Non-disclosure agreement requests in Legal Simple Contracts

  • Release version: Australia
  • Updated March 12, 2026
  • 2 minutes to read
    • Summarize
    Summarized using AI
    This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete.

    Summary of Non-disclosure Agreement Requests in Legal Simple Contracts

    Employees can initiate requests for non-disclosure agreements (NDAs) with third parties such as vendors, customers, and partners. The legal department can efficiently manage these requests from a centralized location using ServiceNow's features.

    Show full answer Show less

    Key Features

    • Contract Templates: Predefined templates with metadata and business rules to streamline selection for requests.
    • Self-Service Creation: Users can create standardized NDA contracts independently.
    • Change Requests: Any requested changes to contracts are routed to the legal team for processing.
    • Signature Support: Integrations with Adobe Acrobat Sign and DocuSign for electronic signatures, plus options for wet signatures.
    • Document Storage: Signed contracts can be stored within ServiceNow or external systems like Box, Google Drive, and OneDrive.
    • Legal Contracts Repository: A centralized repository that retains metadata of signed documents and facilitates easy access.
    • Certification of Completion: A configurable system property that generates a certificate for electronically signed NDAs.

    Key Outcomes

    By using this system, customers can expect a streamlined process for NDA requests, ensuring efficient management and tracking of legal contracts. The ability to generate and modify contracts, along with robust storage and signature options, enhances collaboration and compliance with legal requirements.

    Employees can submit legal requests for creating non-disclosure agreement (NDA) contracts with third parties such as vendors, customers, and partners. The legal department can manage and process these requested changes from a centralized location.

    Features

    • Contract templates with metadata and business rules for selecting the most relevant template for a request.
    • Complete self-service for creating standardized NDA contracts.
    • Requests to change the standardized contracts routed to the legal team.
    • Support for electronic signatures.
    • Electronic signature integrations with Adobe Acrobat Sign and Docusign.
    • Support for wet signature to enable effective collaboration between the signatories.
    • Document storage on the ServiceNow instance as well as external storage systems such as Box, Google Drive, and Microsoft OneDrive.
    • Legal contracts repository containing the metadata of signed contract documents.
    • Configurable system property to generate a certification of completion for an electronically signed non-disclosure agreement (NDA). For more information, see Activate a system property to generate a certificate of completion.

    Non-disclosure agreement contract request - Workflow

    When a requester submits a legal request, an NDA contract document is created using a standard contract template based on the information from the request. The information from the request is inserted at the appropriate places in the template.

    If needed, requesters can request specific changes in the generated NDA contract document. The legal department can manage and process these requested changes to make necessary revisions to the NDA contract document from a centralized location.

    If the generated NDA document doesn’t require any changes, the requester can send it to the signatories for an electronic or manual signature. After all signatories have signed the contract document, it’s stored in the ServiceNow instance or an external storage system. The requester and legal department members can access the signed contract document from the Legal Contracts repository.

    Non-disclosure Agreement details

    Workflow for a non-disclosure agreement contract request

    A sample workflow for a non-disclosure agreement contract request might progress as follows:
    1. Setting up the following items in the application:
      • Multiple variations of NDA templates
      • Template selection rule to choose the correct template based on the legal request
      • Internal signatories for different templates
      • E-signature integration - Adobe Acrobat Sign or Docusign
    2. Employee fills out the NDA intake request form.
    3. Employee previews the generated contract with metadata and sends it to the signatories.
    4. All signatories submit the required signatures.
    5. The signed contract is attached to the legal request record.
    6. A contract repository record is created with the metadata and signed contract.
    7. (Optional) The signed contract is moved to the configured storage and referenced in the contract repository section.