---
sourceDocument: Australia Employee Service Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/employee-service-management

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Add customized variables in a document template

# Add customized variables in a document template {#ariaid-title1}

Release version: Australia  
Updated March 12, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
Customize variables at a record producer level, and call out those variables in the
HTML document template that you are configuring.

## Before you begin

Role required: sn_doc.admin

## Procedure

1. Open a record producer and fill in the required fields.  
   Add the variables that you want to use in the Variables list.

   <br />

2. Open an HTML document template that has the same table selected as the record producer.  
   Call out the customized variables in the HTML template body by typing in the variable in this format, for example, $ {variables.start_date).  
   Note:  
   start_date refers to the exact Name of the variable in the Variables list in the record producer.