---
sourceDocument: Australia Employee Service Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/employee-service-management

 Release :

    - australia

ft:locale :

    - en-US

ft:publication_title :

    - Australia Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Providing your workplace data

# Providing your workplace data {#ariaid-title1}

Release version: Australia  
Updated March 12, 2026  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 minutes to read
Summarize  
![AI sparkle icon](https://servicenow.com/docs/portal-asset/ai-sparkle-icon) Summarized using AI  
This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete.  

## Summary of Providing Your Workplace Data

The Workplace Core application facilitates efficient management of workplace locations, allowing organizations to assign shifts and designate workspaces for employees.
It supports bulk data management through spreadsheets, which can streamline the entry of workspace information.
Show full answer Show less  

## Key Features

* **Workspace Records:** Each workspace record includes unique identifiers for Region, Site, Campus, Building, Floor, and Area.
* **Bulk Data Import:** Large organizations can import workspace data in bulk from spreadsheets, reducing manual data entry. Users can convert existing spreadsheet headers to match ServiceNow nomenclature for seamless integration.
* **Floor Plans:** Supports .dxf files for floor plans, allowing for the configuration of attributes and layers. Proper formatting of the .dxf files is crucial for accurate uploads.
* **Space Type Configuration:** Users can define different workspace types, helping employees identify available workspaces.

## Key Outcomes

By utilizing the Workplace Core application, ServiceNow customers can efficiently manage and configure workplace data, saving time during data entry and enhancing the organization of workspaces. This leads to more effective shift assignments and improved utilization of office space.  
In the Workplace Core application, provide data related to
your workplace locations so you can efficiently assign shifts to employees and designate
workspaces for these shifts.

## Workspace Record {#providing-your-workplace-data__section_qq5_z1h_slb}

The information available for each workspace record is:{#providing-your-workplace-data__p_ry2_nfg_h1c}

* Region
* Site
* Campus
* Building
* Floor
* Area
* Space

{#providing-your-workplace-data__ol_knj_jbv_qlb}

Each designation should use a unique identifier.{#providing-your-workplace-data__p_sy2_nfg_h1c}

## Entering data for several work sites {#providing-your-workplace-data__section_wpp_11h_slb}

Large organizations can use spreadsheets to store shared location data such as regions, buildings, sites, eliminating manual re-entry for each workspace. You can either export the information you have already
entered into the application into a spreadsheet or use that information in an existing workspace spreadsheet. You can then import the spreadsheet that contains the full workspace data into the application in bulk form.{#providing-your-workplace-data__p_ty2_nfg_h1c}

* If you have an existing spreadsheet, you can manually convert the column headers and data of the global information to match the ServiceNow record names and identifier numbers. You can then do a bulk import of that data into the Workplace Core application so you can assign workspaces.{#providing-your-workplace-data__p_uy2_nfg_h1c}

  For example, say your organization's spreadsheet uses the name "Location" for Sites or "Bldg 1" for every building 1 on every site. You have to change the spreadsheet column header "Location" to "Sites"
  and change each "Bldg 1" to the unique identifier from the Workplace Core application records.
  {#providing-your-workplace-data__p_vy2_nfg_h1c}
* If you don't have an existing spreadsheet, you can enter the repeated global information that you don't want to have to input manually for each space. The data for each field should have a unique
  identifier. You can then export the information from the application into a spreadsheet where you have to input only the space information manually.

  {#providing-your-workplace-data__p_wy2_nfg_h1c}
{#providing-your-workplace-data__ul_anp_51h_slb}

## Floor plans {#providing-your-workplace-data__section_l4c_ygk_zlb}

The ServiceNow AI Platform supports Drawing eXchange Format (.dxf) files for floor plans. You can select the layers you need for end-user floorplans and configure the attributes (tags) you want assigned to fields. For
information about how to export an AutoCAD .dwg file to a Drawing eXchange Format (.dxf) file, see the documentation for your version of AutoCAD.{#providing-your-workplace-data__p_xy2_nfg_h1c}  
Before uploading a .dxf file, work with your AutoCAD designers to verify the following:

* The file uses block references and not single-line or multi-line text for space labels.
* The blocks attributes have human-understandable tags.
* The block references have attribute values appropriately set.  
  Note:  
  Using blocks is highly recommended. Don't use text objects.
{#providing-your-workplace-data__ul_qf3_vc4_1mb}

Uploading a floor plan creates a floor record. All the workspaces of the floor are
automatically added to the Spaces related list of the floor record.{#providing-your-workplace-data__p_az2_nfg_h1c}
* **[Create records for your workplace data](https://servicenow-prod.fluidtopics.net/pWawwk4F2PwD_401L61xPw)**   
  Create individual records of your workspaces, floors, office buildings, and workplace locations within the Workplace Core application. Either insert new data or add records to the existing workplace data.
* **[Upload a workplace floor plan](https://servicenow-prod.fluidtopics.net/EXyco6X_LNnGFZvoImVq7g)**   
  Upload Drawing eXchange Format (.dxf) files of floor plans that you can configure and use to reserve space for your employees.
* **[Update a workplace floor plan](https://servicenow-prod.fluidtopics.net/KjRE_RqIJtKADi1EwuKKEw)**   
  Update a workplace floor plan by uploading a new plan.
* **[Configuring spreadsheets to import workplace data](https://servicenow-prod.fluidtopics.net/z0V_1kySzBU5UBZ50KOjkg#importing-workspace-data)**   
  Doing a bulk import of the data of all your workspaces into the Workplace Core application through a spreadsheet enables you to avoid manually entering redundant data for each workspace, which saves time and effort.
* **[Import your workspaces data from an Excel spreadsheet](https://servicenow-prod.fluidtopics.net/ly44h4Li5tDAopfMQSHx3g)**   
  Import your workspaces data from an Excel spreadsheet into the Workplace Core application.
* **[Add a space type configuration](https://servicenow-prod.fluidtopics.net/tVP2nLAtesbnQHQZVwkRrg)**   
  Configure the different types of workspaces available in a workplace. You can add spaces based on different space types (Workspace/Desk). Space type enables employee to identify the different types of workspace available on a floor