--- sourceDocument: Australia Employee Service Management sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/employee-service-management Release : - australia ft:locale : - en-US ft:publication_title : - Australia Employee Service Management ft:clusterId : - emplsm bundleId : - emplsm workflow : - Employee --- # Properties # Properties for Employee Document Management application {#ariaid-title1} Release version: Australia Updated March 12, 2026 ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 minutes to read Summarize ![AI sparkle icon](https://servicenow.com/docs/portal-asset/ai-sparkle-icon) Summarized using AI This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete. ## Summary of Properties for Employee Document Management application Activating the Employee Document Management plugin \[com.snemployeedocumentmanagement\] introduces configurable properties that govern how employee documents are handled within your ServiceNow environment. These properties enable you to tailor document viewing, downloading, and purging processes to align with your company's security policies and operational needs, ensuring optimal system performance and compliance. Show full answer Show less ## Key Properties and Their Functions * **Document Viewer Enablement (snhref.enabledocumentviewer):** Allows users to preview common document types (e.g., .docx, .txt, .png, .xls) directly in the application. Default is enabled, but users can still download documents if disabled. * **Multiple Document Download (snhref.enabledownloadmultiple):** Enables downloading multiple employee documents as a single .zip file for efficiency. Enabled by default. * **Maximum File Upload Size (snhref.maxfilesize):** Sets the upper limit for document upload size in megabytes, defaulting to 30 MB. Adjusting this impacts system performance and should be considered carefully. * **Purge Stride Length (snhref.purgestridelength):** Controls how often purge dates for employee documents are recalculated, spreading the workload over a range of days to optimize performance. Default is 30 days; setting to 1 recalculates daily for all documents. * **Purge Authorization Interval (snhref.purgeauthorizationinterval):** Defines how many days before the start of the month purge notifications are sent, defaulting to 7 days. This drives the timing of notifications for document purging approvals. * **Enable Purge Logs (snhref.enablepurgelogs):** Determines whether to log details of deleted documents during purge operations. Enabled by default to maintain auditability. * **Fields Included in Purge Logs (snhref.purgelogfieldstoinclude):** Specifies which fields appear in purge logs, such as employee and hrcase. Logs can be exported as .csv files for record-keeping and compliance reviews. ## Practical Impact for ServiceNow Customers By configuring these properties, you can efficiently manage employee document lifecycle, ensuring timely purging according to your security policies without compromising system performance. The purge stride mechanism helps large organizations handle extensive document volumes by staggering recalculations. Enabling document preview and bulk downloads enhances user productivity, while purge logs provide transparency and audit support after document deletions. Activating the Employee Document Management \[com.sn_employee_document_management\] plugin adds the following properties. Properties control the behavior of the Employee Document Management application. For optimal system performance and depending on your internal processes, employee documentation is purged based on the security policy established by your company. {#employee-doc-properties__table_w4v_2nn_bdb__entry__2} | Field | Description | |-|-| | sn_hr_ef.enable_document_viewer (Enable "Document Viewer" to preview documents) | Enables document viewer to view documents of type (.docx, .txt, .png, .xls, and so on) directly from Employee Document Management. The default value is Yes. Note: If No is checked, you can still download the document and view it locally. | | sn_hr_ef.enable_download_multiple (Enable "Download" UI Action to download multiple employee documents in a zip file.) | Lets you download multiple employee documents from Employee Documents list into a .zip file. The default value is Yes. | | sn_hr_ef.max_file_size (Maximum file upload size in megabytes:) | The maximum file size of a document you can upload. The default is 30 megabytes. You can change this value, but system performance can be affected. | | sn_hr_ef.purge_stride_length (The frequency in days that purge dates will be recalculated for Employee documents.) | Determines the stride value for recalculating the purge dates for employee documents. The stride value determines the range of values that can be assigned to every user \[sys_user\] record that has associated employee documents. For example, if 30 is entered, the range of values that can be randomly assigned is from 1 through 30. When the Refresh Purge Dates for Employee Documents scheduled job runs, based on the current date, it determines the stride value. Any user record assigned that stride value has their employee documents purge date recalculated. Also, purge dates are recalculated for employee documents that match the following requirements: * Employee document is active. * There are no legal holds or purge holds on the employee document. * The stride value for the user record matches the stride value for the current date. {#employee-doc-properties__ul_tzy_pvv_2fb} The number you enter determines the stride value range. For example, Entering a 1 indicates that there is no stride range and the purge recalculation is performed for all employee documents daily. Entering a larger number ensures that system performance is optimal since large companies can have large amounts of documents. The default value is 30 and can be modified. | | sn_hr_ef.purge_authorization_interval (The number of days before the next month a purge notification is sent (value between 1-15):) | The number of days before the beginning of the month for the purge notification to be sent out. The Purge Notification Daily Job scheduled job uses this value to determine when to send a purge notification or authorization. The default value is 7 and can be changed. | | sn_hr_ef.enable_purge_logs (Enable purge logs to log the files deleted during document purge.) | Indicates if you want a purge log to be created for deleted documents. A purge log lists all deleted documents with the fields you specify in the These fields will be included in the purge logs if enabled field. The default value is Yes. Note: The purge log is created after the Purge employee documents scheduled job runs. This job runs daily by default. | | sn_hr_ef.purge_log_fields_to_include (These fields will be included in the purge logs if enabled.) | If you checked Yes for the Enable purge logs to log the files deleted during document purge field, enter the fields you want to appear in the purge logs. Separate the fields with a comma. Purge logs can be downloaded into a .csv file. The default values are: employee, hr_case. Note: The purge log is created after the Purge employee documents scheduled job runs. This job runs daily by default. | [Table 1. Document management fields and descriptions] {#employee-doc-properties__table_w4v_2nn_bdb} **Related reference** * [Components installed with Employee Document Management](https://servicenow-prod.fluidtopics.net/fehN~4MBtkFxS_WrRR0bFg "Several types of components install with the activation of the Employee Document Management [com.sn_employee_document_management] plugin, including tables, user roles, and scheduled jobs.")