Request personal information report

  • Release version: Australia
  • Updated March 12, 2026
  • 1 minute to read

    • As an employee or alumni, request your personal information report so that you can review it or be aware of your personal data held by your organization.

    Before you begin

    Role required: sn_hr_core.hrsm_employee, sn_asc.alumni, sn_external, snc_internal, sn_hr_core.hrsm_alumni
    Note:
    To use snc_internal and snc_external roles, you must install the explicit_roles plugin.

    Procedure

    1. Navigate to All > Employee Service Center.
    2. From the Human resources tab, select HR systems.
    3. Select Personal information report.
    4. On the Personal information report form, fill in the fields.
      Table 1. Personal information report form
      Fields Description
      Email The email address of the employee requesting the report.
      Reason for request A valid justification for requesting the report.
      Add attachments Option to attach any related files.
    5. Select Submit.

    Result

    An HR case is created and assigned to an agent belonging to the HR Data Privacy user group. For more information, see Generate Personally Identifiable Information (PII) report.

    Alumni can log in to the Alumni Center, go to HR systems and request for the report. For more information, see Using your Alumni Center. In case customers don't have Alumni Center, the agent can create a request on behalf of the alumni.