Pre-hire experience
Summarize
Summarized using AI
This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete.
Summary of Pre-hire Experience
The Pre-hire experience is a dedicated onboarding portal that supports employees transitioning from applicants to new hires. It streamlines the preboarding process, helping new employees integrate into the company culture and prepare for their roles effectively.
Show less
Key Features
- Centralized Portal: New hires can complete necessary tasks such as paperwork, reviewing benefits, and accessing training schedules in one place.
- Connection Facilitation: The portal allows new hires to connect with team members, mentors, and managers, fostering workplace relationships.
- Security Measures: Roles and access control lists are implemented to protect sensitive data, ensuring that only authorized users can access specific information.
- Lifecycle Events Activities: The system includes automated activities to manage transitions between roles, such as setting up accounts and notifying new hires.
- Interactive Widgets: Features like getting started resources, onboarding journey links, and team introductions enhance the onboarding experience.
Key Outcomes
By utilizing the Pre-hire experience, organizations can expect to:
- Accelerate the integration process for new hires, allowing them to become productive more quickly.
- Enhance employee engagement and satisfaction through a structured onboarding experience.
- Ensure data security with defined roles and access controls.
- Provide a tailored onboarding journey that reflects the company's culture and resources.
The Pre-hire experience is a portal that caters to employees who are in transition between the applicant phase and the onboarding phase. This onboarding portal is a solution that facilitates the preboarding process by enabling employees who have been selected by your organization to embark on their first journey.
The Pre-hire experience streamlines the preboarding process for newly hired employees. This portal provides your organization with the necessary elements that help newly hired employees integrate quickly into your company's culture.
This portal supplies a centralized location for new hires to perform the following tasks so they can be ready for work from their first day on the job:
- Complete necessary paperwork
- Review benefits
- Review HR policies and company resources
- View training and orientation schedules
Pre-hire experience system requirements
To enable and use the Pre-hire experience, you must satisfy the following minimum system requirements:
- Application requirements
-
- Upgrade the Journey designer application to version 7.0.
- Install and activate the Explicit Roles [com.glide.explicit_roles] plugin.
- Install and activate Journey Accelerator [sn_ja] Version 6.7.1 or higher.
- Software release requirements
- Upgrade your instance to the Zurich release Patch 1.
Pre-hire experience security components
To protect the data in your instance, the following components were created for the Pre-hire experience:
- Roles
- The sn_jny.pre_hire role is created for the individual who is transitioning from applicant to employee and using the Pre-hire experience to initiate your organization's preboarding process. This role inherits the snc_external role to restrict access to the sensitive data that resides in your instance.
- Access control lists
- New access controls lists (ACLs) were created to provide an added layer of security for the sn_jny.pre_hire role. These new ACLs help to avoid the modification of existing ACLs that may be in use by your organization. New ACLs ensure that access to sensitive data is restricted by deterring you from using existing ACLs that provide access to data associated with specific roles. You can navigate to the Access Roles [sys_security_acl_role] table to view the list of ACLs that support the sn_jny.pre_hire role.
Lifecycle Events activities for the Pre-hire experience
The following Lifecycle Events activities were created to facilitate the transition of roles through which the employee navigates during the preboarding process:
| Activity name | Description |
|---|---|
| Account/role setup and notification | The Account/role setup and notification activity is used to facilitate the employee's transition from the applicant role to the pre-hire role. This activity is a replacement for the Account setup and notification
activity. This activity is nested in the Pre-hire activity set, which is associated with the following Lifecycle Events type: Onboarding (Demo). This activity contains the Account setup and notification subflow, which performs the following actions when the Pre-hire activity set is triggered:
The Pre-hire activity set is triggered immediately after you create an onboarding journey for the onboarding employee. |
| Transition pre-hire to employee | The Transition pre-hire to employee activity is used to facilitate the employee's transition from the pre-hire role to the internal employee role. This activity is nested in the Day 1 activity set, which is associated
with the following Lifecycle Events type: Onboarding (Demo). This activity contains the Transition to employee subflow, which performs the following actions when the Day 1 activity set is triggered:
The Day 1 activity set is triggered when the date in the Employment start date field in the HR profile record of the onboarding employee is equal to the system date. |
Pre-hire experience widgets
The Pre-hire experience is composed of the following widgets to help your onboarding employee become acclimated to their new role and environment:
| Widget | Description |
|---|---|
| Getting started resources | This widget contains quick links for accessing internal and external resources. Administrators can provide links to knowledge base articles, catalog items, pages, or other pertinent information contained in your organization's repository. Administrators can configure the links that appear in this widget. |
| Onboarding journey | This widget contains a link that onboarding employees can select to view and complete the tasks associated with their preboarding journey. |
| Our culture | This widget contains rich content, such as videos, images, or other forms of engaging media to enhance the employee's onboarding experience. Administrators can configure the content that appears in this widget by accessing the Our culture content record. The Our culture content record resides in the Content [sn_cd_content_base] table. |
| Start onboarding | This widget is a banner that's used to welcome the onboarding employee to your organization. Administrators can configure the content and design associated with the banner to meet the needs of your organization. You must access the Start Onboarding record to configure the components associated with this banner. The Start Onboarding record resides in the Content [sn_cd_content_base] table. |
| Your onboarding team | This widget reflects the employee's onboarding team. A list of the following individuals and teams appear in this widget:
|