Viewing or editing a scenario
Summarize
Summary of Viewing or editing a scenario
This guide explains how to view and edit scenarios in ServiceNow’s Workplace Space Management, enabling you to manage space allocations, user assignments, and space profiles effectively. Scenarios provide detailed views of floor and space KPIs, allowing you to optimize space usage across buildings, floors, neighborhoods, and workplace entities.
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Viewing a scenario
- You can view scenario details such as floor layouts and space KPIs using either the stack plan or floor map views.
- The View by option lets you group spaces by various criteria, including Workplace Entity, with the ability to select specific entity hierarchy levels.
- The Space details panel dynamically updates to show relevant information when selecting buildings, floors, bars on the stack plan, or spaces on the floor map.
- Information is presented in cards showing space count, total capacity, capacity-to-space ratios, assignment details, and allocation legends.
- When using Workplace Entity as the view, you can explore entity hierarchies via a tree icon on the legend card.
Editing a scenario
- Editing is performed through the stack plan or floor map, with the Group by option controlling how spaces are allocated based on the Allocation type system property.
- Depending on the grouping, you can allocate spaces to neighborhoods, departments, cost centers, or workplace entities.
- Neighborhood assignments are available when grouping or viewing by Neighborhood; otherwise, location assignments apply.
- Workplace Entity-based editing is supported from Workplace Space Management version 1.15.0 and later, showing stack plan bars at the lowest hierarchy node.
- You can select the specific entity level to display in the stack plan while editing.
- Edit actions include allocating spaces, adding/removing allocations, and assigning users to spaces or neighborhoods.
Practical use and next steps
- Use scenario views to analyze space utilization and allocation ratios for better workplace planning.
- Edit scenarios to reflect organizational changes, optimize space assignments, and manage user allocations efficiently.
- Leverage stack plans and floor maps to visualize and interact with space data intuitively.
- For detailed editing procedures, consult related resources on editing scenarios via stack plans or floor maps, and managing neighborhood user assignments.
- Additional related tasks include creating, reviewing, publishing, approving, deploying, and copying scenarios, as well as handling space assist requests.
You can view the details like the floor details and space KPIs. You can edit a scenario to allocate spaces to projects and neighborhoods, assign spaces to users, or edit space assignments.
Viewing a scenario
While viewing a scenario, you can select a View by option to group spaces on the stack plan or the floor map. If you select Workplace Entity, you can also select the entity level that you want to use to view the scenario. The scenario displays all entity levels by default.
You can view a scenario on the stack plan, or on the floor map. For more information about stack plans and floor maps, see Scenario and Building - Views, states, settings, and key features.
The information on the Space details panel is displayed in cards. You can also view the cards while editing the scenario.
- The first card displays the space count, the total capacity, and the ratio of the capacity to the spaces.
The name of the card changes based on your selection in the stack plan or floor map.
- The Assignment card displays the number of profiles assigned to the selected spaces, the number of unassigned spaces, and the assignment ratio of users to spaces.
- The legend card displays the allocations on the selected area of the stack plan or floor map.
The name of the card changes based on your selection in the stack plan or floor map.
If the view by option is Workplace Entity, you can view the hierarchy by selecting the tree icon (
) on the legend card.
Editing a scenario
While editing a scenario, the Group by option is used to allocate spaces based on the Allocation type [sn_wsd_core.ALLOCATION_TYPE] system property.
For example, if the Group by option is Neighborhood, then neighborhoods are available for you to edit in the Stack plan tab of the scenario.
You can edit a scenario by using the stack plan, or by using the floor map. For more information about stack plans and floor maps, see Scenario and Building - Views, states, settings, and key features.
- Neighborhood assignments are applicable if Neighborhood is selected as the group by or view by option in a scenario or building overview. Location assignments are applicable for all other options.
- Editing a scenario based on workplace entities is supported from Workplace Space Management version 1.15.0. For earlier versions, you can view spaces based on their workplace entities for a building. For more information, see Edit or view a building's spaces based on workplace entities
- If you select Workplace Entity as the group by option, the bars of the stack plan are displayed based on the lowest node in the hierarchy. For example, if the hierarchy for the spaces is Corporate\Europe\Information Technology\IT Support, the bars are displayed for IT Support. While editing a scenario, you can select the entity level that you want to use for the stack plan.
For more information about editing a scenario, see either of the following topics.