---
sourceDocument: Xanadu Employee Service Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/xanadu/employee-service-management

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Document form

# Health and Safety document form {#ariaid-title1}

* Release version: Xanadu
* 
* Updated July 31, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Safety team such as safety agent and contractor coordinator can use the Health and Safety document form to add or modify a safety-related document.
For more information, see [Add a Health and Safety related document](https://servicenow-prod.fluidtopics.net/uLkm_cy~toW5AQa1qEIKXQ "Add and store documents Health and Safety related documents so that they can be easily and appropriately referenced in related records.").
{#hs-document-form__table_xgm_2zy_bdc__entry__2}

| Field | Description |
|-|-|
| Number | System-generated unique number for the document. |
| Short description | Brief description of the document. |
| Document type | Type of the document. * Attachment: A document uploaded and attached in this record. * Hyperlink: A link for the document stored at another location. * Knowledge article: A knowledge article stored at another location. {#hs-document-form__ul_qkc_l2x_f5b} |
| Document subtype | Further information on the type of the document such as Certificate, Signed document, and Standard. |
| Standard type | Option to indicate whether the document is an internal or external standard to the company. This field appears only when Standard is selected from Document subtype. |
| Document | Document attached in this record. Select Attach File to upload the document. This field appears only when Attachment is selected from Document type. |
| Linked document | URL of the document location. This field appears only when Hyperlink is selected from Document type. |
| Knowledge article | Knowledge article record. This field appears only when Knowledge article is selected from Document type. |
| Active | Option to mark this document available for use in other Health and Safety records. A document must be active to be used. |
| Expiry date | Date when the document expires. |
| Assigned to | User assigned to this document. |
| Location | Location this document applies to. |
| Task references | Health and Safety action task this document was added to. Note: If this document was added to a task, this field is auto-populated with the task number. |
| Description | Detailed description about this document. |
[Table 1. Health and Safety document form fields]

{#hs-document-form__table_xgm_2zy_bdc}
**Related reference**   

* [Components installed with Health and Safety Core](https://servicenow-prod.fluidtopics.net/GlJ2D59IoNyYZ5pnndTNVQ "Several types of components are installed with installation of the Health and Safety Core data model, including tables, user roles, and scheduled jobs. This data model is automatically installed with Health and Safety applications.")
* [Health and Safety action form](https://servicenow-prod.fluidtopics.net/ikF88VSFopU3QEqywJaAlg "Safety agents can use the Health and Safety action form to assign an action for a safety incident or observation.")
* [Health and safety action schedule form](https://servicenow-prod.fluidtopics.net/o9PZW6jXNX2L8KUE7dyttA "Safety team can use the action schedule form for actions to be created and assigned based on defined conditions.")
* [Health and Safety profile form](https://servicenow-prod.fluidtopics.net/~eklHu6t8DI8K3R9DrgX_A "Safety manager can use the health and safety profile form to assign the Health and Safety profile to employees, visitors, and contractor workers.")
* [Health and Safety meeting form](https://servicenow-prod.fluidtopics.net/zUHOPHW3TApZD~ZDQBdk0w "A safety team such as a safety meeting manager can use the Health and Safety meeting form to add or modify a safety-related meeting.")
* [Health and Safety meeting attendee form](https://servicenow-prod.fluidtopics.net/5QLMZAopQys_fsiKdKywPw "A safety team such as a safety meeting manager can use the Health and Safety meeting form to add an external attendee or a single internal attendee to a safety meeting.")