---
sourceDocument: Xanadu Employee Service Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/xanadu/employee-service-management

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Reserve a workplace using the Quick Reservation widget

# Reserve a workplace using the Quick Reservation widget {#ariaid-title1}

* Release version: Xanadu
* 
* Updated December 9, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 2 minutes to read

Reserve a workplace quickly by using the Quick Reservation widget in the Workplace Service Portal. The widget enables you to select from a list of
available time slots instead of specifying the start and end times.

## Before you begin

Role required: sn_wsd_core.workplace_user

## About this task

With the Quick Reservation widget, you can directly make a quick reservation. Specify the type of space that you are looking for, the date, the time slot, and the building in which you want to reserve a space. Depending on your specifications, the workplace that best matches your specifications is displayed. You can either make a reservation directly using the Quick reservation widget or use the Reservation portal to search for more suitable workplaces. Select Advanced reservations to open the Reservation portal.  
Note:  
In Workplace Core version 2.19.0 and above, the navigation path for Workplace Services Portal is not available in the application search context menu AllWorkplace Core. The Workplace Services Portal is currently being deprecated. You can access the Workplace Service portal capabilities from the Employee Center portal page AllSelf-ServiceEmployee CenterWorkplace Services.

## Procedure

1. Navigate to AllWorkplace Reservation ManagementPortalNew Reservation.
2. Select the Quick Reservation widget on the home page.
3. In the Quick Reservation widget, specify the details to make a reservation.
   1. In the Reserve a field, select the type of workplace that you want to reserve.
   2. To select the date of reservation, click the calendar icon ( ![Calendar icon.]())
   3. In the Time slot field, select a time slot for which you want to make a reservation.  
      Note:  
      Employees are not allowed to create a reservation too far in the future if they have enabled Max days in future value on the Reservable module. A warning message is shown in case if an employee tries to enter a date that is greater than the Max days in future value. For example, if the Max days in future value is 90 days, and if you try to select a date beyond 90 days, a warning message is displayed. For more information, see [Create a reservation](https://servicenow-prod.fluidtopics.net/WNcxFHj405Jp3GJEhqQ0Jw "Create reservations across multiple buildings, campuses, neighborhoods, or sites. Create a reservation spanning across multiple days. Add attendees or visitors to a reservation. Synchronize reservation details and resolve conflicts when scheduling recurring reservation events. Add workplace services (room configurations, catering, and so on) to your reservation.") and [Configure a reservable module](https://servicenow-prod.fluidtopics.net/9MJC4_q4odII7s1rudp4KQ "Create a Reservable Module to add a group of similar reservable workplace items. These workplace items are displayed in a single category on the Reservation portal.").

      If theMax days in future value is not enabled, users can select a date as per the Max number of occurrences on the Reservable module.
   4. In the Location field, click the location selection icon to select the building where you want to make a reservation.  
      ![Location selection icon.]()
   5. In the Floor field, select the floor on which you want to make a reservation.
   6. If you want to change the privacy of the space, select or deselect the Mark space details private option.

   The space that best matches the reservation criteria is displayed. If you have set favorite locations, then those locations are prioritized first for the best match.
4. **Optional:** To set the space as favorite, click on the Favorite icon.  
   ![Favorite icon]()  
   Note:  
   The Favorite icon will appear only if you have access to the Employee Center.
5. To make the reservation, select Reserve this desk.  
   If a space is part of a neighborhood, employees can see the neighborhood information on the space details card.
6. **Optional:** To apply more filter criteria or to view all the spaces that match the specified criteria on the Reservation portal, select Advanced reservations.  
   For more information on how to make a reservation on the Reservation portal, see [Create a reservation](https://servicenow-prod.fluidtopics.net/WNcxFHj405Jp3GJEhqQ0Jw "Create reservations across multiple buildings, campuses, neighborhoods, or sites. Create a reservation spanning across multiple days. Add attendees or visitors to a reservation. Synchronize reservation details and resolve conflicts when scheduling recurring reservation events. Add workplace services (room configurations, catering, and so on) to your reservation.").

## Result

The workplace is reserved for the selected time slot.

To view the details of the reservation, click View details. To cancel the reservation, click Release space.
**Related tasks**   

* [Create a reservation](https://servicenow-prod.fluidtopics.net/WNcxFHj405Jp3GJEhqQ0Jw "Create reservations across multiple buildings, campuses, neighborhoods, or sites. Create a reservation spanning across multiple days. Add attendees or visitors to a reservation. Synchronize reservation details and resolve conflicts when scheduling recurring reservation events. Add workplace services (room configurations, catering, and so on) to your reservation.")
* [Add invitees as collaborators and create a reservation](https://servicenow-prod.fluidtopics.net/lgfwsNaB3XWs3xPvj3Bfjg "Employee can add their colleagues as collaborators while making a reservation. Employees can view availability of their colleagues on the reservation portal search page while making a reservation to find an available space.")
* [Auto-resolve recurring reservations](https://servicenow-prod.fluidtopics.net/yiMuXkJDK4R6_3mcnimXEA "While making a recurring reservation, only the availability of the first occurrence is checked. It’s possible that a future occurrence of the meeting may run into conflicts. To avoid such conflicts, while scheduling a recurring reservation, the Workplace Reservation Management application tries to auto-resolve any recurring conflicts.")
* [Reserve a space near your colleague](https://servicenow-prod.fluidtopics.net/i2g5ENkI~UJ_TpinubgIKQ "Make a workplace reservation and reserve a space near your team member or a colleague.")
* [Create multi-building reservations](https://servicenow-prod.fluidtopics.net/Ev73oKNU5e0WTdBFe2T_mg "Reserve multiple spaces spanning across multiple buildings in different timezone. Create multi-building reservations for the same date and time in a single reservation.")
* [Create a multi-day reservation](https://servicenow-prod.fluidtopics.net/z5pVJBHLuVbkjGaQZpV0Wg "Workplace users can now reserve a space covering multiple days. Employees can reserve a space that spans across multiple days.")
* [Create neighborhood reservations](https://servicenow-prod.fluidtopics.net/3qVOAzPYXAb8~5h9TW0rVw "Reserve neighborhood spaces using Advanced reservation.")
* [Create reservation for multiple workplace items](https://servicenow-prod.fluidtopics.net/xUBhXgee06wOP0AjcYelgA "Reserve multiple workplace items for the same date and time in a single reservation.")
* [Create a group reservation](https://servicenow-prod.fluidtopics.net/nr2EvToZwE9BDPtmEGTLeg "Reserve multiple spaces for different users in a single group reservation.")
* [Enable shift-based reservation](https://servicenow-prod.fluidtopics.net/n6CYfkAjrvkSGpIlOca1gg "As an admin, enable employees to reserve a workplace item for a shift. Configure the spaces that can be reserved for a shift. Specify the users who can make shift-based reservation.")
* [Set a location as favorite using the Space details page](https://servicenow-prod.fluidtopics.net/ILU6bRdtjn8l~t3ltmrMsg "Set your preferred workspace as your favorite. Your preferred or favorite spaces are prioritized and shown on top of the search results when reserving a space.")
* [Create a reservation along with a shared reservation](https://servicenow-prod.fluidtopics.net/SDCYHadn3jQmmDU_i2TmFA "Reserve a workplace near to your co-worker using their shared reservation details.")
* [Create a reservation including a virtual meeting link](https://servicenow-prod.fluidtopics.net/ryk~sHrGbaWeYTRU0SzWXA "Enable employees who are located outside the office to join a reservation by using a virtual meeting link. A virtual meeting link is created for an employee selected in \"On behalf of\".")
* [Create a shift reservation](https://servicenow-prod.fluidtopics.net/oqVMe6d2baJ~1ylmhBA5Zg "Reserve a workplace item for a shift. Create a single reservation or a recurring reservation for the same shift.")
* [Share, modify, or cancel a reservation](https://servicenow-prod.fluidtopics.net/7I1QF8ha1UbUVqtFsRNaBQ "You can view, modify (update), or cancel a reservation. Update the reserved workplace item or the date and time for a reservation.")
* [Download an iCalendar for a reservation](https://servicenow-prod.fluidtopics.net/0WjNyVSO7TPXcRBKbpnlOw "Add the reservation to your office calendar by downloading the iCalendar of the reservation.")

*[\>]: and then