---
sourceDocument: Xanadu Employee Service Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/xanadu/employee-service-management

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Create and configure participants

# Create and configure participants {#ariaid-title1}

* Release version: Xanadu
* 
* Updated August 1, 2024
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Add and configure participants that act as placeholder for users who will be assigned as signers of a contract document.

## Before you begin

A Microsoft Word document must have been uploaded and parsed to provide clauses for the contract template. For more information, see [Create a contract template](https://servicenow-prod.fluidtopics.net/16AqAKzASVn0798IebtJ4Q "Create a contract template that can be used to generate a standard contract with predefined content when an employee submits a contract request.").

Role required: sn_cm_core.contract_config

## Before you begin

* Role required: sn_cm_core.contract_config
{#cncore-add-participants__ul_twb_dbk_xsb}

## Procedure

1. Navigate to AllContracts CoreContract AdministrationContract Templates.
2. Open a contract template.
3. In the Participants related list, click New.
4. On the form, fill in the fields:  
   For description on the field values, see [Participant form for contract templates](https://servicenow-prod.fluidtopics.net/1fG1_dMezj~~OTmff7gktA "Use the Participant form to add participants in a contract template.").

   For more information on content controls, see [Add content controls in a Microsoft Word document](https://servicenow-prod.fluidtopics.net/G61UR2PfofT5WAFGSOYl~A "As a contract configurator, prepare a Microsoft Word document that you want to import as a contract template by marking the content with content controls so it can be efficiently parsed and reused.").
5. Click Submit.
{#cncore-add-participants__steps_nxt_3yb_p1c}

## Result

The participant is added to the document template.
* **[Participant form for contract templates](https://servicenow-prod.fluidtopics.net/1fG1_dMezj~~OTmff7gktA)**   
  Use the Participant form to add participants in a contract template.

**Related tasks**   

* [Add content controls in a Microsoft Word document](https://servicenow-prod.fluidtopics.net/G61UR2PfofT5WAFGSOYl~A "As a contract configurator, prepare a Microsoft Word document that you want to import as a contract template by marking the content with content controls so it can be efficiently parsed and reused.")
* [Create a contract template](https://servicenow-prod.fluidtopics.net/16AqAKzASVn0798IebtJ4Q "Create a contract template that can be used to generate a standard contract with predefined content when an employee submits a contract request.")
* [Classify and map imported clauses](https://servicenow-prod.fluidtopics.net/SeI2XPaw8JhpVZ_KqEMTBw "Classify and map imported clauses to use the content from the clauses in a contract template.")
* [Update contract template mappings](https://servicenow-prod.fluidtopics.net/YvUKyHGtzyYkra0dTm2Khw "Update template mappings to pre-fill information that's placed in the contract document.")

*[\>]: and then