---
sourceDocument: Xanadu Employee Service Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/xanadu/employee-service-management

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Configure reminders for expiring contracts

# Configure reminders for expiring contracts {#ariaid-title1}

* Release version: Xanadu
* 
* Updated August 1, 2024
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Configure reminders for expiring contracts that each business unit can use without the need to create their own.

## Before you begin

Ensure Contract Management Pro be installed:

Role required: sn_cm_core.contract_admin

## Procedure

1. Navigate to AllContracts CoreContracts AdministrationContract Repository Rules.
2. Set the condition for the notification to be sent.  
   The available conditions are:
   * Expired -- The email notification reminder is not sent and the expiration level in the contract is set as Expired.
   * within 7 days -- The email notification reminder is sent seven days before the expiration of the contract.
   * within 15 days -- The email notification reminder is sent 15 days before the expiration of the contract.
   * within 30 days -- The email notification reminder is sent 30 days before the expiration of the contract.
   {#cncore-config-rem-exp-cont__ul_pgz_1zz_fyb}
   1. On the Condition Checks page, find the entry whose Table field value is Legal Contracts Repository (sn_lg_cnt_repository) and Condition field value is expiration_level, and select Contract in the Category field.
   2. In the Conditions section, select New to create a condition.
   3. On the form, fill in the fields.  
      For more information on fields, see [Expiring Contracts Condition form fields](https://servicenow-prod.fluidtopics.net/SMstZKF1FRbt2zECH5SqVA "The Expiring Contracts Condition form is used to create a rule or update an existing rule.").
   4. Select Submit.
   {#cncore-config-rem-exp-cont__substeps_vmx_hzz_fyb}
3. **Optional:** Customize the message content in the default email notification template.
   1. Select AllSystem NotificationEmailNotifications.
   2. Search for and select Legal Contract Expiry Reminder.  
      If a message regarding the current application scope is displayed, select here.
   3. In the Legal Contract Expiry Reminder window, select the What it will contain tab.
   4. Enter the content for the email notification message in the Message HTML field.
   5. Select Update.
   {#cncore-config-rem-exp-cont__substeps_pwg_j11_gyb}

## Result

After the configurations are complete, email notifications can be sent. For the four existing conditions, the email notification feature is provided out of the box and is automatically enabled for the following users:

* Contract request.Requested for
* Contract request.Opened by
* Contract request.Assigned to
{#cncore-config-rem-exp-cont__ul_wj1_d1h_xxb}
**Related concepts**   

* [Configuring external applications for Contract Management Pro](https://servicenow-prod.fluidtopics.net/eKjj~RVnizZc7SLuUaMg2A "Set up external applications that provide services such as electronically signing contract documents and saving signed contracts or the documents related to requests in an external storage system.")  
**Related tasks**   

* [Create a contract type](https://servicenow-prod.fluidtopics.net/wahElFVO4WF6SmznwsAglQ "As a contract configurator, create a contract type for defining different types of contract requests and associate it to a contract model.")
* [Create document template categories](https://servicenow-prod.fluidtopics.net/HyUNg4j9mQ5PXj0Gsdh8YA "As a contract configurator, create document template categories to easily identify similar documents and find the correct document template more easily. For example, a document template category of NDA-Japan could group non-disclosure agreements for Japan.")
* [Enable users to view email details in activity stream](https://servicenow-prod.fluidtopics.net/GijdnHiU68fp~6pgyZiXSQ "As a contract configurator, enable users to view email details in the activity stream of contract requests.")
* [Activate a system property to generate a certificate of completion](https://servicenow-prod.fluidtopics.net/LvfCB7igKkfT2FCF5XxM8w "As a contract configurator, activate a system property to generate a certificate of completion for electronically signed contracts.")
* [Configure extension point for notifications](https://servicenow-prod.fluidtopics.net/je1JXOGZ4OW9PV5I_dyu2g "Add or modify an Action and its functionality on the Standard ticket page for a contract request.")
* [Use default email notifications](https://servicenow-prod.fluidtopics.net/dN9gQeJwei54Pzng8ziWyA "Use the default email notifications to communicate the progress of the request.")
* [Auto-populate the start date and end date for contract requests](https://servicenow-prod.fluidtopics.net/RAVApCtktDrcWaCexNJEPg "Configure an extension point implementation to automatically add the start date and end date while creating a contract request.")

*[\>]: and then