---
sourceDocument: Xanadu Employee Service Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/xanadu/employee-service-management

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Create and configure participants for legal contract template

# Create and configure participants for legal contract template {#ariaid-title1}

* Release version: Xanadu
* 
* Updated August 1, 2024
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Add and configure participants that act as placeholder for users who will be assigned as signers of a contract document.

## Before you begin

A Microsoft Word document must have been uploaded and parsed to provide template mappings for the contract template. For more information, see [Create a Microsoft Word legal contract template](https://servicenow-prod.fluidtopics.net/GKAEi~SM8ruMbavKXr02zg "Create a legal contract template in Microsoft Word format that can be used to generate a standard contract with predefined content when an employee submits a contract request.").

Role required: sn_lg_contracts.contracts_config

## Procedure

1. Navigate to AllLegal AdministrationSimple Contracts AdminContract Templates.
2. Open a contract template.
3. In the Participants related list, click New.
4. On the form, fill in the fields.  
   {#lsc-add-config-participants-msword__table_lld_cps_ypb__entry__2}

   | Field | Description |
   |-|-|
   | Name | Unique display name of the mapped participant. Note: The length of the name should be equal to or less than the length allocated in the Word document template for a signer. |
   | Order | Order in which the signature request will be initiated for the participant. |
   | Signer | User field from the list of fields that are populated from the Signer \[sn_lg_contracts_signer\] table. Note: You can select only the highlighted user fields. The user in the mapped field is automatically added as a signatory in the document. |
   [Table 1. Participant New record form]

   {#lsc-add-config-participants-msword__table_lld_cps_ypb}
5. Select Submit.
**Related tasks**   

* [Add content controls in a Microsoft Word document](https://servicenow-prod.fluidtopics.net/KzkxkEFacrjdArXJPq1s6A "As a legal contract configurator, prepare a Microsoft Word document that you want to import as a contract template by marking the content with content controls so it can be efficiently parsed and reused.")
* [Create a Microsoft Word legal contract template](https://servicenow-prod.fluidtopics.net/GKAEi~SM8ruMbavKXr02zg "Create a legal contract template in Microsoft Word format that can be used to generate a standard contract with predefined content when an employee submits a contract request.")
* [Update contract template mappings for legal contract template](https://servicenow-prod.fluidtopics.net/Ux0vu6Rsdpek~hcwnuByiA "Update template mappings to pre-fill information that will be placed in the contract document.")
* [Publish a contract template](https://servicenow-prod.fluidtopics.net/O6Z61TygUwdwRh4a79HHbw "Publish contract template to make it available for generating a standard legal contract document with predefined content when a legal user submits a contract request.")

*[\>]: and then