---
sourceDocument: Xanadu Employee Service Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/xanadu/employee-service-management

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Download an iCalendar for a reservation

# Download an iCalendar for a reservation {#ariaid-title1}

* Release version: Xanadu
* 
* Updated January 24, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Add the reservation to your office calendar by downloading the iCalendar of the
reservation.

## Before you begin

You can download an iCalendar only if your organization has enabled the configuration on the reserved workplace item.

Role required:
sn_wsd_core.workplace_user

## About this task

Download an iCalendar of a reservation directly from the Reservation summary page. After you download the iCalendar, an .ics file is generated which opens a meeting appointment window directly in your calendar provider application. You can review the details and save to add the appointment to your calendar.

For example, assume that your calendar provider is Microsoft Outlook.
After you download an iCalendar of a reservation, the iCalendar opens a new meeting
appointment window directly in Microsoft Outlook. You can view the details and click
Save and close to add the reservation to your
calendar.

## Procedure

1. Navigate to My Reservations page from any of the following starting points.

   | Location | Steps |
   | From the application navigator | Navigate to Workplace Reservation ManagementPortalMy Reservations. |
   | Employee Center | 1. Navigate to Employee Center (AllSelf-ServiceEmployee Center). On the home page, navigate to WorkplaceBrowse all Workplace and select the workplace service. Note: You can also submit a request from 2. Open My reservations, and do one of the following: 1. Click ReservationsMy reservations 2. Select Open my reservation list from the Workplace services catalog, and do the following: 1. Select CatalogBrowse by categoriesWorkplace Services Catalog Note: If there are multiple catalogs configured on the portal, then go to the Catalogs list and select Workplace Services Catalog. 2. Select Reservation ManagementOpen my reservation list. {#generate-ical__ol_mph_3tf_knb} {#generate-ical__ol_v5t_h5f_knb} {#generate-ical__ol_jwh_shl_cnb} |
   |-|-|

   {#generate-ical__choicetable_prt_yr3_smb}  
   The My Reservations page opens in a new tab.
2. Click the reservation for which you want to download an iCalendar.
3. Click Actions.
4. Select Download iCalendar.  
   An .ics file is downloaded.
5. Open the downloaded .ics file.  
   The .ics file opens an appointment window directly in your calendar. For example, if you are using Microsoft Outlook, when you open the .ics file, an appointment window opens directly in Outlook.
6. Review the reservation details if required.
7. Save the reservation.

## Result

The reservation is added to your calendar.
**Related tasks**   

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*[\>]: and then