---
sourceDocument: Xanadu Employee Service Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/xanadu/employee-service-management

 Release :

    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Create a meeting minute for a safety meeting

# Create a meeting minute for a safety meeting {#ariaid-title1}

* Release version: Xanadu
* 
* Updated April 15, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Create a meeting minute for a safety meeting to track discussions and accountability.

## Before you begin

Verify that the minute taker is added as an attendee to this safety meeting. For information on adding a meeting attendee, see [Add attendees to a safety meeting](https://servicenow-prod.fluidtopics.net/GTbJdI3C58Z6mlYFEBW8UQ "Add users to a safety meeting who need to attend this meeting.").

Role required: sn_ohs_im.meeting_minute_taker

## About this task

You can create multiple meeting minutes for different timestamps of a safety meeting. For each minute record, you can add relevant actions to ensure safety concerns are addressed and contributors remain accountable.

## Procedure

1. Navigate to AllHealth and SafetyHealth and Safety Workspace.
2. Select the meetings icon (![safety meetings icon]()).
3. In the Meetings list, select the one that you want to create meeting minutes for.
4. In the Meeting minutes tab, select New.
5. On the form, fill in the fields.  
   {#create-meeting-minute-hs-safety-meeting__table_csw_gpc_1fc__entry__2}

   | Field | Description |
   |-|-|
   | Short description | Brief description about this meeting minute. |
   | Time stamp | Time of the discussion during the meeting. |
   | Contributors | Attendees involved in this discussion. |
   | Sensitive content | Option to indicate that this meeting minute contains sensitive information. Only a user with the Sensitive meeting content user \[sn_ohs_im.sensitive_meeting_content_user\] role can view a meeting minute marked as sensitive. Note: Selecting a meeting minute as sensitive content doesn't mark the entire safety meeting or the other meeting minutes for this meeting as sensitive. |
   | Topic discussed | Description about the topic discussed. |
   [Table 1. Safety meeting minute form]

   {#create-meeting-minute-hs-safety-meeting__table_csw_gpc_1fc}
6. Select Save.  
   The Actions tabs appear for this meeting
7. **Optional:** In the Actions tab, assign any actions related to this meeting minute.
   * To create an action, select New.
   * To associate an action from the existing list of actions for this meeting, select Add.

   {#create-meeting-minute-hs-safety-meeting__choices_hxk_g4c_1fc}  
   For field descriptions, see [Health and Safety action form](https://servicenow-prod.fluidtopics.net/ikF88VSFopU3QEqywJaAlg "Safety agents can use the Health and Safety action form to assign an action for a safety incident or observation.").

## Result

* The meeting minute is listed in the Meeting minutes tab of the meeting and is saved in the Health and Safety meeting minute \[sn_ohs_im_meeting_minute\] table.
* Any action for this meeting minute is listed in the Actions tab of the minute record. The action is saved in the Health and Safety m2m meeting minute action \[sn_ohs_im_m2m_meeting_minute_action\] table.
{#create-meeting-minute-hs-safety-meeting__ul_ntl_jpc_1fc}
**Related tasks**   

* [Log a safety meeting](https://servicenow-prod.fluidtopics.net/E3qk9J9i59YLFTLlcOpHQA "Log a safety meeting and keep a track of it in the Health and Safety application.")
* [Add attendees to a safety meeting](https://servicenow-prod.fluidtopics.net/GTbJdI3C58Z6mlYFEBW8UQ "Add users to a safety meeting who need to attend this meeting.")

*[\>]: and then