Space Optimization

  • Release version: Xanadu
  • Updated August 1, 2024
  • 2 minutes to read
    • Summarize
    Summarized using AI
    This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete.

    Summary of Space Optimization

    Space Optimization in Workplace Central empowers space planners to efficiently monitor and manage workplace scenarios and space-related information from a centralized dashboard. This module supports comprehensive scenario creation, space allocation, and user assignment across buildings and floors, helping you optimize workspace utilization and planning.

    Show full answer Show less

    Key Features

    • View and manage all active scenarios, including those created by you, published, or in draft status.
    • Handle space assistance requests, monitor their status, and respond accordingly.
    • Create and edit scenarios for single or multiple buildings using stack plans or floor map views.
    • Review scenarios in read-only mode and provide feedback to scenario owners or stakeholders.
    • Simultaneously manage multiple scenarios and publish finalized plans for review and deployment.
    • Access and manage all building stack plans within your organization; create scenarios directly from building details.
    • Perform map-based space administration with Workplace Indoor Mapping, including viewing, assigning, reassigning, or removing users from spaces.
    • Modify space assignments between flexible and permanent status and update department or cost center allocations for single or multiple spaces.

    Installation and Access

    To use Space Optimization, ensure the following plugins are installed:

    • Workplace Central
    • Workplace Space Management
    • Workplace Case Management
    • Workplace Indoor Mapping

    Access Space Optimization via Employee Center by navigating to Workspaces > Workplace Central > Space Optimization or All > Workplace Central > Workplace Central > Space Optimization. You can also view scenarios you created under All.

    Metrics and Analytics

    Space Optimization metrics are available on the Workplace Analytics dashboard, offering insights into space usage and scenario effectiveness. For occupancy data, install the Workplace Connectors application and access the Occupancy Dashboard metrics.

    Related Concepts

    • Scenario Planning
    • Schedule Planning
    • Lists module
    • Workplace Analytics
    • Space assistance
    • Event Planner
    • Move Management
    • Case management
    • Kiosk
    • Indoor Mapping
    • Allocation types, settings, and impacts

    As a space planner, you can use the Workplace Central to monitor all your scenarios and workplace-related information from a single page called Space Optimization.

    Benefits of Space Optimization

    As a space planner, you can do the following using the Space Optimization module:
    • View the active number of all the scenarios created in your organization, the ones that were created by you, published scenarios and draft scenarios.
    • View and work on space assistance requests raised in the organization.
    • Monitor the total number of space assistance requests raised and view their current status at any time.
    • Create a scenario for a building or multiple buildings.
    • Open a scenario owned by you and make changes using the stack plan.
    • View a scenario and see the space allocations in a stack plan or floor map view. You can review a scenario in a read-only mode and share your feedback on space allocations with the scenario owner or other stake holders.
    • Create a single scenario or multiple scenarios. You can work on multiple scenarios at a time, and publish them so that your colleagues or stake holders can review. After finalizing, you can deploy the best one.
    • View all buildings stack plans of your organization. You can also create a scenario directly from the building details page.
    • Perform map-based administration with Workplace Indoor Mapping maps. View space allocations and assignments on a floor map. Change allocations on the map directly.
    • View users assigned to a space, assign a user to a space or remove an assigned user.
    • Change a space assignment from flexible to permanent or vice versa.
    • Add, change, or remove a single allocation or multiple allocations at a time if you want to change their existing department or cost center.

    For more information about the Space Optimization homepage key features, refer to Space Optimization - Key features and actions.

    Installing and accessing Space Optimization

    You must install the following plugins to use the Space Optimization module:
    • Workplace Central
    • Workplace Space Management
    • Workplace Case Management
    • Workplace Indoor Mapping
    To open the Space Optimization module, follow any of the following steps on Employee Center:
    • Navigate to Workspaces > Workplace Central > Space Optimization.
    • Navigate to All > Workplace Central > Workplace Central > Space Optimization

    You can also view the scenarios created by you from All

    View Space Optimization metrics

    You can view Space Optimization metrics in the Workplace Analytics dashboard. For more information, see View Space Optimization metrics.

    View Space Occupancy metrics

    Ensure that you have installed the Workplace Connectors application. For more information Occupancy Dashboard metrics, see View Occupancy Dashboard.