Create and manage a safety audit

  • Release version: Xanadu
  • Updated January 30, 2025
  • 3 minutes to read

    • Create a safety audit for a process or regulation with formalized assessment criteria, and record the information collected at each stage—before, during, and after the audit.

    Before you begin

    Role required: sn_hs_rm.safety_audit_manager or sn_hs_rm.safety_audit_writer

    About this task

    You can also set up an audit schedule to create safety audits. For more information, see Set up a safety audit schedule.

    Procedure

    1. Navigate to All > Health and Safety > Health and Safety Workspace.
    2. Select the risk management icon (Risk assessment icon).
    3. Select the Audits list and then All.
    4. Select New to create an audit.
      Alternatively, you can open an audit from
      • The Scheduled audits tab in an audit schedule.
      • The Create audits button that appears when a new audit schedule is saved.
    5. On the form, fill in the fields.
      Enter details such as the audit scope, its goals, regulation for the audit, and a start and end date.

      For information on audit field descriptions, see Audit schedule form.

    6. Select Save.
      The People involved, Documents, Audit surveys, Findings, Risk assessments, Observations, and Audit actions tabs appear for this audit.
    7. In the People involved tab, select New to add people involved in this audit and their responsibilities.
      Note:
      • The Visitors involved field appears only when the Workplace Visitor Management (com.sn_wsd_visitor) application is installed on your instance. For more information, see Additional features in Health and Safety.
      • The Contractor option appears only when the Health and Safety Contractor Management (sn_hs_crm) application is installed on your instance. The field only lists users who have the [snc_external] role assigned to them and have their Health and Safety profile created. For more information, see Assign Health and Safety profile to a user.
    8. In the Documents tab, add standards and documents used to benchmark findings.
    9. In the Audit surveys tab, add and assign audit surveys to be conducted as part of this audit.
      Only the surveys with the Source table field set to Audit survey [sn_hs_rm_audit_survey] table are available in this list. For more information, see Configure a safety inspection or audit survey.
    10. Optional: If needed, complete the audit surveys in this audit record.
      1. Open the audit survey to be completed and select Open audit survey.
      2. Answer the survey questions and select Submit.
        When completed, the survey results are available in the Audit survey results tab of this audit survey.
      3. Add action to the survey responses if needed.
      4. In the State field on the audit form, select Closed Complete to close the survey.
      Note:
      An auditor can also complete the audit survey through Employee Center or on Now Mobile app. For more information, Complete a safety audit survey through Employee Center.
    11. Review the survey responses and gather evidence as part of the audit, for example, document assessments, interviews, and observations.
      1. In the Audit surveys tab of a survey, review the survey responses.
      2. In the Findings tab, add an audit finding gathered from survey responses and perform its root cause analysis.
        For more information, see Add a finding and root cause analysis for a safety audit.
      3. In the Risk assessments tab, select New to conduct a risk assessment as part of this audit.
      4. In the Observations tab, add an observation recorded from this audit.
        • Select Add to add an existing observation.
        • Select New to create and submit a new observation.
      5. In the Audit actions tab, select New to create and assign any actions based on findings and recommendations.
        For field descriptions, see Health and Safety action form.
    12. Optional: Generate a report for the safety audit, if needed.
      1. Select Generate report.
        Note:
        The Generate report button appears only when the Audit [sn_hs_rm_audit] table is enabled for report field mapping. For more information, see Enable a Health and Safety table for configuring report field mapping.
      2. In the Generate report dialog box, select a report mapping in the Select report field.
        Only the report mapping forms created and published for the Audit [sn_hs_rm_audit] table are available to select in the Select report field. For more information, see Create a safety report field mapping.
      3. Select Generate.
    13. Optional: In the Details tab, set the state to Closed Complete after all audit activities are complete and then select Save.
      In a closed complete state, no further changes can be made to the People involved, Audit surveys, Findings, Risk assessments, and Observations related items in an audit record.
      The audit moves to the Closed Complete state.