Emergency Exposure Management
Summarize
Summary of Emergency Exposure Management
The ServiceNow® Emergency Exposure Management application enables organizations to identify users potentially exposed to infectious diseases by analyzing diverse data sources. It helps trace exposure through data such as meetings, locations, shifts, Wi-Fi logs, badge scans, workspace reservations, and more. This tool is part of the broader Emergency Response Management suite, designed to support companies in managing health emergencies and limiting disease spread.
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Key Features
- Data Source Integration: Utilizes multiple inputs including Microsoft Office 365 meeting invites, user locations, workspace reservations, badge scans, Wi-Fi logs, employee daily logs, field service tasks, visitor logs, and proximity sensing devices to identify potential exposure.
- Custom Tracing Systems: Allows configuration of custom tracing systems using your own data sources, extending beyond the base system's capabilities.
- Manual User Addition: Supports manual entry of users suspected of exposure for enhanced tracing accuracy.
- Guided Setup: Provides a guided setup process within ServiceNow to configure Safe Workplace and Emergency Response Management applications efficiently.
- Integration with Other Apps: Works alongside Emergency Outreach and Emergency Self Report applications to facilitate user health status reporting.
- Federal Compliance: Available for federal customers with IL4 or FedRAMP environments, with installation options detailed for commercial, federal hosted, and on-premise environments.
Practical Use and Compliance
Organizations are responsible for configuring and using the application in compliance with applicable laws and regulations, including data protection and employment laws. The application does not provide legal advice, and organizations should customize templates as needed for their specific requirements.
For government agencies, use is offered free of charge for a limited period, with no payment obligations. Agencies must ensure their use complies with internal ethics and legal guidelines.
Installation and Setup
- Requires admin role for installation.
- Post-installation setup includes configuring tracing systems, diagnostic request tasks, and registering Microsoft applications.
- Enables identification of potentially exposed users by analyzing multiple data sources related to an affected user’s interactions and locations.
Domain Separation
The application supports domain separation scenarios relevant to service providers, ensuring data isolation and appropriate access control across different organizational units.
The ServiceNow® Emergency Exposure Management application helps identify users who might have been exposed to infectious diseases by analyzing multiple data sources such as meetings, location, shifts, Wi-Fi access logs, and badge scans of affected users.
- Microsoft Office 365 meeting invite
- Location of the ServiceNow user profile
- Workspace reservation
- Badge scan log
- Wi-Fi access log
- Employee daily log
- Field service task
- Visitors log
- Handheld or wearable device proximity sensing data
In addition to using the base system tracing systems, you can set up a tracing system that uses your own data source to identify potentially exposed users. For more information, see Set up a tracing system for an exposure data source.
- Use guided setup to implement Safe Workplace suite apps
- The Safe Workplace guided setup provides a sequence of tasks that help you configure the Safe Workplace and Emergency Response Management applications on your ServiceNow instance. To open the Safe Workplace guided setup, navigate to . For more information about using the guided setup interface, see Using guided setup.
Use with other Emergency Response Management applications
Emergency Exposure Management was originally developed to monitor and aid in stopping the community spread of infectious diseases, such as COVID-19 among users. It is part of a suite of ServiceNow® Emergency Response Management applications built on the ServiceNow AI Platform® to assist companies in their emergency response efforts. You can also enable users to self-report their health status through the Emergency Outreach and Emergency Self Report applications, which are both available in the ServiceNow Store.
Emergency Response Management for federal customers
Federal customers using IL4 or FedRAMP environments will see the Emergency Response Management applications ready and available to install on their instances without having to make any special requests. Customers are responsible for configuring the apps to meet U.S. federal regulations and guidelines.
| Type | Instructions |
|---|---|
Commercial on-premise |
Visit the ServiceNow® Store to download and install the application. |
Federal hosted |
See the Federal downloads for the Emergency Response Management and Safe Workplace suite apps [KB0030260] article in the Store Help Center for more information. |
Federal on-premise |
If you are a federal on-premise customer and you would like to install this application, reach out to your sales representative or open a Now Support or HIWAVE ticket. In the ticket, request to be routed to the SHOT team. See the Federal downloads for the Emergency Response Management and Safe Workplace suite apps [KB0030260] article in the Store Help Center for more information. |
On-premise |
See the Commercial downloads for the Emergency Response Management and Safe Workplace suite apps [KB0030258] article in the Store Help Center for more information. |
Notice regarding use by organizations
All decisions in connection with the implementation of this application are at the sole decision of the Organization utilizing this application. Organizations agree that use of the application is not a representation by ServiceNow regarding the application’s compliance with any law or regulation and any suggested language provided out of the box with the application does not constitute legal advice by ServiceNow.
Organizations remain solely responsible for complying with their legal obligations under applicable law, including (but not limited to) data protection and employment laws, and should modify any language within the templates provided to meet the Organizations’ specific requirements.
Notice regarding use by government agencies
ServiceNow is offering this application to government agencies and their authorized users, not to employees of government agencies in their individual capacities. Use of this application is being offered free of charge for a limited or extended time period and with no expectation of payment from the government agency to ServiceNow for use during that time period, nor does usage create an actual or implied future obligation on behalf of the government. ServiceNow hereby expressly waives any future claims for payment from the agency in connection with usage of the application. Government customers are solely responsible to confirm with the agency’s Ethics Office or its authorized representative that acceptance and usage of the application is permissible.
All decisions in connection with the implementation of this application are at the sole decision of the government agency utilizing this application. Agencies remain solely responsible for complying with their legal obligations under applicable laws and regulations, including (but not limited to) data protection and employment laws and regulations, and should modify any language within the templates provided to meet the agency’s specific requirements.