Configure Reservable Module for kiosk reservation
Configure the Reservable Module for Workplace Services Kiosk to enable employees and guests to make reservations. Employees and guests can find available spaces on the kiosk map and make reservations.
Antes de Iniciar
Install and configure the following:
- Workplace Reservation Management
- Workplace Services Kiosk
- Workplace Central
- Workplace Indoor Mapping
- Workplace CoreWorkplace Space Management
Role required: admin
Procedimento
-
Select the Reservable Table Configuration tab.
On the form, fill in the information.
Tabela 1. Reservable Table Configuration Selection type Type of selection to display in the search results when employees search. Select one of the following options: - Specific unit: The search result displays every workplace item.
- Container: The search result displays the parent or container of the workplace items. If you select Container, the search results are displayed in groups with a defined quantity available for reservation. Employees can select a container to reserve and any available space from the container is assigned for reservation.
Reservable type Type of the reservable item. For example, Locations. Reservable table Table for the reservable workplace items. Nota:If you have selected Location in Reservable type, use only the Space [sn_wsd_core_space] table and its extended tables.Reservable filter Filter conditions on the reservable items in the Reservable table. The reservable items are displayed on the application based on the given conditions. Filter conditions on the reservable items in the Reservable table. The reservable items are displayed on the application based on the given conditions.
To add a condition, select Add Filter Condition. To add an ORcondition, select Add "OR" Clause.
- To add a condition, select Add Filter Condition.
- To add an OR condition, select Add "OR" Clause.
Nota:When applying filter criteria on a location, verify that the Active andIs reservable check boxes are active and selected for rooms and spaces that are added to a location. Not performing this step adds and displays the inactive or non-reservable spaces and rooms while making a reservation. Add a room using Workplace Space Management and Add a room form.Area (Container) selection section Specify the field details. Reservable container field Specify the grouping criteria. The field appears only if you selected Container as the Selection type. The field is automatically set to Area. For example, when the field is set to Area, the reservation search results appear as groups based on areas. Reservable quantity field Reservable quantity for workplace spaces. The Reservable Quantity field determines the number of times a container can be booked within a specific reservation time period. This setting provides with flexibility in setting up space reservations without out the need to create individual space records for reservation. For example, if you select Reservable Quantity, the container can be reserved as many times as the combined reservable quantity values of all spaces within that container. The reservable quantity depends on the number of spaces provided in the Capacity column of the Workplace Core Space table. -
Select the Reservable Module Configuration tab.
Nota:Kiosk Module configuration enables employees to select a kiosk on their device and make workplace reservations. For more information, see Make workplace reservations on the kiosk.
Fill in the field information.
Tabela 2. Reservable Module form Field Description Available in Select Kiosk reservation. Nota:You can’t select any other Reservable Module options along with the Kiosk Module. If you select a different Reservable module along with Kiosk Module, application shows an error message "A reservable module assigned to Kiosk can’t be shared with other experiences. Please update the Available-in accordingly
". Remove all options in Available in before adding the Kiosk Module. For example, remove Advanced Reservation, Quick Reservation, Outlook Add-in, and so on.All day All day options can be set to: - Disabled: The All day option is disabled and isn’t displayed on the Reservation portal.
- Default: The All day option is available and the current office time is selected by default. For example, if you’re making reservation at 11.30 am, based on your building time zone, the start time of the reservation is selected as 11.30 am. Employees change the timings, if necessary.
- Enabled: The All day option is available and employees can reserve a space for a day.
This configuration is dependent on the (sn_wsd_rsv.day_start) and (sn_wsd_rsv.day_end) reservation property. For more information, see Properties installed with Workplace Reservation Management.
- Required: The All day option is displayed as selected and can’t be changed. The All day field is set as required. Based on the building time zone, regular office hours as set by your administrator is shown. For example, 9 am to 5 pm. For more information, see Properties installed with Workplace Reservation Management.
All day meaning Set the All day meaning to Full day (00 to 23.59) or Office hours (9 am to 5 pm). Timings are shown based on the building time zone. Full day setting ensures that employees or workplace users must book a space with a Reservable Module for an entire day or full day. The "All day" option is enabled by default on the reservation portal and the time can no longer be edited by employees or workplace users. Max days in Future Option to specify the maximum number of the days in the future up to which the reservable module can be reserved. For example, if you set the max number of days in future to 90, employees can make future reservations on this module only up to 90 days in advance. If this option is enabled, users can’t select a date beyond the specified value in Max days in future while making a reservation. For more information, see Create a reservation.
Min duration Option to specify the minimum reservation duration of the reservable module. When you try to make a reservation beyond the Min duration value, an error message is on the shown on the Kiosk map.
Max duration Option to specify the maximum reservation duration of the reservable module. When you try to make a reservation beyond the Min duration value, an error message is on the shown on the Kiosk map.
Show as Option to specify the status of the reservation shown on the employee's calendar when a reservation is synchronized. This field appears only if Workplace Calendar synchronization is installed. - Busy: The reservation is displayed in the Employee's calendar with a Busy status. The employee's calendar is blocked during the reservation duration.
- Free: The reservation is displayed in the Employee's calendar with a Free status. The employee's calendar won’t be blocked during the reservation duration.
-
Select the Kiosk Indoor Mapping icon (
) and configure the default map configuration for the Kiosk Reservable Module that you created (see Step 4).
Kiosk default map configuration enables employees to select the Kiosk Reservable Module and assign spaces configured in the reservable module to it. Employees and guests can search for spaces and make reservations on the Kiosk Map. For more information, see Configure map features for kiosk.