Vaccination Status
Summarize
Summary of Vaccination Status
The ServiceNow® Vaccination Status application enables HR departments to track and manage employee vaccination data in the workplace. It supports organizations in collecting vaccination documentation, facilitating safe return-to-work planning, and reporting on workforce readiness according to business requirements. Users can submit vaccination records and update their status manually, while administrators oversee and verify this information.
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This application is part of the broader ServiceNow Safe Workplace suite, which collectively helps organizations prepare and manage workplace safety during and after emergencies like pandemics.
Integration with Safe Workplace Suite
- Employee Readiness Surveys: Assess user readiness through surveys.
- Employee Health Screening: Ensure compliance with health entry requirements.
- Explore Workplace Core: Manage workspace configurations for safety and distancing.
- Workplace Personal Protective Equipment Inventory Management: Track safety equipment inventory.
- Contact Tracing: Identify potential user interactions via data such as badge scans and Wi-Fi logs.
These applications support a coordinated approach to workplace safety and are available through the ServiceNow Store.
Installation and Licensing
Vaccination Status can be installed by users with admin roles via the ServiceNow Store for commercial on-premise environments. Federal customers have tailored installation paths depending on hosting arrangements, with licenses required for use in production instances. Organizations must configure the application to comply with applicable regulations.
Legal and Compliance Considerations
Organizations are solely responsible for ensuring that the use of this application complies with relevant laws, including data protection and employment regulations. The provided templates and language do not constitute legal advice and should be customized accordingly. Government agencies must verify ethical and legal appropriateness before implementation.
Key Features and Configuration
- Property Setup: Configure data retention periods, reminder emails, and vaccination exemptions.
- Automation: Integrate third-party validators and workflows for automated vaccine response reviews.
- Country-Specific Data Retention: Customize data retention policies based on location.
- Privacy Consent: Manage user consent for vaccination data collection.
- Vaccine Types: Define and modify vaccine and booster types for reporting.
- Virtual Agent Support: Enable users to report vaccination status via SMS interaction.
User and Administrator Capabilities
- Users: Submit vaccination information, review past submissions, and request vaccine exemptions.
- Admins/Managers: Confirm vaccination statuses and exemption requests through the Employee Readiness Core Approval Portal.
- Vaccine Profiles: Review detailed vaccination data, exemption statuses, and recent COVID-19 test results.
Reporting and Insights
The Vaccination Status dashboard offers administrators comprehensive reports to monitor and analyze the vaccination status across the organization, supporting informed decision-making for workplace safety and compliance.
The ServiceNow® Vaccination Status application gives HR departments the ability to track the status of user vaccinations in the workplace. Organizations can collect vaccination data for workforce planning, as needed based on business requirements, and report on the readiness of the workplace. Users are empowered to submit documentation of completed vaccinations to meet their organization’s health and safety requirement for a safe return to the workplace, while administrators can track the status of user vaccination in the workplace. Status updates can be made manually by the user.
Use with other Safe Workplace suite applications
- With the Employee Readiness Surveys application, evaluate the readiness of your users to return to the workplace by asking them to fill in a survey.
- Before users re-enter workspaces, use the Employee Health Screening application to screen users and ensure compliance with your entry requirements, such as a temperature check and PPE.
- With the Explore Workplace Core application, prepare for the return of users by configuring and maintaining clean and socially distanced workspaces for them to use.
- You can manage the inventory of safety equipment for your workforce with the Workplace Personal Protective Equipment Inventory Management application.
- With the Contact Tracing application, evaluate the readiness of your users to return to the workplace by using data such as badge scans, Wi-Fi access logs, and daily contact logs to help identify potential user interactions.
All Safe Workplace suite applications are available in the ServiceNow Store.
Safe Workplace suite for federal customers
Federal customers using IL4 or FedRAMP environments will see the Safe Workplace suite applications ready and available to install on their nonproduction instances without having to make any special requests. Licenses are required to use Safe Workplace suite applications on production instances. Customers are responsible for configuring the apps to meet U.S. federal regulations and guidelines.
| Type | Instructions |
|---|---|
Commercial on-premise |
Visit the ServiceNow® Store to download and install the application. |
Federal hosted |
See the Federal downloads for the Emergency Response Management and Safe Workplace suite apps [KB0030260] article in the Store Help Center for more information. |
Federal on-premise |
If you are a federal on-premise customer and you would like to install this application, reach out to your sales representative or open a Now Support or HIWAVE ticket. In the ticket, request to be routed to the SHOT team. See the Federal downloads for the Emergency Response Management and Safe Workplace suite apps [KB0030260] article in the Store Help Center for more information. |
On-premise |
See the Commercial downloads for the Emergency Response Management and Safe Workplace suite apps [KB0030258] article in the Store Help Center for more information. |
Notice regarding use by organizations
All decisions in connection with the implementation of this application are at the sole decision of the Organization utilizing this application. Organizations agree that use of the application is not a representation by ServiceNow regarding the application’s compliance with any law or regulation and any suggested language provided out of the box with the application does not constitute legal advice by ServiceNow.
Organizations remain solely responsible for complying with their legal obligations under applicable law, including (but not limited to) data protection and employment laws, and should modify any language within the templates provided to meet the Organizations' specific requirements.
Notice regarding use by government agencies
ServiceNow is offering this application to government agencies and their authorized users, not to employees of government agencies in their individual capacities. Use of this application is being offered free of charge for a limited or extended time period and with no expectation of payment from the government agency to ServiceNow for use during that time period, nor does usage create an actual or implied future obligation on behalf of the government. ServiceNow hereby expressly waives any future claims for payment from the agency in connection with usage of the application. Government customers are solely responsible to confirm with the agency’s Ethics Office or its authorized representative that acceptance and usage of the application is permissible.
All decisions in connection with the implementation of this application are at the sole decision of the government agency utilizing this application. Agencies remain solely responsible for complying with their legal obligations under applicable laws and regulations, including (but not limited to) data protection and employment laws and regulations, and should modify any language within the templates provided to meet the agency’s specific requirements.