Using the workplace collaboration Agent for space suggestions
Summarize
Summary of Using the Workplace Collaboration Agent for Space Suggestions
The Workplace Collaboration Agent enhances your team's collaboration by providing space reservation suggestions based on in-office attendance. It prioritizes colleagues' schedules and locations to help you find and reserve collaborative spaces effectively.
Show less
Key Features
- Offers insights on colleagues' in-office attendance and suggests nearby reservation spaces.
- Prioritizes Employee Presence Exceptions data, followed by Employee Presence Routine and current reservations when making suggestions.
- Allows filtering of collaborators based on frequent reservations and team structure, helping you connect with the right colleagues.
- Facilitates changes in workplace preferences, adjusting from remote to in-office and vice versa, with automatic exception creation for attendance records.
- Handles cases of multiple employees with the same name by allowing selection of preferred collaborators.
Key Outcomes
By leveraging the Workplace Collaboration Agent, employees can:
- Enhance collaboration and productivity through timely workspace reservations.
- Efficiently locate colleagues and secure nearby workspaces to facilitate teamwork.
- Make informed decisions about office attendance based on real-time data about team members’ presence.
- Streamline the reservation process by minimizing conflicts through prioritized suggestions.
The Workplace Collaboration Agent provides insights on your team members in-office attendance. Based on this information, the reservation agent finds and reserves a space for reservation and collaboration. The collaboration agent considers your colleague's in-office days, location, and suggests a space for collaboration when you are in office.
When providing suggestions for collaboration, the Collaboration agent prioritizes the Employee Presence Exceptions data first, then it checks for Employee Presence Routine, and lastly, it considers your current reservations. It gives priority to Employee Presence Exceptions data over Employee Presence Routine and current reservations in the system. If employee's current reservation data and location in available and no workplace presence information is there, the agent prioritizes employee's current reservations over workplace location while suggesting spaces for collaboration. For more information, see Workplace Concierge.
- Employee collaborators information derived from Employee Presence Exceptions and Employee Presence Routine in Workplace Concierge.
- Collaborator information is also derived from the invitees that you frequently add to your reservations with while making a reservation.
- Colleagues with whom you collaborate frequently. Your team members and your manager. If you are a manager, your collaborators are your team members reporting to you.
- Determines your collaborators (your team members, your presence collaborators (if available), and your reservation attendees).
- Provides insights when collaborators are in office.
- Provides insights about team members who are in office for a specific day.
- Helps to reserve a space near a colleague.
- When multiple collaborators with same name exists, the collaboration agent asks employees to select their preferred collaborator from a list of similar names. The collaboration agent makes suggestions and tries to find your preferred collaborator. For example, if there are two Abel in your organization, but you frequently collaborate with Abel Tuter, the collaboration agent selects Abel Tuter as your preferred collaborator.
- Provides ability to change the workplace preferences of an employee (remote to in-office and vice versa). If employees change their remote day to in-office day, an exception is created by the application in the Employee Presence Exceptions table.