---
sourceDocument: Yokohama Employee Service Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/yokohama/employee-service-management

 Release :

    - yokohama

ft:locale :

    - en-US

ft:publication_title :

    - Yokohama Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Add a room form

# Add a room form {#ariaid-title1}

Release version: Yokohama  
Updated January 30, 2025  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read  
Use the room form to add a room for workplace reservation.
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| Field | Description |
|-|-|
| Name | Enter the name of the room |
| Capacity | Specify the maximum capacity of the room for reservation. |
| Email | Email address of the room to make a reservation request. The email address is used to check availability of the room and to block its calendar for a reservation. If you have installed Workplace Calendar Synchronization application, ensure that the email address is same as the one set in the calendar provider. Later, as an admin, you can change the email address of the room. The changes are automatically applied in the Reservable Sync Configuration. The calendar provider synchronizes the resources based on the entered email. |
| Active | Select this option to make the room active for reservation. |
| Is reservable | Select this option to make the room reservable for employee use. |
| Requires approval | Select this option if the reservation made on this space requires approval. |
| Requires check-in | Select this option if the reservation made on this room requires a check-in. |
| Organization details ||
| Region | Office region where the room is located. |
| Site | Site location of the office campus. |
| Campus | Campus from which the office operates. |
| Building | Office building where the room is located. |
| Floor | Floor on which the room is located. |
| Area | Area on the floor where the room is located. |
| Extra information ||
| Managed by | The workplace manager of the group that manages the reservation for the floor plan. Click the Lookup using list icon ![Lookup using list icon]() to view a list of group managers you can select. |
| Managed by group | The group that manages the reservation for the floor plan. Click the lookup using list icon ![Lookup using list icon]() to view a list of groups you can select. |
| Reservable quantity | If there are multiple rooms of the same type, specify the quantity. Employees can reserve the room up to the specified quantity. The quantity is used when assigning neighborhood spaces to an area. |
| Description | Short description about the room. |
| Image | Upload an image of the room. The supported ratio of an image is: 26:17. |
[Table 1. New room form]

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**Related reference**   

* [Space form](https://servicenow-prod.fluidtopics.net/eHfqOjFHKP47h4F5F5tamg "Use the Space form to add a space for a reservation.")
* [User criteria form](https://servicenow-prod.fluidtopics.net/8TxOg2QhZ7rV7AyWwsJUtg "User criteria enables you to allow access to users based on role, department, group, location, or company. Administrators can control access by creating and applying user criteria. User criteria records define conditions that are evaluated against user records. When user criteria is defined, records are only visible to users who pass the defined conditions.")