---
sourceDocument: Yokohama Employee Service Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/yokohama/employee-service-management

 Release :

    - yokohama

ft:locale :

    - en-US

ft:publication_title :

    - Yokohama Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Workplace PPE Inventory Management

# Workplace PPE Inventory Management {#ariaid-title1}

Release version: Yokohama  
Updated January 30, 2025  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 4 minutes to read
Summarize  
![AI sparkle icon](https://servicenow.com/docs/portal-asset/ai-sparkle-icon) Summarized using AI  
This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete.  

## Summary of Workplace PPE Inventory Management

The Workplace Personal Protective Equipment (PPE) Inventory Management application by ServiceNow enables organizations to efficiently manage PPE inventory to protect the physical safety of their workforce.
It supports monitoring PPE availability across multiple locations, fulfilling employee PPE requests, and tracking PPE assigned directly to employees.
The application allows PPE ordering through a self-service portal accessible via desktop or mobile devices, ensuring ease of access.
Show full answer Show less  
A comprehensive PPE Inventory Overview dashboard provides real-time visibility into stock levels by facility, aggregated workplace-wide inventory, and historical trends of equipment usage. Daily updates to inventory levels ensure accurate, up-to-date information for effective inventory management.

## Integration and Suite Use

This application is part of the broader ServiceNow Safe Workplace suite, designed to help organizations prepare for and manage workforce and workplace readiness during emergencies and pandemics. It integrates with other Safe Workplace apps such as:

* **Employee Readiness Surveys:** Assess workforce readiness to return to the workplace.
* **Employee Health Screening:** Screen employees before workplace entry to comply with health requirements including PPE verification.
* **Explore Workplace Core:** Configure and maintain clean, socially distanced workspaces.

The Safe Workplace guided setup simplifies configuration of these applications, helping you implement them efficiently within your ServiceNow environment.

## Installation and Compliance

Workplace PPE Inventory Management is available for commercial, federal, and on-premise environments with specific installation instructions and support pathways. Federal customers benefit from ready availability on nonproduction instances and must configure the apps to comply with federal regulations.

Organizations and government agencies are responsible for ensuring their use of the application complies with applicable laws and regulations, including data protection and employment laws. ServiceNow provides the application without legal compliance guarantees or advice, and organizations should customize template language as needed to meet their specific requirements.

## Getting Started and Practical Use

* **Installation:** Requires admin role to install Workplace PPE Inventory Management.
* **Setup:** Create PPE item models, add items to the service catalog, input PPE stock, and define stock rules to manage inventory.
* **Inventory Monitoring:** Use the PPE Inventory Overview dashboard to track stock status, including items in stock, on order, and assigned to employees.
* **Request and Fulfillment:** Employees can request PPE via the Service Catalog; administrators can view and fulfill these requests to ensure timely PPE distribution.
* **Direct Assignment:** PPE can also be assigned directly to employees without a prior request, supporting flexible inventory management.

## Benefits for ServiceNow Customers

By leveraging Workplace PPE Inventory Management, ServiceNow customers can ensure adequate PPE availability and distribution, maintain workforce safety, and streamline PPE logistics. Integration with other Safe Workplace applications enhances overall readiness and compliance during emergency or pandemic situations, supporting a safe and efficient return to workplace operations.  
Use the ServiceNow®
Workplace Personal Protective Equipment Inventory Management application to manage PPE inventory to help safeguard the
physical safety  of your workforce. Monitor the availability of PPE at different locations,
fulfill employee requests for PPE, and track PPE assigned to employees.

PPE supplies can easily be ordered from the self-service portal via mobile or desktop.  A dashboard provides  a comprehensive view  of inventory  by facility, an  aggregate look at the  entire workplace, and  historical data on
how  equipment  levels have changed over time.  Inventory levels can be updated  daily for accurate, real-time inventory management.

Use guided setup to implement Safe Workplace suite
apps
:   The Safe Workplace guided setup provides a sequence of tasks that help
    you configure the Safe Workplace and Emergency Response Management applications on your ServiceNow instance. To open the Safe Workplace guided setup, navigate to Guided SetupSafe Workplace Guided Setup. For more information about using the guided setup interface, see [Using guided setup](https://www.servicenow.com/docs/access?context=guided-setup&version=yokohama&pubname=yokohama-platform-user-interface&ft:locale=en-US).

## Use with other Safe Workplace suite
applications {#ppe-inventory-management__section_jm5_b3v_rlb}

Workplace PPE Inventory Management is part of a suite of ServiceNow® Safe Workplace suite applications. Use it with these other applications to help your organization prepare its workforce and workplaces to resume operations after emergencies and pandemics like COVID-19.

* With the [Employee Readiness
  Surveys](https://servicenow-prod.fluidtopics.net/rUxmoQ1kE72NIJuTbogjlA "The ServiceNow Employee Readiness Surveys application lets you evaluate the readiness of your workforce to return to the workplace by asking users to complete a survey.") application, evaluate the readiness of your users to return to the workplace by asking them to fill in a survey.
* Before users re-enter workspaces, use the [Employee Health
  Screening](https://servicenow-prod.fluidtopics.net/bN1stAJvQYrN_wB2YDOczw "Screen users before entering the workplace to ensure compliance with the organization's entry requirements, such as a temperature check and PPE. Require that users agree to comply with health and safety policies before they return to the workplace.") application to screen users and ensure compliance with your entry requirements, such as a temperature check and PPE.
* With the [Explore Workplace Core](https://servicenow-prod.fluidtopics.net/oF~jC2Syvpt2kYDH7I43WQ "The ServiceNow Workplace Core application enables you to create well-maintained and well-managed processes for employees in the workplace. You can manage various units of your workplace such as workplace locations, maintenance, space administrations, reservations, requests, visitors, moves and more. The Workplace Core is the core application of the Workplace Service Delivery suite.") application, prepare for the return of users by configuring and maintaining clean and socially distanced workspaces for them to use.
{#ppe-inventory-management__ul_urt_ptc_slb}

All Safe Workplace suite
applications are available in
the [ServiceNow Store](https://store.servicenow.com/sn_appstore_store.do#!/store/home).

## Safe Workplace suite
for federal customers {#ppe-inventory-management__section_ahh_qrc_slb}

Federal customers using IL4 or FedRAMP environments will
see the Safe Workplace suite applications ready and available to install on
their nonproduction instances without having to make any special requests. Licenses are
required to use Safe Workplace suite

applications on production instances. Customers are responsible for configuring the apps to
meet U.S. federal regulations and guidelines.{#ppe-inventory-management__safe-workplace-wsd-fedramp}  
{#ppe-inventory-management__table_kxr_yz3_blb__entry__2}{#ppe-inventory-management__p_lwb_nfg_h1c}{#ppe-inventory-management__p_nwb_nfg_h1c}{#ppe-inventory-management__p_qwb_nfg_h1c}{#ppe-inventory-management__p_swb_nfg_h1c}

| Type | Instructions |
|-|-|
| Commercial on-premise | Visit the ServiceNow® Store to download and install the application. |
| Federal hosted | See the [Federal downloads for the Emergency Response Management and Safe Workplace suite apps \[KB0030260\]](https://store.servicenow.com/$appstore.do#!/store/help?article=KB0030260) article in the Store Help Center for more information. |
| Federal on-premise | If you are a federal on-premise customer and you would like to install this application, reach out to your sales representative or open a Now Support or HIWAVE ticket. In the ticket, request to be routed to the SHOT team.{#ppe-inventory-management__p_pwb_nfg_h1c} See the [Federal downloads for the Emergency Response Management and Safe Workplace suite apps \[KB0030260\]](https://store.servicenow.com/$appstore.do#!/store/help?article=KB0030260) article in the Store Help Center for more information. |
| On-premise | See the [Commercial downloads for the Emergency Response Management and Safe Workplace suite apps \[KB0030258\]](https://store.servicenow.com/$appstore.do#!/store/help?article=KB0030258) article in the Store Help Center for more information. |
[Table 1. Installation instructions for self-hosted and federal environments]

{#ppe-inventory-management__table_kxr_yz3_blb}

## Notice regarding use by organizations {#ppe-inventory-management__section_ywr_w54_rlb}

All decisions in connection with the implementation of this application are at the sole
decision of the Organization utilizing this application. Organizations agree that use of the
application is not a representation by ServiceNow regarding the
application's compliance with any law or regulation and any suggested language provided out
of the box with the application does not constitute legal advice by ServiceNow.{#ppe-inventory-management__p_s1g_nfg_h1c}

Organizations remain solely responsible for complying with their legal obligations under
applicable law, including (but not limited to) data protection and employment laws, and
should modify any language within the templates provided to meet the Organizations' specific
requirements.{#ppe-inventory-management__p_t1g_nfg_h1c}

## Notice regarding use by government agencies {#ppe-inventory-management__section_zrb_x54_rlb}

ServiceNow is offering this application to government agencies and their authorized users, not to employees of government agencies in their individual capacities. Use of this application is being offered
free of charge for a limited or extended time period and with no expectation of payment from the government agency to ServiceNow for use during that time period, nor does usage create an actual or implied future obligation on behalf of the government. ServiceNow hereby expressly waives any future claims for payment from the agency in connection with usage of the application. Government customers are solely responsible to confirm with the agency's
Ethics Office or its authorized representative that acceptance and usage of the application is permissible.{#ppe-inventory-management__p_l3b_nfg_h1c}

All decisions in connection with the implementation of this application are at the sole decision of the government agency utilizing this application. Agencies remain solely responsible for complying with their
legal obligations under applicable laws and regulations, including (but not limited to) data protection and employment laws and regulations, and should modify any language within the templates provided to meet the agency's
specific requirements.{#ppe-inventory-management__p_m3b_nfg_h1c}
* **[Install Workplace PPE Inventory Management](https://servicenow-prod.fluidtopics.net/B6Lo6Rn0DQ~IccAescbZSw#install-ppe-inventory)**   
  You can install Workplace PPE Inventory Management if you have the admin role.
* **[Set up Workplace PPE Inventory Management](https://servicenow-prod.fluidtopics.net/ACuc8mdoGPVIPRxS1CLYPg)**   
  Complete setup tasks to start using Workplace PPE Inventory Management. Create models for PPE items, add PPE items to your service catalog, add PPE stock, and create stock rules.
* **[PPE Inventory Overview dashboard](https://servicenow-prod.fluidtopics.net/6RwYsfcqLYonEh~a6Ba89A)**   
  Use the PPE Inventory Overview dashboard to track PPE items that are in stock, on order, and assigned to employees.
* **[Request PPE](https://servicenow-prod.fluidtopics.net/h8B5Q5z418juE9Bhae_ayA)**   
  Use Service Catalog to request personal protective equipment (PPE) for you to use at your workplace.
* **[Fulfill a request for PPE](https://servicenow-prod.fluidtopics.net/f1pBU3zl1G7PDPyPt3exxA)**   
  View employee requests for personal protective equipment (PPE). Fulfill the requests to make sure that employees get the PPE they need to stay safe at the workplace.
* **[Assign PPE to employees](https://servicenow-prod.fluidtopics.net/JMuakkNJ_IqJ8naFYkR0uw)**   
  You can assign PPE directly to an employee without them submitting a request.

*[\>]: and then