---
sourceDocument: Yokohama Employee Service Management
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/yokohama/employee-service-management

 Release :

    - yokohama

ft:locale :

    - en-US

ft:publication_title :

    - Yokohama Employee Service Management

ft:clusterId :

    - emplsm

bundleId :

    - emplsm

workflow :

    - Employee


---

# Viewing or editing a scenario

# Viewing or editing a scenario {#ariaid-title1}

Release version: Yokohama  
Updated July 31, 2025  
![](https://www.servicenow.com/docs/portal-asset/ico-clock) 3 minutes to read
Summarize  
![AI sparkle icon](https://servicenow.com/docs/portal-asset/ai-sparkle-icon) Summarized using AI  
This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete.  

## Summary of Viewing or editing a scenario

This topic explains how ServiceNow customers can view and edit workplace scenarios to manage space allocations, assignments, and capacity details effectively.
It covers how to use different views and grouping options to organize space data on stack plans and floor maps, enabling better space management and user assignment within buildings.
Show full answer Show less  

## Viewing a scenario

* You can view scenario details such as floor details and space KPIs.
* Use the **View by** option to group spaces by categories like Workplace Entity, which allows selecting specific entity levels for display.
* Scenarios can be viewed on either the stack plan or floor map, with dynamic updates in the Space Details panel reflecting your current selection.
* The Space Details panel uses cards to display key information, including:
  * Space count, total capacity, and capacity-to-space ratio
  * Assignment metrics showing profiles assigned, unassigned spaces, and user-to-space assignment ratios
  * Allocation legends based on the selected area
* When viewing by Workplace Entity, a hierarchy tree can be accessed to understand allocations at different levels.

## Editing a scenario

* Editing allows allocation of spaces to projects, neighborhoods, departments, cost centers, or workplace entities, and assignment of users to spaces.
* The **Group by** option controls allocation types, for example:
  * Neighborhood grouping applies Neighborhood assignment types.
  * Other groupings apply Location assignment types.
* You can edit scenarios via the stack plan or floor map views, selecting entity levels as needed.
* From Workplace Space Management version 1.15.0 onward, editing based on workplace entities is supported, displaying stack plan bars for the lowest hierarchy node (e.g., IT Support within Corporate\\Europe\\Information Technology).
* Important: If allocation changes affect a scenario, warnings appear on the Space Details panel. You must review and update the scenario, then select **Move to valid** before proceeding.

## Practical applications for ServiceNow customers

* Efficiently manage space assignments and allocations within buildings and across organizational units.
* Use views and grouping to gain insights into space utilization and capacity.
* Ensure scenario accuracy by addressing allocation changes promptly.
* Assign users to appropriate spaces or neighborhoods to support workplace planning and operations.  
You can view the details like the floor details and space KPIs. You can edit a scenario to allocate spaces to projects and neighborhoods, assign spaces to users, or edit space assignments.  
Important:  
If allocation changes in your instance impact the scenario, the system displays a warning on the Space Details panel. You must review the changes, edit the scenario accordingly, then select Move to valid before continuing. For more information about allocation changes, see [Reviewing allocation changes](https://servicenow-prod.fluidtopics.net/UGZGfJDhV6TMvirdDn33Bw "Review allocation changes in the Space Allocation Type Change Tracker table to plan changes for your scenarios.").  

## Viewing a scenario {#viewing-editing-scenario__section_gd2_4d1_mfc}

While viewing a scenario, you can select a View by option to group spaces on the stack plan or the floor map. If you select Workplace Entity, you can also select the entity level that you want to use to view
the scenario. The scenario displays all entity levels by default.

You can view a scenario on the stack plan, or on the floor map. For more information about stack plans and floor maps, see [Scenario and Building - Views, states, settings, and key features](https://servicenow-prod.fluidtopics.net/_KpHxNne4KnYFz4wU2MsgA "Create or view a scenario using a stack plan and a floor map view. Scenario planning enables you to allocate spaces and define user assignments efficiently with different views, simple settings, and several key features.").  
The Space details panel displays information about the spaces and profile assignments for a scenario. When you select a building, floor, or bar on the stack plan, the information is updated based on your selection.  

When you select spaces on the floor map, the Space details panel displays information based on your selection.  

The information on the Space details panel is displayed in cards. You can also view the cards while editing the scenario.

* The first card displays the space count, the total capacity, and the ratio of the capacity to the spaces.The name of the card changes based on your selection in the stack plan or floor map.

* The Assignment card displays the number of profiles assigned to the selected spaces, the number of unassigned spaces, and the assignment ratio of users to spaces.
* The legend card displays the allocations on the selected area of the stack plan or floor map.The name of the card changes based on your selection in the stack plan or floor map.

  If the view by option is Workplace Entity, you can view the hierarchy by selecting the tree icon () on the legend card.
{#viewing-editing-scenario__ul_ydt_wxt_lfc}

## Editing a scenario {#viewing-editing-scenario__section_wnr_rd1_mfc}

While editing a scenario, the Group by option is used to allocate spaces based on the Allocation type \[sn_wsd_core.ALLOCATION_TYPE\] system property.

For example, if the Group by option is Neighborhood, then neighborhoods are available for you to edit in the Stack plan tab of the scenario.

You can edit a scenario by using the stack plan, or by using the floor map. For more information about stack plans and floor maps, see [Scenario and Building - Views, states, settings, and key features](https://servicenow-prod.fluidtopics.net/_KpHxNne4KnYFz4wU2MsgA "Create or view a scenario using a stack plan and a floor map view. Scenario planning enables you to allocate spaces and define user assignments efficiently with different views, simple settings, and several key features.").

* If Neighborhood is selected as the group by option, only assignments that have the Neighborhood assignment type are applicable. For any other group
  by option, assignments that have the Location assignment type are applicable.

* Editing a scenario based on workplace entities is supported from Workplace Space Management version 1.15.0. For earlier versions, you can view spaces based on their workplace entities for a building. For more information, see [Edit or view a building's spaces based on workplace entities](https://servicenow-prod.fluidtopics.net/IlPKSaKNf8CWISgT~BBHrw "View the spaces in a building based on their entity types. On the floor map, directly add an allocation or modify an allocation of space. Assign spaces to a workplace entity from the floor map.")
* If you select Workplace Entity as the group by option, the bars of the stack plan are displayed based on the lowest node in the hierarchy. For example, if the hierarchy for the spaces is Corporate\\Europe\\Information Technology\\IT Support, the bars are displayed for IT Support. While editing a scenario, you can select the entity level that you want to use for the stack plan.

{#viewing-editing-scenario__ul_kwt_y1v_jfc}

For more information about editing a scenario, see either of the following topics.
* **[Edit a scenario using the stack plan](https://servicenow-prod.fluidtopics.net/uvWyZZjVyqmuXfKNw0gqMA)**   
  Edit a scenario using the stack plan to allocate spaces to departments, cost centers, workplace entities, or neighborhoods.
* **[Edit a scenario using the floor map](https://servicenow-prod.fluidtopics.net/39HreXdUN84tldZLFxw2XA)**   
  Edit a scenario using the floor map to add or remove allocations, or to assign users to spaces in your organization.
* **[Edit user assignments of a neighborhood](https://servicenow-prod.fluidtopics.net/ggqeNpD3BWtye9I2bPpf_Q)**   
  Add a user to a neighborhood or edit the existing user assignments of a neighborhood in a building.

**Related concepts**   

* [Map based space administration](https://servicenow-prod.fluidtopics.net/n7YBulW8Wg19U5SDKk27Dw "As a space planner, perform space assignments, user assignments and other actions on a building using the building's floor map directly.")  
**Related tasks**   

* [Create a scenario](https://servicenow-prod.fluidtopics.net/AElN5W~a9vaig7jsBg70sQ "Create a scenario with a building. Add, update, or remove space allocations before publishing and deploying a scenario. Manage and update your scenarios using the Stack plan and Floor map component tabs.")
* [Review a scenario](https://servicenow-prod.fluidtopics.net/_FPctx7Go4BiKvV6q1XnqQ "Review a scenario created by your colleague on a building in a read-only mode.")
* [Publish a scenario](https://servicenow-prod.fluidtopics.net/O4vQUYj7E0R9cYdtrsrynQ "After creating a scenario and implementing the space allocation and assignment, assignment type change for a department, cost center, or neighborhood publish the scenario. Share the scenario with your colleagues or stake holders.")
* [Send a scenario for approval](https://servicenow-prod.fluidtopics.net/zNHN0kJvxagCEMrN~Wmkpg "After publishing the scenario, send your scenario for approval to workplace managers of your organization.")
* [Change owner of a scenario](https://servicenow-prod.fluidtopics.net/1gPWoVkx6VE4W3WYh~mBFA "Change the ownership of a scenario that is published and is in the Ready state. Enable other space planners also to make their changes to the scenario that you created. A can switch a scenario between multiple owners one at a time.")
* [Deploy a scenario](https://servicenow-prod.fluidtopics.net/vCyLgD5Zg5Xt6gIEZOjaOQ "After publishing a scenario plan, deploy the scenario on your production.")
* [View scenario change details](https://servicenow-prod.fluidtopics.net/ZY5mhR3hnyt9RxlNdaSr7A "View details of each change that you implemented in a scenario. You can view details such as the space that is changed, the type of change, and the workplace move case associated with the change.")
* [Create a copy of an existing scenario](https://servicenow-prod.fluidtopics.net/LYF2k4oVL4MaYVOHQDDr9w "Create a copy of an existing scenario and make changes. Save time from a creating a scenario from scratch if there are only minor changes to an already created scenario.")
* [View or edit space allocations of a building](https://servicenow-prod.fluidtopics.net/X7OMNkqYDDnOLWjR~iu9kQ "The Space optimization also enables you to view space allocations and make any space-related changes on a building directly. You can view a building stack plan and floor map same as scenarios.")
* [Work on a space assist request](https://servicenow-prod.fluidtopics.net/4oVhfqc~fJ6FPZiR0oyTjQ "As a space planner, fulfill workplace space assistance requests. View the selected space plan of the request and deploy accordingly. You can also assign the request to another assignment group or a user.")