Non-disclosure agreement requests in Legal Simple Contracts
Summarize
Summary of Non-disclosure agreement requests in Legal Simple Contracts
This feature enables employees to submit legal requests for creating non-disclosure agreements (NDAs) with third parties such as vendors, customers, and partners. The legal department centrally manages and processes these NDA requests within ServiceNow, streamlining contract creation, revision, approval, and storage.
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Key Features
- Contract Templates with Metadata and Business Rules: Automatically select the most relevant NDA template based on the request details, ensuring standardized and accurate contract generation.
- Self-Service NDA Creation: Employees can independently create standardized NDAs via a user-friendly intake form and preview generated contracts.
- Change Request Routing: Any requested modifications to the standardized contracts are routed to the legal team for centralized review and revision.
- Signature Support: Supports both electronic signatures (integrated with Adobe Acrobat Sign and DocuSign) and wet (manual) signatures to accommodate various signing preferences.
- Document Storage and Repository: Signed contracts are stored either within the ServiceNow platform or external storage systems such as Box, Google Drive, or Microsoft OneDrive. A legal contracts repository maintains metadata for easy access and tracking.
- Certification of Completion: Configurable system properties allow automatic generation of certificates of completion for electronically signed NDAs.
Workflow for NDA Contract Requests
The NDA request process involves the following steps:
- Employee submits an NDA request using an intake form, triggering automatic generation of a contract document from the appropriate template.
- Requesters can preview the generated contract and optionally request changes, which are handled centrally by the legal team.
- If no changes are required, the contract is sent for signature electronically or manually.
- After all signatures are collected, the finalized contract is stored and made accessible through the contract repository.
Practical Application for ServiceNow Customers
- Setup: Configure multiple NDA templates, template selection rules, internal signatories, and e-signature integrations to tailor the system to your organization's needs.
- Request Submission: Employees can submit NDA requests easily, accelerating contract initiation and reducing bottlenecks.
- Legal Team Processing: Legal staff can efficiently review, revise, and finalize contracts from a centralized location, ensuring compliance and accuracy.
- Signature Management: Choose between electronic or manual signature workflows depending on organizational policies or external requirements.
- Storage and Access: Maintain organized, accessible records of all signed NDAs within ServiceNow or linked external storage, supporting audit and compliance needs.
Employees can submit legal requests for creating non-disclosure agreement (NDA) contracts with third parties such as vendors, customers, and partners. The legal department can manage and process these requested changes from a centralized location.
Features
- Contract templates with metadata and business rules for selecting the most relevant template for a request.
- Complete self-service for creating standardized NDA contracts.
- Requests to change the standardized contracts routed to the legal team.
- Support for electronic signatures.
- Electronic signature integrations with Adobe Acrobat Sign and Docusign.
- Support for wet signature to enable effective collaboration between the signatories.
- Document storage on the ServiceNow instance as well as external storage systems such as Box, Google Drive, and Microsoft OneDrive.
- Legal contracts repository containing the metadata of signed contract documents.
- Configurable system property to generate a certification of completion for an electronically signed non-disclosure agreement (NDA). For more information, see Activate a system property to generate a certificate of completion.
Non-disclosure agreement contract request - Workflow
When a requester submits a legal request, an NDA contract document is created using a standard contract template based on the information from the request. The information from the request is inserted at the appropriate places in the template.
If needed, requesters can request specific changes in the generated NDA contract document. The legal department can manage and process these requested changes to make necessary revisions to the NDA contract document from a centralized location.
If the generated NDA document doesn’t require any changes, the requester can send it to the signatories for an electronic or manual signature. After all signatories have signed the contract document, it’s stored in the ServiceNow instance or an external storage system. The requester and legal department members can access the signed contract document from the Legal Contracts repository.
Workflow for a non-disclosure agreement contract request
- Setting up the following items in the application:
- Multiple variations of NDA templates
- Template selection rule to choose the correct template based on the legal request
- Internal signatories for different templates
- E-signature integration - Adobe Acrobat Sign or Docusign
- Employee fills out the NDA intake request form.
- Employee previews the generated contract with metadata and sends it to the signatories.
- All signatories submit the required signatures.
- The signed contract is attached to the legal request record.
- A contract repository record is created with the metadata and signed contract.
- (Optional) The signed contract is moved to the configured storage and referenced in the contract repository section.