Lookup and verify

  • Release version: Yokohama
  • Updated January 30, 2025
  • 3 minutes to read
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    Summary of Lookup and verify

    The Lookup and Verify feature enables customer service agents to efficiently find and confirm contact or consumer information using identifiers like name, phone number, or record number. It simplifies verifying existing details on interaction records or searching and adding new verified information to those records.

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    Key Features

    • Verification Process: Agents can confirm information already present from chat or call interactions or search for missing data to populate interaction records.
    • Verified Indicator: If customer information has been authenticated previously (via portal login, Virtual Agent, or IVR), the Verified checkbox on the interaction record is automatically selected.
    • Access Points:
      • In CSM Configurable Workspace, agents use Verify Contact or Verify Consumer icons in the contextual panel.
      • In CSM Agent Workspace, agents use Lookup Contact and Lookup Consumer buttons.
    • Type-Ahead Search: Searches multiple configurable fields such as name, phone number, email, and record number, supporting "exact match" for phone and record numbers and "starts with" for other fields.
    • Verification Cards: Display detailed contact or consumer information for agent review and confirmation before updating the interaction record.
    • Configuration Options: Workspace administrators can enable lookup configurations, specify minimum characters for searches, maximum results, select searchable and display fields, and manage lookup tables.
    • Plugin Requirements: Included with the Customer Service (com.sncustomerservice) plugin; additional CSM Lookup and Verify plugin (com.snc.sncsmlookupverify) must be activated to configure and use the feature.

    Practical Use for ServiceNow Customers

    ServiceNow customers can leverage this feature to improve the accuracy and efficiency of customer service interactions by quickly verifying or locating contact and consumer data. It supports consistent data validation, reduces manual lookup time, and enhances customer experience by ensuring agents work with verified information.

    Workspace administrators have control over how the lookup and verify functionality is presented and operate, tailoring search fields and results to meet organizational needs. This feature integrates seamlessly within both CSM Configurable and Agent Workspaces, providing flexible access according to workspace design.

    The lookup and verify feature enables customer service agents to quickly look up contacts or consumers using information such as the name, phone number, or record number.

    This feature simplifies the process of looking up and verifying contact or consumer information. Agents can use it as follows:
    • If an interaction record is already populated with contact or consumer information from a chat or phone call, the agent can review the information and confirm that it is correct.
    • If no customer or consumer information is available, the agent can search for this information, select and confirm the information. and populate the interaction record.
    Note:
    If this information has already been verified, such as through a customer portal login or authentication by Virtual Agent or by an IVR, the Verified check box on the interaction record is checked.
    Agents can access the search window on the interaction record as follows:
    • CSM Configurable Workspace: By clicking the Verify Contact icon (Verify contact icon.) or the Verify Consumer icon (Verify consumer icon.) in the contextual side panel.
    • CSM Agent Workspace: By clicking the Lookup Contact and Lookup Consumer buttons.

    Agents can perform a type-ahead search across multiple configurable fields such as name, phone number, email address, and record number. From the search results list, agents can select a result to display detailed information for the contact or consumer in a verification card. Once verified, the system adds the information to the interaction record and checks the Verified check box.

    Plugins

    The lookup and verify feature is included with the Customer Service (com.sn_customerservice) plugin. This plugin provides the configuration for contact and consumer lookup as well as Lookup Contact and Lookup Consumer UI actions that can be added to the interaction record in CSM Configurable Workspace.
    Note:
    These actions are not enabled by default. The workspace admin can enable these actions as part of the lookup and verify feature configuration.

    Contact and consumer configurations

    Two lookup and verify configurations are provided with the feature, one for contacts and one for consumers. Navigate to Workspace Experience > Lookup and Verify > Configuration to access the Lookup and Verify Configurations list.

    Note:
    To see the contact and consumer lookup and verify configurations, you must activate the CSM Lookup and Verify plugin (com.snc.sn_csm_lookup_verify).
    For each configuration, the workspace administrator can:
    • Enable the configuration and display the related UI action on the interaction record.
    • Enter the minimum number of characters to start the type-ahead search.
    • Enter the maximum number of search results returned.
    • Select the primary and secondary fields to include in the search results.
    • Select the fields to display on the verification card.
    • View the lookup tables.
    Note:
    Customers can contact ServiceNow to make changes to the search fields.

    Using Lookup and verify in CSM workspaces

    Agents can use the lookup and verify feature in CSM workspaces.
    • CSM Configurable Workspace: agents search for contact or consumer information using the contextual side panel.
    • CSM Agent Workspace: agents search for contact or consumer information using the Verify Contact or Verify Consumer pop-up windows on the interaction form.

    The search field provides type ahead search that displays results in a list and narrows the results as more characters are entered. Selecting a result from the list displays more detailed information about the contact or consumer in a verification card.

    The search feature searches multiple configured fields such as name, account, phone number, and record number.
    • For phone numbers and record numbers, it uses an "exact match" search.
    • For other fields, it uses a "starts with" search.

    Verification cards

    After selecting a search result, detailed information about the contact or consumer is displayed in a verification card. From this card, the customer service agent can review and confirm the information by clicking Verified.

    Tables

    The lookup and verify feature uses the following tables:
    • Lookup and Verify Configurations (sn_lookup_verify_config)
    • Lookup Tables (sn_lookup_verify_search_on_table)