--- sourceDocument: Xanadu Finance and Supply Chain sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/xanadu/source-to-pay-operations Release : - xanadu ft:locale : - en-US ft:publication_title : - Xanadu Finance and Supply Chain ft:clusterId : - stpop bundleId : - stpop workflow : - Creator --- # Negotiation events # Negotiation events {#ariaid-title1} * Release version: Xanadu * * Updated August 1, 2024 * * ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 3 minutes to read Negotiation events represent the type of sourcing activity needed to negotiate with each supplier, and track the individual negotiations with each supplier. They help sourcing managers manage multi-supplier and multi-product negotiations. Instead of individually managing negotiations of similar item requests from various suppliers who provide that item, sourcing managers can create a negotiation event for a negotiation intent or objective to manage multi-supplier and multi-product negotiations. Multiple negotiations and sourcing requests can be mapped to a single negotiation event as child entities. Through this negotiation event, the sourcing managers can view and effectively manage the progress of the negotiations created for each supplier​. They can also discuss, follow, update, or cancel the event, as required. Further, they can award a single supplier or multiple suppliers, or even reject bids by selecting Award, Award multiple suppliers, or Reject bids respectively. Selecting Award multiple suppliers redirects them to the Source-to-Pay Workspace, where they can complete the process. For more information on this, see [Award multiple suppliers from a negotiation event](https://servicenow-prod.fluidtopics.net/u2MpgCz_7ZKxbM1pCKzZ9w "When negotiations are complete for a negotiation event, you can award one or multiple suppliers from the negotiation event, or reject all bids, as required. Awarding suppliers create purchase requisitions for the selected suppliers and items."). Negotiation events can be best viewed from the Source-to-Pay Workspace list page. Here's a list of key fields of a negotiation event:{#negotiation-events__table_h1y_gj5_flb__entry__2} | Field | Description | |-|-| | Number | System-generated unique identifier of the negotiation event. | | Assigned to | User who is responsible for the negotiation event. | | State | Current state of the negotiation event. Note: This is a read-only field. | | Supplier responses close | Date by which the suppliers must submit their responses to the sourcing activity. | | Short description | Brief of the negotiation event. | | Description | Details of the negotiation event. | | Summary || | Negotiation type | Type of negotiation event or the method used to engage with the supplier. For example, you can initiate a contract renewal or ask for a quote. | | Negotiation outcome | Anticipated outcome or end results of the negotiation event. For example, you can negotiate contract terms or standard savings on a purchase. | | Expected start | Expected start date of the negotiation event. | | Actual start | Actual start date of the negotiation event. | | Actual end | Actual end date of the negotiation event. | | Duration | Duration of the negotiation event. | | Negotiation objectives | Objectives or goals for the negotiation event. | | Close notes | Notes on closure of the negotiation event, if any. | [Table 1. Negotiation event fields] {#negotiation-events__table_h1y_gj5_flb} The following are the related lists of a negotiation event:{#negotiation-events__table_ddt_2ct_flb__entry__2} | Related list | Description | |-|-| | Sourcing Requests | View all the sourcing requests that are mapped to this negotiation event. For details, see [Sourcing request](https://servicenow-prod.fluidtopics.net/ow3EFaS4nYscJDQewDFl1Q "A sourcing request is created for when an item that a shopper, employee, or requester needs, must be sourced. This record is created when an active contractual price for the product that the shopper intends to purchase doesn’t exist. This includes items in both the product catalog and off-catalog."). | | Negotiations | View all the negotiations with each supplier that are mapped to this negotiation event. For details, see [Negotiations](https://servicenow-prod.fluidtopics.net/TiY6KPBnwIpQLhjAuuK74Q "A negotiation represents individual supplier negotiations and tracks the items and activities according to supplier. These activities involve obtaining the price for the products or services requested by the shopper, or negotiating the terms."). | | Purchase Lines | View and track all the purchase line records within the parent purchase for the suppliers referenced on the negotiation event. For details, see [Purchase lines](https://servicenow-prod.fluidtopics.net/LeTXAKMcjbsU8beREK6fAw "Purchase lines provide information of the individual lines under a purchase requisition or a sourcing request for the referenced supplier."). | | Purchasing Tasks | View information on all the purchasing tasks that are related to the negotiation event. For details, see [Purchasing tasks and procurement cases](https://servicenow-prod.fluidtopics.net/L5JnOKtZWkTdVEWuvrDUzg "All automated purchasing tasks and procurement cases are created using flow designer from the Service Delivery Common (SDC) application. Flow designer uses the underlying task and case generation decision tables, and purchasing tasks and procurement cases are created based on the conditions defined in the decision tables."). | | Cases | View information on all the cases that are related to the negotiation event. | | Draft Contracts | View and track all the draft contracts for the suppliers referenced on the negotiation event. For more details, see [Contracts](https://servicenow-prod.fluidtopics.net/0Bhjp1HebksBSmeRjPB8ag "A contract defines the terms and conditions along with pricing agreed for a product with the supplier​. An active contractual price determines if the pricing of a product or service is displayed on Shopping Hub."). | | Signed Contracts | View and track all the signed contracts for the suppliers referenced on the negotiation event. | | Other Legal Documents | View and track all the other legal documents for the suppliers referenced on the negotiation event. | | Contract Requests | Displays all the associated contract requests against this negotiation event. Note: This field is displayed only if you have the Source-to-Pay Operations with Contract Management Pro plugin (com.snc.sn_spend_clm) installed. | | Purchase SLAs | View all the purchase SLAs associated to purchasing tasks against the negotiation event, along with tasks associated to the underlying purchase requisition lines. | | Purchase Requisitions | View information on all the purchase requisitions that are related to the negotiation event. For more details, see [Purchase requisition](https://servicenow-prod.fluidtopics.net/5XcQ6bojRLDNZZ4VlWCEyg "A purchase requisition represents a request that is sent internally within an organization to obtain purchased goods or services. It consists of items that need to be ordered, and may need to go through approvals for a purchase order to be created."). | | Draft Emails | Associated email communication that is saved as drafts. | | Sent Emails | Associated email communication that has been sent. | [Table 2. Negotiation event related lists] {#negotiation-events__table_ddt_2ct_flb} ## Negotiation event workflow {#negotiation-events__section_nfl_nbx_y1c} The default states that are available for a negotiation event are listed. * Draft * Planned * Work in Progress * Pricing Obtained * Awaiting Task Completion * Requires Decision * Closed Complete * Closed No Decision * Closed Canceled {#negotiation-events__ul_o34_5pz_bcc}