---
sourceDocument: Xanadu Finance and Supply Chain
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/xanadu/source-to-pay-operations

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    - xanadu

ft:locale :

    - en-US

ft:publication_title :

    - Xanadu Finance and Supply Chain

ft:clusterId :

    - stpop

bundleId :

    - stpop

workflow :

    - Creator


---

# Master data table for Accounts Payable Operations

# Master data table for Accounts Payable Operations {#ariaid-title1}

* Release version: Xanadu
* 
* Updated August 1, 2024
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 1 minute to read

Enter the mandatory fields in the primary table for successful processing of an invoice in Accounts Payable Operations.

## Master Table {#master-data-table-apo__section_qgp_kqz_xxb}

Data in the following key tables should be populated for processing an invoice within Accounts Payable Operations.

* [Purchase order](https://servicenow-prod.fluidtopics.net/E0vAptS3qVNjSZI5XjAhmg "A purchase order is a binding contract between a buyer and a supplier that authorizes a purchasing transaction. It contains the descriptions, quantities, prices, applicable discounts, payment terms, delivery dates, and other associated terms and conditions with the supplier.")
* [Purchase order lines](https://servicenow-prod.fluidtopics.net/9RQ_HocovrLivrU62BaYlA "Purchase order lines provide information of the individual lines under a purchase requisition or a sourcing request for the referenced supplier.")
* [Supplier](https://servicenow-prod.fluidtopics.net/W9wF_8ttrHb8Z9BfzSSmKA "You can add a supplier to the primary data and add products related to that supplier. The supplier data is managed effortlessly and enhance productivity of the teams that engage with suppliers.")
* [Supplier Legal Entity Mapping](https://servicenow-prod.fluidtopics.net/o~FiXPSYfllNyGWHbCMrow "You can view all the information about a supplier and associated legal entities.")
* [Supplier contact](https://servicenow-prod.fluidtopics.net/8gAr~iqWOkRRtk2B~KlF5g "You can add the supplier contacts allowing them to access the  Supplier Collaboration Portal  and start working on the most important tasks. You can view information about the supplier contacts and also indicates which user is the primary contact.")
* [Legal entity](https://servicenow-prod.fluidtopics.net/vMf6Yv0E71RL5vJwjopteg "View the legal entity corresponding to a purchase.")
* [Cost center](https://servicenow-prod.fluidtopics.net/eopC_oh6UwI9Fj8vEe2Cww "Cost centers are a commonly used reference between financial systems and IT. Cost center records represent business entities and have a related list of CI Cost Center Relationships that measure the cost center's consumption of business services.")
* [Ledger account](https://servicenow-prod.fluidtopics.net/bh6~dQ0ANgQPYJxDOrnJoA "A reference field for the account used to generate the  invoice.​")
* [Payment terms](https://servicenow-prod.fluidtopics.net/~aFFwYWMqOiR3uW5crNYLg "Specify the terms and conditions that apply to customers while paying for an invoice. These are usually imposed by suppliers during the purchase.")
* [Tax code fields](https://servicenow-prod.fluidtopics.net/9EohXt9ye3R1VWIi3C1Ccw "As a Tax manager, you can create tax codes to be applied in an invoice.")
* [Tax type fields](https://servicenow-prod.fluidtopics.net/rkACJ0IbjFwj5Xk1YV86~Q "As a Tax manager, you can create tax types to be applied to an invoice.")
* [Organization tax details](https://servicenow-prod.fluidtopics.net/q~KrYIS0myfX43rANvwaOQ "Accounts Payable specialist uses the organization tax table to view the supplier's tax registration details.")
{#master-data-table-apo__ul_ubm_jsz_xxb}
* **[Purchase order](https://servicenow-prod.fluidtopics.net/E0vAptS3qVNjSZI5XjAhmg)**   
  A purchase order is a binding contract between a buyer and a supplier that authorizes a purchasing transaction. It contains the descriptions, quantities, prices, applicable discounts, payment terms, delivery dates, and other associated terms and conditions with the supplier.
* **[Purchase order lines](https://servicenow-prod.fluidtopics.net/9RQ_HocovrLivrU62BaYlA)**   
  Purchase order lines provide information of the individual lines under a purchase requisition or a sourcing request for the referenced supplier.
* **[Supplier](https://servicenow-prod.fluidtopics.net/W9wF_8ttrHb8Z9BfzSSmKA)**   
  You can add a supplier to the primary data and add products related to that supplier. The supplier data is managed effortlessly and enhance productivity of the teams that engage with suppliers.
* **[Supplier Legal Entity Mapping](https://servicenow-prod.fluidtopics.net/o~FiXPSYfllNyGWHbCMrow)**   
  You can view all the information about a supplier and associated legal entities.
* **[Supplier contact](https://servicenow-prod.fluidtopics.net/8gAr~iqWOkRRtk2B~KlF5g)**   
  You can add the supplier contacts allowing them to access the  Supplier Collaboration Portal  and start working on the most important tasks. You can view information about the supplier contacts and also indicates which user is the primary contact.
* **[Legal entity](https://servicenow-prod.fluidtopics.net/vMf6Yv0E71RL5vJwjopteg)**   
  View the legal entity corresponding to a purchase.
* **[Cost center](https://servicenow-prod.fluidtopics.net/eopC_oh6UwI9Fj8vEe2Cww)**   
  Cost centers are a commonly used reference between financial systems and IT. Cost center records represent business entities and have a related list of CI Cost Center Relationships that measure the cost center's consumption of business services.
* **[Ledger account](https://servicenow-prod.fluidtopics.net/bh6~dQ0ANgQPYJxDOrnJoA)**   
  A reference field for the account used to generate the  invoice.
* **[Payment terms](https://servicenow-prod.fluidtopics.net/~aFFwYWMqOiR3uW5crNYLg)**   
  Specify the terms and conditions that apply to customers while paying for an invoice. These are usually imposed by suppliers during the purchase.
* **[Tax code fields](https://servicenow-prod.fluidtopics.net/9EohXt9ye3R1VWIi3C1Ccw)**   
  As a Tax manager, you can create tax codes to be applied in an invoice.
* **[Tax type fields](https://servicenow-prod.fluidtopics.net/rkACJ0IbjFwj5Xk1YV86~Q)**   
  As a Tax manager, you can create tax types to be applied to an invoice.
* **[Organization tax details](https://servicenow-prod.fluidtopics.net/q~KrYIS0myfX43rANvwaOQ)**   
  Accounts Payable specialist uses the organization tax table to view the supplier's tax registration details.

**Related concepts**   

* [Accounts Payable Operations glossary](https://servicenow-prod.fluidtopics.net/ogIWqvyEM6sSdFMzd6RTcw#apo-glossary "Learn about the terms and concepts used in Accounts Payable Operations (APO).")  
**Related reference**   

* [Create New Invoice Line form](https://servicenow-prod.fluidtopics.net/za4i6rUxNSgF9rPJV_nqKw "Use the Create New Invoice Line form to provide details about an invoice line.")
* [Create New Invoice case form](https://servicenow-prod.fluidtopics.net/P0QF9IXjeOrLkzuJNUSbgQ "Use the Create New Invoice case form to provide details about the Invoice case.")
* [Create New Invoice task form](https://servicenow-prod.fluidtopics.net/y~Z0_leTf1m277zMIMfH0w "Use the Create New Invoice task form to provide details about the Invoice task.")
* [Invoice processing case form](https://servicenow-prod.fluidtopics.net/xLMD8B5mVicGxGPzWtZhZw "Use the Invoice processing case form to view the case details that store invoice information that an Accounts Payable Specialist can use to perform related tasks.")
* [Tax lines](https://servicenow-prod.fluidtopics.net/r9l3kXwAHAMs7GOM5opfpA "The Tax lines tab lists the tax line associated with the invoice line.")
* [Invoice exception form](https://servicenow-prod.fluidtopics.net/R5fRhmvQc~mqlUdiT0feoQ "Use the invoice exception form to view the case details that store invoice exception information that an Accounts Payable Specialist can use to perform related tasks.")
* [Invoice exception definition form](https://servicenow-prod.fluidtopics.net/pzQEuT3mrCoHIeSL5Q9cXw "Use the Invoice exception definition form to provide details about the new invoice exception definition.")
* [Approval Rule form](https://servicenow-prod.fluidtopics.net/kkDMhosHxBx0tkHYA6Bo~w "Use the Approval Rule form to provide details about the new approval rule.")
* [Approval Plan form](https://servicenow-prod.fluidtopics.net/Tlw5QGmmOWnW6S~a7iazVA "Use the Approval Plan form to view details of the overall invoice approval process.")