Exploring Sourcing and Procurement Operations

  • Release version: Xanadu
  • Updated August 1, 2024
  • 4 minutes to read
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    Summary of Exploring Sourcing and Procurement Operations

    ServiceNow® Sourcing and Procurement Operations (SPO) offers an automated tool for employees to efficiently request goods and services necessary for their work. It encompasses various applications designed to streamline and enhance the procurement process.

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    Key Features

    • Shopping Hub: Provides an e-commerce-like experience to self-service requests, manage a catalog of goods, simplify sourcing requests, and offer supplier guidance.
    • Source-to-Pay Common Architecture: Stores essential procurement-related objects like purchase orders and requisitions.
    • Sourcing and Purchasing Automation: Automates workflows for sourcing requests, negotiations, and purchase requisitions.
    • Procurement Case Management: Allows employees to request services from procurement and enables case management.
    • Playbooks for Sourcing and Procurement Operations: Offers pre-built workflows to replace manual processes typically managed through emails and spreadsheets.
    • Source-to-Pay Workspace: Centralizes procurement activities for specialists, enhancing task management.
    • Advanced Work Assignment: Automatically routes and assigns procurement cases and communications.
    • Performance Analytics: Provides dashboards to analyze spend, operational efficiency, and team performance, requiring a separate license for activation.
    • Shopping Hub Mobile: Extends the Shopping Hub experience to mobile devices for iOS and Android users.
    • Virtual Agent: Facilitates conversational interfaces for request submissions and knowledge access.
    • Natural Language Understanding Models: Enhances the virtual agent's ability to interpret user requests with natural language.
    • Process Mining: Allows analysis and improvement of source-to-pay workflows using the platform's capabilities.

    Key Outcomes

    By leveraging these applications, organizations can expect a more efficient procurement process, improved visibility into requests and spending, and enhanced collaboration among stakeholders. The intuitive interfaces and automation capabilities aim to reduce manual work and streamline operations, ultimately delivering an intelligent shopping experience across organizational boundaries.

    Use ServiceNow® Sourcing and Procurement Operations to provide your employees, shoppers, or requesters with a simple automated tool that they can use to shop for goods and services that they need at work.

    Sourcing and Procurement Operations applications

    Sourcing and Procurement Operations (SPO) comprises the following applications:

    Application Description
    Shopping Hub With this application, provide a streamlined, e-commerce like experience for your employees to self-service requests, and source or purchase products and services through the procurement organization. This is an add-on experience to Employee Center.
    Shopping Hub enables you to do the following:
    • Manage a catalog of goods and services that your employees can use to order items that they need for their jobs.
    • Simplify and streamline the way employees request help in sourcing or procuring goods and services.
    • Suggest and guide employees to the correct suppliers.
    • Provide transparency into the procurement process with regular updates.

    For more information on these, see Using Shopping Hub.
    Source-to-Pay Common Architecture With this application, provide an architecture to store purchase orders, requisitions, sourcing requests, and other objects that are commonly used across the source-to-pay business processes.

    For more information on these, see Components installed with Sourcing and Procurement Operations.
    Sourcing and Purchasing Automation With this application, provide workflows and automation for sourcing requests, negotiations, and purchase requisitions.

    For more information on these, see Sourcing and Purchasing Automation.
    Procurement Case Management With this application, enable all your employees to request services from the procurement team, and allow the procurement team to manage those requests.

    For more information on these, see Procurement Case Management.
    Playbooks for Sourcing and Procurement Operations With this application, provide a set of pre-built playbooks, workflows, and experiences for your employees, sourcing, and procurement to automate work that is typically managed through emails and spreadsheets.

    For more information on these, see Purchase revision flows.
    Source-to-Pay Workspace With this application, provide a single environment for your Procurement Specialists to work on purchase requisitions, sourcing requests, negotiations, procurement requests, and more.

    For more information on these, see Source-to-Pay Workspace.
    Advanced Work Assignment for Source-to-Pay Operations With this application, provide configurations to support automatic routing, queuing, and assignment of procurement cases, emails, and live agent chat conversations.

    For more information on these, see Advanced Work Assignment for Source-to-Pay Operations.
    Performance Analytics for Sourcing and Procurement Operations With this application, provide a set of pre-configured metrics and dashboards to assess spend, operational efficiency, and team performance across the Sourcing and Procurement Operations product.

    Visually analyze how you are placed with your work and achievements over a given period of time, with the Procurement Buyer Dashboard. For more information on these, see Procurement Buyer Dashboard.

    Visually analyze how your organization is placed strategically and operationally, over a given period of time, with the Procurement Strategy & Ops Dashboard. For more information on these, see Procurement Strategy & Ops Dashboard.

    Visually analyze how your team is performing on sourcing requests, purchase requisitions, negotiated savings, and negotiation outcomes, over a given period of time, with the Procurement Team Performance Dashboard. For more information on these, see Procurement Team Performance Dashboard.

    Note:
    Activation of this application on your production instance may require a separate Performance Analytics license.
    Shopping Hub Mobile With this application, enable Shopping Hub and other employee experiences for procurement within the Now Mobile application.

    For more information on these, see Shopping Hub Mobile.
    Virtual Agent for Sourcing and Procurement Operations With this application, provide pre-configured topics for sourcing and procurement within a conversational interface, for employees to raise requests, find knowledge, and complete tasks.

    For more information on this, see Virtual Agent for Sourcing and Procurement Operations.
    Natural Language Understanding Models for Sourcing and Procurement Operations With this application, provide Natural Language Understanding (NLU) models to enhance the virtual agent conversation interface, using natural human utterances to detect the correct conversations intended by employees.

    For more information on this, see NLU support for Sourcing and Procurement Operations Virtual Agent.
    Common Service Delivery With this back-end application, store Service Task and Service Request tables, as well as other infrastructure that forms the basis of the Finance and Supply Chain Workflows products.
    Finance Common Architecture With this application, maintain primary data such as Enterprise Resource Planning (ERP) sources, legal entities, accounting periods, and so on.

    For more information on these, see Components installed with Finance Common Architecture.
    Process Mining for Source-to-Pay Operations With this application, provide your customers with the ability to use Platform's Process Mining capabilities on the Source-to-Pay workflows to which customers are entitled to analyze and improve source-to-pay processes.

    For more information on this, see Process Mining.

    Optimize digital purchasing workflows

    Figure 1. The platform for digital purchasing workflows

    Deliver intelligent and contextual shopping experiences to automate work across organizational silos and systems.

    SPO product platform

    Helpful resources

    Here are some additional ServiceNow resources that can help you:
    Release Notes
    Learn more about what's new and changed. See the Sourcing and Procurement Operations release notes.
    ServiceNow University
    Access real-time courses, self-paced training, and career resources, such as SPO Implementation Essentials and more, from ServiceNow University.
    Now Create
    Log in to your ServiceNow account and find additional information about implementing and deploying Sourcing and Procurement Operations features at Now Create.
    YouTube
    Learn more about the value that you can add to your business with the Source-to-Pay suite. Watch Multiply the value of your ServiceNow platform with Source-to-Pay workflows on YouTube.
    ServiceNow Community
    Connect with other Sourcing and Procurement Operations users at ServiceNow Community.