Create AI system assets

  • Release version: Yokohama
  • Updated July 31, 2025
  • 2 minutes to read

    • Create AI assets to track and manage the lifecycle of your AI systems.

    Before you begin

    Role required: AI steward [sn_ai_governance_ai_steward] or sn_ai_asset_mgmt.ai_asset_owner

    About this task

    An AI system is a software artifact that provides AI and machine learning (ML) capabilities to generate outputs, such as predictions, content, recommendations, and decisions, with varying levels of autonomy. Each AI system can be associated with one or more AI models, which may also be associated with one or more prompts and datasets. These AI models, prompts, and datasets enable the AI system to process data and solve complex problems with little to no human intervention.

    Procedure

    1. Navigate to Workspaces > AI Control Tower.
    2. From the AI Control Tower, open the AI assets view.
    3. From the navigation menu of the AI assets view, navigate to AI asset inventory > AI Systems.
    4. Select Add AI system.
    5. In the Details section of the Add AI system form, fill in the fields.
      Table 1. Details fields in the Add AI system form
      Field Description
      Name Name of the AI system.
      Provider People or organization that developed the AI system.
      Version Version of the AI system.
      Description Brief description of the AI system.
      Documentation Additional information about the AI system, such as the method used to evaluate the efficacy of the AI system.
      Managed by User who is assigned to manage the AI system. This field is automatically set to the user who creates the AI system asset.
      Note:
      This field is editable only if you have the AI steward [sn_ai_governance_ai_steward] role. If you have the AI asset owner [sn_ai_asset_mgmt.ai_asset_owner] role, this field is read-only.
      State State of the AI system. The options are Draft and Deployed.
      License details License that you are using for the AI system.
      Asset type Type of AI that your AI system is. The options are Generative AI and Classic AI.
      Department Department that the AI system belongs to.
      Supported locations Locations in which the AI system is supported.
    6. Select Next.
    7. In the Related assets section of the Add AI system form, specify the AI models, datasets, and prompts that are associated with the AI system.
      • To specify an AI model that is associated with the AI system, search for and select the model from the AI models field. You can specify more than one model.
      • To specify a dataset that is associated with the AI system, search for and select the dataset from the Evaluation datasets field. You can specify more than one dataset.
      • To specify a prompt that is associated with the AI system, search for and select the prompt from the AI prompts field. You can specify more than one prompt.
        Note:
        If an associated AI model, dataset, or prompt isn’t available, you can add it by selecting Add new and then following the proceeding steps in Create AI model assets, Create dataset assets, or Create prompt assets.
    8. Select Submit for review.
      Note:
      If you aren’t ready to submit the AI system for review, select Save instead. You can then edit it and submit it for review later by navigating to AI assets > Lifecycle > Onboard and then selecting the AI system from the list. When the AI asset record opens, select Edit to continue editing the AI system details.

    Result

    The AI system is added to your AI asset inventory. It automatically enters the onboard stage of the AI asset life cycle and is updated with a Lifecycle status of AI steward review.

    What to do next

    Users who are assigned the AI steward (sn_ai_governance.ai_steward) role can start the review process to begin tracking and managing the life cycle of the AI system. For detailed instructions, see Complete AI asset lifecycle.