Pre-allocated assets

  • Release version: Xanadu
  • Updated August 1, 2024
  • 1 minute to read

    • Pre-allocated assets are often assets that the vendor still owns, but has agreed to store in a customer stockroom for just-in-time procurement.

    A pre-allocated asset physically exists, but isn’t yet a financial liability. For example, a pre-allocated asset could be a pallet of 100 computers ready to be allocated. Allocating the asset generates a configuration item (if required by the category) and enables you to assign the asset. Pre-allocated assets can be components of another asset that is already in use.

    For example, pre-installed, pre-allocated servers can be set up in server racks next to production servers, but the pre-allocated servers only become a financial liability after they’re turned on. The pre-allocated option can only be used for assets, not for consumables or licenses. Pre-allocated assets can’t be composed of bundles.

    Note:
    Warranties aren’t active until an item is installed. Therefore, until an asset is allocated and assigned, it isn’t under warranty.

    You can create a pre-allocated asset, allocate the assets from pre-allocated asset records, and also split a pre-allocated asset to create a group that can be moved to a different stockroom. For more information, see Manage pre-allocated assets.