Use flows in SAP Ariba

  • Release version: Australia
  • Updated March 12, 2026
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    Summary of Use flows in SAP Ariba

    This documentation explains how to use flows and subflows to integrate and retrieve information from SAP Ariba within the Source-to-Pay process. These flows enable access to key SAP Ariba data such as invoices, cost centers, product models, payment terms, suppliers, bids, and legal entities. Customers can either use the provided subflows directly or create customized copies to fit their specific business needs.

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    Key Features

    • Supplier Lifecycle Operations Integration: Includes flows and subflows to create and update supplier details, contact information, legal entities, locations, and payment information in SAP Ariba. All flows are read-only by default; customization requires copying the flow first.
    • Sourcing and Procurement Operations Integration: Supports flows and subflows for awarding sourcing events, creating or updating sourcing events, creating receipts in ERP or SAP Ariba, and fetching supplier bids related to sourcing events.
    • Accounts Payable Operations Integration: Provides subflows to fetch invoices from SAP Ariba REST services and update invoice statuses, such as marking invoices as rejected.
    • Manual Triggering and Customization: Allows manual triggering of flows or subflows inbound to SAP Ariba and execution of flows outbound using Workflow Studio. Customers can copy existing flows or subflows to modify them according to their requirements.

    Practical Application for ServiceNow Customers

    ServiceNow customers integrating with SAP Ariba can leverage these flows to automate and streamline supplier lifecycle management, sourcing and procurement processes, and accounts payable operations. By using or customizing these flows, customers can ensure accurate data synchronization, efficient event management, and timely invoice processing—all within the ServiceNow platform integrated with SAP Ariba. The ability to copy and customize flows provides flexibility to adapt to unique organizational workflows while maintaining integration consistency.

    Use flows to retrieve information from SAP Ariba, including invoices, cost centers, product models, payment terms, purchasing organizations, departments, GL accounts, currencies, FX rates, invoice payment details, suppliers, supplier bids, and legal entities.

    You can either use the subflows to perform the required tasks or you can create a copy of the subflows and then customize it according to your requirements. The Source-to-Pay with SAP Ariba integration supports the following subflows.

    Supplier Lifecycle Operations Integration with SAP Ariba

    The Supplier Lifecycle Operations integration with SAP Ariba supports the following flows and subflows:
    Table 1. Flow and subflow details for Supplier Lifecycle Operations Integration with SAP Ariba
    Flow/Subflow Description
    Flow
    Create Supplier in SAP Ariba Creates suppliers in SAP Ariba
    Update supplier contact in SAP Ariba. Updates supplier contact details in SAP Ariba
    Update supplier info in SAP Ariba. Updates supplier information in SAP Ariba
    Update supplier legal entities in SAP Ariba. Updates supplier's legal entity details inSAP Ariba
    Update supplier location in SAP Ariba. Updates supplier location details in SAP Ariba
    Update supplier payment information in SAP Ariba. Updates supplier payment information in SAP Ariba
    Subflow
    Create supplier in SAP Ariba. Creates suppliers in SAP Ariba
    Update supplier details in SAP Ariba. Updates supplier detailsSAP Ariba
    Update supplier details to in process. Updates supplier details to in process.
    Important:

    These flows and subflows are read only. To modify a flow or subflow, create a copy and then apply the required changes.

    Sourcing and Procurement Operations Integration with SAP Ariba

    The Sourcing and Procurement Operations Integration with SAP Ariba supports the following subflows:
    Table 2. Flow and subflow details for Sourcing and Procurement Operations integration with SAP Ariba
    Flow/Subflow Description
    Flow
    Award Sourcing Event in SAP Ariba REST Awards sourcing events in SAP Ariba REST
    Create or Update Sourcing Event in SAP Ariba Creates or updates sourcing event in SAP Ariba
    Create Receipt in ERP Creates receipts in ERP
    Fetch Supplier Bids for Sourcing Event from SAP Ariba REST Fetches supplier bids for sourcing event from SAP Ariba REST
    Subflow
    Award Sourcing Event in SAP Ariba REST Awards sourcing events in SAP Ariba REST
    Create Receipt in SAP Ariba Creates receipts in SAP Ariba
    Creating or Updating of Sourcing Event in SAP Ariba Creates or updates sourcing event in SAP Ariba
    Fetch Supplier Bids for Sourcing Event for SAP Ariba Fetches supplier bids for sourcing event from SAP Ariba
    Fetch Supplier Bids for Sourcing Event Service Ariba Fetches supplier bids for sourcing event service

    Accounts Payable Operations Integration with SAP Ariba

    The Accounts Payable Operations Integration with SAP Ariba supports the following subflows:
    Table 3. Subflow details for Accounts Payable Operations Integration with SAP Ariba
    Flow Description
    Fetches invoices from SAP Ariba REST Fetches accounts payable invoices inSAP Ariba.
    Update invoice statuses as Rejected in SAP Ariba REST Updates invoice statuses as rejected in SAP Ariba
    Fetch invoices from SAP Ariba REST service Fetches invoices from SAP Ariba REST service