Invoice integration in Accounts Payable Operations enables bidirectional data exchange with third-party ERP systems and external applications for invoice ingestion, posting, and synchronization.

The integration framework consists of inbound invoice and outbound invoice interface tables. Invoice integration involves the transfer of invoice and invoice line data by running transform maps through various sources or external systems. For more information on integration, see Integration Hub.

For example, You’re receiving invoice data from various sources. The invoice data is transferred to inbound invoice and invoice lines if the required fields are set on the invoice. For more information on the required fields, see Inbound Invoice Fields and Inbound invoice line fields. The invoice status changes to Approved and the invoice data is transferred to outbound invoice tables. The outbound invoice displays the integration status as New. The ERP integrator fetches the outbound invoices with status as New, creates a record in the third party application and sets the integration status to In progress. After the outbound data is successfully processed by the third party application, the system auto updates the ERP number in the outbound invoice tables and sets the integration status to Processed. The ERP number is updated in the invoice table with payment status set to Pending Payment.The supplier verifies the invoice payment details, proceeds with the payment and the payment status is set to Paid. For more information on payment fields, see Inbound invoice payment fields.