Components installed with Workplace Visitor Management

Washington DC Employee Service Management

Release

washingtondc

ft:locale

en-US

ft:publication_title

Washington DC Employee Service Management

ft:clusterId

emplsm

bundleId

emplsm

workflow

Employee

Components installed with Workplace Visitor Management

Release version: Washingtondc

Updated February 1, 2024

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Summary of Components Installed with Workplace Visitor Management

The Workplace Visitor Management application installs several components essential for effective visitor management, including user roles, tables for data storage, and business rules. This application is designed to streamline visitor registration and management processes for organizations.

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Key Features

User Roles: Different roles are established to facilitate specific functionalities:
- Workplace Visitors Admin: Full access to all application features, including visitor logs and application configuration.
- Workplace Visitors Manager: Can create and manage visitor policies, registrations, and access the Visitor Reception Dashboard.
- Workplace Reception Staff: Responsible for managing visitor registrations, updating records, and printing visitor badges.
Data Tables: Key tables store vital information related to visitors, including:
- User Visitor: Links visitors to employees.
- Organization: Contains details about visitor organizations.
- Visit: Information on individual visits.
- Visitor: Records of all visitors, allowing for reuse of details.
- Visitor Registration: Information on all visitor registrations.
- Visit Log: Tracks the state changes during visits.
- Policy: Details about established visitor policies.
- Kiosk Configurations: Various tables manage kiosk page settings and authentication options for check-in and check-out flows.

Key Outcomes

By utilizing the components installed with the Workplace Visitor Management application, organizations can enhance their visitor management processes, improve visitor experience, ensure compliance with visitor policies, and maintain accurate records of visitor interactions. This results in better security and streamlined operations within workplace environments.

Several types of components are installed with the Workplace Visitor Management application, including tables, user roles, and business rules.

Note:

The Application Files table lists the components that are installed with this application. For instructions on how to access this table, see Find components installed with an application.

Demo data is available for this feature.

Roles installed with Workplace Visitor Management

Table 1. Roles installed with Workplace Visitor Management
Role title [name]	Description	Contains roles
Workplace visitors admin [sn_wsd_visitor.admin]	As an admin, you can: Has complete access to the application. Perform all actions of a Visitor manager. Access visitor logs. Configure application settings. View and manage the related record producers.	sn_wsd_visitor.manager catalog_editor catalog_admin
Workplace visitors manager [sn_wsd_visitor.manager]	As a manager, you can: Perform all actions of a Visitor staff. Create, review and assign visitor policies that a visitor must accept before visiting the location. View, manage, and update visitor registrations. View the Visitor Reception Dashboard. Register visitors.	sn_wsd_visitor.staff
Workplace reception staff [sn_wsd_visitor.staff]	As a reception staff, you can: View, manage, and update visitor registrations. View and update visitor records. Register visitors View the Visitor Reception Dashboard. Print badges for visitors.	sn_wsd_core.workplace_user

Tables installed with Workplace Visitor Management

Table 2. Tables installed with Workplace Visitor Management
Table	Description
User Visitor [sn_wsd_visitor_m2m_user_visitor]	Stores information about the link between a visitor and an employee. The employee must have specified this information while registering the visitor.
Organization [sn_wsd_visitor_organization]	Stores information about the visitor's organization, such as the organization's name and description.
Visit [sn_wsd_visitor_visit]	Stores information about the visit. Each visitor is linked to a visit. A visit can hold multiple visitors.
Visitor [sn_wsd_visitor_visitor]	Stores information about all the visitors who have visited. An employee can reuse the visitor details for future registrations.
Visitor Registration [sn_wsd_visitor_visitor_registration]	Stores information about all the visitor registrations created in the application.
Visit Log [sn_wsd_visitor_visit_log]	Stores information about the state changes that were logged during a visit.
Policy [sn_wsd_visitor_policy]	Stores information about all the visitor policies created in the application.
Location Policy [sn_wsd_visitor_m2m_location_policy]	Stores information about the visitor policies added to workplace locations.
Visitor Policy Confirmation [sn_wsd_visitor_visitor_policy_confirmation]	Stores informaton about all the confirmations received for a visitor policy.
Kiosk Page Configurations [sn_wsd_visitor_page_configuration]	Stores information about the pages created for Workplace Services Kiosk.
Kiosk Checkin Flow Configurations [sn_wsd_visitor_checkin_flow_configuration]	Stores information about the check-in flows created for Workplace Services Kiosk.
Kiosk Checkout Flow Configurations [sn_wsd_visitor_checkout_flow_configuration]	Stores information about the check-out flows created for Workplace Services Kiosk.
Kiosk Authentication Option [sn_wsd_visitor_authentication_option]	Stores information about the authentication options created for the Workplace Services Kiosk.
Visitor Authentication Option [sn_wsd_visitor_page_m2m_authentication_option]	Stores information about authentication options added to an authentication page configuration.
Kiosk Next Step [sn_wsd_visitor_next_step]	Store information about the next steps added to an end page configuration.