Approve or reject a conflict of interest disclosure request

  • Release version: Washingtondc
  • Updated February 1, 2024
  • 2 minutes to read

    • Approve or reject a conflict of interest disclosure request assigned to you or a legal user group of which you're a member.

    Before you begin

    Role required: sn_lg_ops.coi_fulfiller or sn_lg_ops.request_fulfiller

    About this task

    The multi-level approval flow for a conflict of interest disclosure request is automated through the COI Approval flow. The flow controls the request to advance to the next approval level when approved at one approval level. After the final-level approval, a conflict of interest disclosure record is created. The approval or rejection of the request and the end date specified in the request determines the state of the newly created disclosure record.

    For more information on approval flow, see Conflict of Interest – Approval flow.

    Note:
    If the approval is assigned to an approval group, any member from the group can approve or reject the request.

    Procedure

    1. Navigate to All > Legal Request > Legal Counsel Center.
    2. Click the list icon (List icon).
    3. In the Lists tab, under My Work, click Items Pending Approval.
    4. In the Items Pending Approval list, open a request by clicking the request number in the Approval for column.
    5. If it's an existing request that is updated by the requester, review and validate the changes from the Activities stream.
    6. In the Approvers tab, click Requested in the State column to open the approval form.
    7. Approve or reject the request.
      • To approve the conflict of interest disclosure request, click Approve.
      • To reject the conflict of interest disclosure request, click Reject.

    Result

    The approval status of the request is updated in the Approvers tab.

    The following table shows the results of approve and reject actions on the approval request.
    Table 1. Results of actions on the approval request
    Approve Reject
    • The state of the current approval level in the request updates to Approved.
    • If available, the request advances to the next approval level and is assigned to an approver or approver group set in the approval level. The state of the next approval is set as Requested.
    • If the current approval is the last in the approval flow, the approval moves to the Approved state. The legal request status changes to Closed.
    • For a new request, a corresponding conflict of interest disclosure record is created. For an existing request, the related conflict of interest disclosure record is updated.

      The state of the conflict of interest disclosure record is based on the following conditions:

      • If the end date of the record is empty or later than the approval date, the state is Active.
      • If the end date of the record is prior to the approval date, the state of the record is Inactive.
    • The state of the current approval level in the request updates to Rejected.
    • All the subsequent approval levels in the approval flow are skipped.
    • The legal request status updates to Closed.
    • The comments for rejection posted by the approver is added to the request.
    • For a new request, a corresponding conflict of interest disclosure record is created in the Rejected state.
    • For an existing request, the related conflict of interest disclosure record is updated without changing its existing state.