By tracking the availability of workspaces, workplace managers can plan and implement a phased return of employees to the workplace. For example, after the COVID-19 pandemic, your organization might want to allow a certain percentage (for example, 20%) of the total staff to return at a time at each office location, based on office configuration, local health recommendations, and other factors. Workplace managers can indicate workspace availability, leaving space for physical distancing. They can evaluate the situation periodically and make more workspaces available as conditions improve.

As a workplace manager, you can upload floor plans of your organization so employees can more easily view and select available spaces when they request workspace reservations.

Avoid large gatherings or long queues for locations at your workplace such as the cafeteria, gym, and entry and exit gates by defining arrival intervals and having employees schedule their arrivals.

Workplace managers can create shifts for employees and schedule them for specific times and days. They can use this data to start planning for the occupancy levels of your workplaces by allocating employees and available workspaces to specific shifts.

For example, workplace managers can create a morning shift schedule with work hours of 08:00 to 13:00. They can then assign available workspaces to this shift based on organizational guidelines. These assigned workspaces can then be reserved for employees operating from the office during this shift.

Shift owners can review and modify the details of the shifts that they own. They can also view workspace reservations and requests made for the shifts they own.

Using the information about available employees and workspaces, workplace managers can reserve areas and workspaces for employees. Workplace managers can also generate reservations for multiple employees at once. Both the employee and the workplace manager are notified of reservations through email.

Employees can request workspace reservations when they are ready to return to the office. Using interactive floor plans, they can choose to reserve workspaces for a specified date range, a single day, or a few hours. Depending on your organizational guidelines, reservation requests might require an approval for confirmation.

If the workplace profiles of all employees are set up, the application automatically assigns available workspaces for employees based on their date and time selection when they make a reservation.

For more advanced workplace reservation options, use Workplace Reservation Management in the Workplace Service Delivery suite. For more information, see Workplace Reservation Management.

Workplace managers can monitor maintenance activities that are scheduled in the workplace for each shift. They can also schedule planned or on-demand maintenance tasks, and generate reports to track the progress of these activities.

Using data visualizations, you can evaluate the availability of workspaces and occupancy levels of your office locations, and monitor the progress of workplace tasks on the workplace dashboard.