Tracing systems in Emergency Exposure Management

  • Release version: Washingtondc
  • Updated February 1, 2024
  • 3 minutes to read
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    Summary of Tracing Systems in Emergency Exposure Management

    A tracing system in Emergency Exposure Management allows organizations to identify potentially exposed employees using various data sources. By executing a diagnostic request, customers can retrieve information on individuals who interacted with an affected employee, enhancing workplace safety and response efforts.

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    Key Features

    • Contact Tracing Integration: Multiple tracing systems can be combined in a diagnostic request to widen the search for potential exposure.
    • Customizability: Users can configure existing tracing systems or set up new ones based on available data sources.
    • Active Tracing Systems: Several tracing systems are enabled by default, including those for co-location, Outlook meetings, workplace reservations, badge access, daily logs, visitor logs, and Wi-Fi access.
    • Child Tracing Systems: Some tracing systems contain child systems that further specify data sources, such as Mist Systems and Cisco DNA Spaces for Wi-Fi access.

    Key Outcomes

    By effectively utilizing tracing systems, ServiceNow customers can:

    • Quickly identify employees who may have been exposed to an affected individual.
    • Ensure compliance with safety protocols by activating and configuring tracing systems as needed.
    • Enhance response strategies by utilizing comprehensive data from multiple sources to track exposure risks.

    To activate specific tracing systems, customers may need to install additional applications from the Safe Workplace suite and Emergency Response Operations.

    A tracing system configured for a contact tracing data source enables you to identify potentially exposed employees by running a diagnostic request.

    The diagnostic request for an affected employee queries the contact tracing data to identify people who might have interacted with the affected employee. You can select multiple tracing systems in a diagnostic request to use multiple data sources to broaden the coverage used to find potential exposure.

    A tracing system can be a group of other tracing systems with a similar type of input data source. For example, say you have Wi-Fi access data integration with multiple systems such as Cisco DNA Spaces and Mist Systems. You could have a tracing system called Wi-Fi access log and make it the parent tracing system of other tracing systems using the Wi-Fi input data sources.

    You can customize the tracing systems for data sources available in Emergency Exposure Management or set up a new tracing system. For more information, see Set up a tracing system for an exposure data source.

    For some tracing systems to be available in Emergency Exposure Management, you must install other Safe Workplace suite and Emergency Response Operations applications.

    Tracing systems installed with Emergency Exposure Management

    These tracing systems are active by default.
    Table 1. Tracing systems and queries
    Tracing system Query
    Location Employees co-located with the affected employee, for example, on the same floor or building.
    Outlook meetings

    Microsoft Office 365

    		 Employees who accepted the same meetings as the affected employee during the specified time period.

    Tracing system installed with Workplace Core

    This tracing system is not active by default. To use this tracing system for identifying potentially exposed employees, activate it and also configure the corresponding data source in Workplace Core.

    For more information, see Install Workplace Safety Management.
    Table 2. Tracing systems and queries
    Tracing system Query
    Workplace reservations Employees who had reservations for the same shifts as the affected employee during the specified time period.

    Tracing systems installed with Contact Tracing

    These tracing systems are not active by default. To use these tracing systems for identifying potentially exposed employees, activate them and also configure the corresponding data sources in Contact Tracing.

    For more information, see Setting up Contact Tracing.
    Table 3. Tracing systems and queries
    Tracing system Query
    Badge reader Queries the Badge Access Register [sn_imt_tracing_badge_access_register] table to fetch employees who swiped their badge on the same badge reader devices as the affected employee during the specified time period.
    Employee daily log Queries the Daily Contact Logs [sn_imt_tracing_daily_contact_log] table to fetch employees with whom the affected employee interacted during the specified time period.
    Visitor log Queries the Visitor Request For Entry [sn_imt_monitoring_visitor_request_for_entry] table to fetch visitors who interacted with the affected employee during the specified time period. Visitors who visited the workplace on invitation from the affected employee and have been screened through and let in are queried.

    Ensure that you have installed Employee Health Screening to use this tracing system.
    Wi-Fi access log Queries the Wi-Fi Access Register [sn_imt_tracing_wifi_access_register] table to fetch employees who used the same Wi-Fi access points as the affected employee during the specified dates.
    Wi-Fi access log data used to identify potentially impacted employees depends on Wi-Fi location preferences and available integrations. The tracing system has the following child tracing systems based on the data source:
    • Mist Systems
    • Cisco DNA Spaces

    For more information, see Retrieving Wi-Fi access log data.

    Note:
    The period for which you can get the data via a real-time API depends on the data retention policy of your Wi-Fi service provider.
    Handheld/Wearables Queries the Wearable Access Register [sn_imt_tracing_wearable_access_register] table to fetch employees equipped with handheld or wearable devices who were in the close proximity with the affected employee during the specified time period.

    The Handheld/Wearables tracing system has the Zebra MotionWorks Proximity tracing system added as a child tracing system.
    Kinexon SafeZone Uses an integration with the KINEXON SafeZone API to identify potentially exposed users with KINEXON wearable devices who were in close proximity with the affected KINEXON user during the specified dates.

    For more information, see Configure KINEXON integration.

    Tracing system installed with Field Service Management

    This tracing system is not active by default. To use this tracing system for identifying potentially exposed employees, activate it and also configure the corresponding data source in Field Service Management.

    For more information, see Emergency Exposure Management for field service agents.
    Table 4. Tracing systems and queries
    Tracing system Query
    Field service Customers attended by an affected field agent during the specified time period. Also queries other field agents who interacted with the affected agent or visited the same customer as the affected agent during the specified time period.