IT Service Management AI agent collection Create standard change template proposal

  • Release version: Yokohama
  • Updated October 10, 2025
  • 2 minutes to read
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    Summary of IT Service Management AI Agent Collection: Create Standard Change Template Proposal

    The Create Standard Change Template Proposal agentic workflow allows users to efficiently generate a change template proposal record from the Now Assist panel. By analyzing similar change requests, it enables users to select a preferred request for template creation, which is then sent for approval to the change management team.

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    Key Features

    • Manual Invocation: The workflow is initiated manually and does not have an automatic trigger.
    • Access Control: Available to users with the changemanager and itil roles.
    • AI Agent Integration: The workflow utilizes an AI agent to identify and list similar change requests for user selection.
    • Modification Capability: Users can duplicate and adjust settings for the workflow as needed.

    Key Outcomes

    By utilizing this workflow, ServiceNow customers can streamline the creation of recurring change requests, enhancing efficiency and accuracy in the change management process. The generated proposals are reviewed and approved, ensuring compliance and organization within change operations.

    Use the Create standard change template proposal agentic workflow to help users quickly create a change template proposal record based on similar change requests.

    Create standard change template proposal overview

    The Create standard change template proposal agentic workflow lets users quickly create a change template proposal record from the Now Assist panel. The workflow analyzes similar change requests and lists them to the user. The user can select the preferred change request and the content for template generation, and the workflow then creates a proposal record with the specified values.

    Using this agentic workflow, you can quickly propose a change template for a change request that you frequently create. This template is later sent for approval to the change management team, which reviews the request and approves the template as part of the approval process.

    To modify the Create standard change template proposal agentic workflow, duplicate it, and adjust the settings according to your requirements. The Create standard change template proposal agentic workflow doesn’t have a trigger and is invoked manually.

    Note:
    The workflow can be accessed by the change_manager and itil role.
    To access the agentic workflow:
    1. Navigate to All > AI Agent Studio > Create and manage.
    2. Select Create standard change template proposal.
    Important:
    In the Edit trigger form, make sure that the Active button is turned on to enable the AI agent to trigger autonomously.

    AI agent used in the Create standard change template proposal agentic workflow

    You can access the Standard change template proposal AI agent in the Define key requirements screen by scrolling to the Add AI agents that can perform these steps section. When a change is provided, this agent finds similar changes and lists them. The user can then select the preferred change request and the content for template generation, and the agent then creates a proposal record with the specified content.

    Important:
    In the Define availability screen for the AI agent, make sure that the Status field is enabled to activate the AI agent.

    Use the Create standard change template proposal agentic workflow

    1. Review the information in the Define key requirements screen and make the necessary updates, and then select Save and Continue.
    2. In the Select display screen, turn on the Display option to add the icon for the Now Assist panel in the menu bar.
    3. Select Save and test.

      The agent executes the request for the workflow.

      Figure 1. Example of the Create standard change template proposal agentic workflow output in ServiceNow®AI Agent Studio
      Create standard change template proposal agentic workflow output in ServiceNowAI Agent Studio
    4. Access and use the Create standard change template proposal agentic workflow from the Now Assist panel.
      You can query in the Now Assist panel with the change request number. For the query instructions, read the steps specified in the List of steps field of the corresponding AI agent (Standard change template proposal AI).
      Figure 2. Example of the Create standard change template proposal agentic workflow output in the Now Assist panel
      Create standard change template proposal agentic workflow output in the Now Assist panel