Personalize Prioritization List view in Portfolio Planning Workspace

  • Release version: Xanadu
  • Updated August 1, 2024
  • 2 minutes to read

    • Personalize the List view in the Prioritization page in the workspace so that you can view the information that is most relevant to you and your stakeholders.

    Before you begin

    Create a portfolio plan

    Role required: sn_align_core.apw_user

    About this task

    This task provides guidance on different options to personalize the List view of the Prioritization page.

    Personalization preferences are saved as the portfolio plan's settings in Portfolio Planning. So, these settings are applied to all the users or user groups that the portfolio plan is shared with.

    Procedure

    1. Navigate to Workspaces > Portfolio Planning Workspace > Portfolio Planning.
    2. From the list of portfolio plans, select one and then select Planning.
    3. Use the Personalize side panel to update the display of rows and columns on the page.
      1. Select the Personalize icon (Personalize icon.).
      2. From the Columns section, select the columns that you want to see or hide the data of.

        You can reorder the columns here to change their display order on the backlog.

        If you want additional columns to be available in this page, your admin can configure them. See Configuring additional columns for Prioritization page in Portfolio Planning.

      3. From the Rows section, choose how the rows are displayed, using the Shade alternate rows toggle.
    4. Group your items by one or multiple columns that are on display in the Prioritization page.

      You can group the planning items by an attribute of the type choice or reference. Some examples to group by are Planning state, Planning item type, Owner, and Primary goal.

      Use one of the following ways to group the planning items. Repeat the action to group the list by multiple attributes.

      ChoiceAction
      Drag and drop

      Drag and drop a column name to the Grouped by bar above the list.

      In the sample list here, the Planning item type column is dropped into the Grouped by bar.

      Animation showing grouping the backlog list by planning item type.
      Use Column actions Select the Column actions icon (Column actions.) and select Group by <attribute>.

      Prioritization page grouping option from column actions.
    5. Sort the planning items by any column, by clicking the column name.
      For example, you can sort the items by Approved start date.
    6. Filter the planning items by an attribute.
      1. For the column that you want to filter, select the Column actions icon (Column actions.).
      2. Select Filter.
      3. Select or type the filter that you want to apply.

        For example, you can have the list to show only New items, by filtering the Planning state column. Other examples to filter by are the item's planning state, primary goal, or priority.

      Note:

      You can filter only on those attributes that are of the type choice, string, or reference.

    7. Pin columns to the left or right of the list.
      1. For the column that you want to pin, select the Column actions icon (Column actions.).
      2. From the Pin column section, select Pin to left or Pin to right.
        The default selection is Unpin.
    8. Adjust the width of the columns as per choice or set the width to autofit.
      Hold and drag the column border to adjust its width. You can set the column width to autofit using the Autofit this column or Autofit all columns options from the Column actions (Column actions.).
    9. Reset columns to default settings by selecting Reset columns from the Personalize menu (Personalize icon.).

      Selecting this option reverts the column personalization, grouping, and sorting to default settings.

      Personalization settings that you've made so far on the Prioritization page would be cleared. Any personalization that you make after this point is set as the new preference for the portfolio.

    10. Apply quick filters for Prioritization and Roadmap data in Portfolio Planning