Integrating Audit Management with Time Card management

  • Release version: Xanadu
  • Updated August 1, 2024
  • 2 minutes to read
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    Summary of Integrating Audit Management with Time Card Management

    Audit users and managers can effectively utilize the Time Card Management feature to log and capture hours related to engagements and associated tasks. This integration enables users to submit and track their hours efficiently, ensuring accurate reporting and resource management.

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    Key Features

    • Time card users can record and submit their hours using time cards and time sheets, which are routed for approval based on the Non-project time approver field in the user time sheet policy.
    • Managers with the time card approver role can log time and submit time sheets for their resources.
    • Integrated reporting capabilities for engagement audits, tasks, issues, and milestones.
    • Requires activation of the Project Portfolio Management and GRC: Advanced Audit plugins, along with enabling advanced planning for engagements.

    Key Outcomes

    By integrating Audit Management with Time Card Management, users can expect:

    • Streamlined time tracking and approval processes.
    • Accurate roll-up of actual resources and expenses on engagements after time card approval and expense processing.
    • Enhanced reporting capabilities through the creation of time cards post-project creation for improved expense and resource accuracy.

    For additional guidance, users can refer to the roles required for approval and the processes for creating and submitting time cards.

    Audit users and audit managers can now use the Time Card Management feature to log and capture hours for engagements and other tasks on an engagement.

    The Time Card management feature enables users to submit and track their time for the assigned tasks. With the Time Card Management feature:
    • The time card users can record the time worked on a task using time cards and time sheets. They can then submit their time cards and time sheets for approval.
    • Time cards and time sheets are routed for approval based on the Non-project time approver field in the user time sheet policy. Managers with the time card approver role can also log time and submit the time sheet of their resources.
    When you integrate Audit Management with Time Card management, you can report a time card for:
    • an engagement
    • audit tasks
    • issues
    • milestones
    To use the Time Card management feature integration with GRC Advanced Audit, you must activate the following plugins:
    • Project Portfolio Management
    • GRC: Advanced Audit
    Note:
    You must enable advanced planning for the engagement.
    When an audit user logs time using time cards, the time cards are sent for approval based on the approvers defined in the time sheets policy. To learn more about time sheets policy, see Time sheet policy
    Note:
    If there's no approver identified or None is selected in the Non-project time approver field on the time sheet policy assigned to the user, then the users in the Time card approver field are able to approve the time cards associated to that engagement. If User Manager or Auto is selected in the Non-project time approver field, then the approvers are not overridden and remain as is. For details on the roles required to approve time cards, see Roles required for Advanced planning capability and Project Portfolio Management integration

    To create a time card, see Create a time card.

    A user can submit the time cards through the time sheet portal directly without coming to the engagement. To submit a time card, see Submit a time card. To submit a time card from the time sheet portal, see Submit time card from the time sheet portal

    Time cards and rollup of expenses and resources

    In the version 12.0.1, release of Audit Management, when an engagement has a project associated with it, after a time card is approved and expense lines are processed, both the Actual resources and the Actual expenses values roll up on the engagement. Although you can create a time card and log hours before you create a project for an engagement, it is recommended to create a time card after a project is created. This task ensures accurate reporting of the expenses and resources. The Time Cards related list appears on an engagement only after a project is created.