Resource Allocation form

  • Release version: Washingtondc
  • Updated February 1, 2024
  • 2 minutes to read
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    Summary of Resource Allocation form

    The Resource Allocation form is used within ServiceNow's Strategic Portfolio Management to manage resource allocations effectively. It allows users to set start and end dates, allocate resources, and calculate planned and confirmed costs associated with those resources.

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    Key Features

    • Start and End Dates: Set the time frame for resource allocation, ensuring they align with the resource plan dates.
    • Resource Selection: Choose resources based on groups, roles, or specific users, filtered from the resource plan.
    • Confirmed/Allocated Hours: Define the hours allocated to the resource, which are reflected in the resource plan.
    • Cost Calculations: Calculate planned and confirmed costs based on hours and hourly rates derived from various sources, including resource rates, rate models, or labor rate cards.
    • Multicurrency Support: View costs in different currencies when the appropriate plugins are activated.

    Key Outcomes

    By utilizing the Resource Allocation form, customers can effectively manage their resource assignments, gain insights into resource costs, and ensure alignment with strategic resource planning. This tool enhances visibility into resource utilization, supporting better decision-making and resource management practices within projects.

    Use the Resource Allocation form to resource allocations.

    Table 1. Resource Allocation form
    Field Description
    Start date

    Start date for the resource allocation. The start and end dates must fall within the dates of the resource plan.
    End date

    End date for the resource allocation.
    Resource

    Resource to be allocated. The lookup results are filtered by the group, role, or user selected on the resource plan.
    Confirmed/Allocated hours

    Number of hours that the system confirms or allocates to the resource when the resource plan is confirmed or allocated. Confirmed and allocated hours roll up to the Confirmed/Allocated hours field on the resource plan.
    FTE

    Number of units for the full-time equivalent selection.

    This option appears if you selected FTE for the Request type field on the resource plan.
    Person Days

    Number of units for the person days selection.

    This option appears if you selected Person Days for the Request type field on the resource plan.
    Planned cost

    Planned cost of the resource.

    Planned Cost = Planned hours * hourly rateThe hourly rate is derived from one of the following sources:
    • Resource rate from the resource plan, if the Rate override option is selected.
    • Rate model, if it is populated on the project or demand to which the resource plan is associated.
    • Labor rate card, if rate model is not available.
    • System property com.snc.time_card.default_rate if all the other conditions fail.

    Planned costs roll up to the Planned cost field on the resource plan.

    The field is not visible on the form by default. Configure the form to add this field if it is not visible.
    Confirmed/Allocated cost

    Cost of the resource.

    Confirmed/Allocated Cost = Confirmed/Allocated hours * hourly rate

    The hourly rate is derived from one of the following sources:
    • Resource rate from the resource plan, if the Rate override option is selected.
    • Rate model, if it is populated on the project or demand to which the resource plan is associated.
    • Labor rate card, if rate model is not available.
    • System property com.snc.time_card.default_rate if all the other conditions fail.

    Confirmed and allocated costs roll up to the Confirmed/Allocated cost field on the resource plan.

    The field is not visible on the form by default. Configure the form to add this field if it is not visible.
    Confirmed/Allocated cost in demand currency Confirmed/Allocated cost of a demand task in demand currency when the PPM Standard Multicurrency (com.snc.ppm_multicurrency) plugin is activated and Demand Currency view is enabled.
    Confirmed/Allocated cost in project currency Confirmed/Allocated cost of a project task in project currency when the PPM Standard Multicurrency (com.snc.ppm_multicurrency) plugin is activated and Project Currency view is enabled.