CI rate card costs

  • Release version: Washingtondc
  • Updated February 1, 2024
  • 2 minutes to read

    • CI rate card costs generate expense lines for configuration items on the associated rate card

    Costs associated with rate cards are stored in the Rate Card Cost (fm_ci_rate_card_cost) table. Each cost is applied to every configuration item associated with the rate card when the costs are processed.

    Expense Line is active by default.

    Add a CI rate card cost

    You can add a rate card cost to the CI rate card.

    Before you begin

    Role required: financial_mgmt_admin

    Procedure

    1. Navigate to All > Cost > Costs > CI Rate Cards.
    2. Select a rate card.
    3. In the Rate Card Costs related list, click New.
    4. Enter a Start date.
    5. Fill in the fields, as appropriate.
      Field Description
      Number

      [Read-only] The rate card cost identification number. Automatically assigned.
      Rate card

      The identification number of the rate card to which this rate card cost is associated.
      Name

      The rate card cost name.
      Active

      Check box that indicates whether to enable cost processing for this cost.
      Short description A brief description of the rate card cost. The description is used to identify the processed cost on an expense line record.
      Start date

      The date the cost should start being processed.
      End date

      The date the cost should stop being processed.
      Interval

      The frequency at which the rate card cost recurs.
      Recurring

      Check box that indicates whether the cost is a repeating cost. Also sets generated expense lines to show as recurring. If this check box is cleared, no further expenses are generated automatically.
      Sales tax

      Check box that indicates whether to apply sales tax to the cost.
      Tax rate

      The tax rate to apply to the cost.
      Order Used by task rate cards.
      Last processed

      [Read-only] The date and time this cost was last processed.
      Next process

      The next date on which new expenses will be processed based on the Process FM Costs scheduled job.
      Base cost

      The amount that must be paid before taxes.
      Tax cost

      Total cost of the tax.
      Total cost

      Total rate card cost, including taxes.
      Description

      Detailed description of the rate card cost.

    Remove a rate card cost

    You can remove a rate card cost on the CI Rate Card form.

    Before you begin

    Role required: financial_mgmt_admin

    Procedure

    1. Navigate to All > Cost > Costs > CI Rate Cards.
    2. Select a rate card.
    3. In the Rate Card Costs related list, click a Number.
    4. Click Delete.

    Disable a rate card cost

    To prevent a cost from processing, clear the Active option. Use the option to make a rate card cost permanently inactive or to temporarily skip a cost from processing.

    Before you begin

    Role required: financial_mgmt_admin

    Procedure

    1. Navigate to All > Cost > Costs > CI Rate Cards.
    2. Select a rate card.
    3. In the Rate Card Costs related list, click a Number.
    4. Clear the Active check box.

    Modify a rate card cost

    Configuration item costs often change over time as facilities or vendor rates change.

    Before you begin

    Role required: financial_mgmt_admin

    About this task

    Expense lines are the snapshot of a given interval's costs, so changing the cost does not affect already generated expense lines. When costs change, either modify the cost amount or disable the current cost and create a new cost to represent the cost going forward. The changes are processed in the next generated expense line. To keep historical records of costs, create new costs rather than modifying existing ones and set the end date of the disabled cost to show that the cost agreement expired.

    Procedure

    1. Navigate to All > Cost > Costs > CI Rate Cards.
    2. Select a rate card.
    3. Click a rate card cost Number.
    4. Modify the fields, as necessary.