Publish a grant program opportunity to the Grants Management Portal in Grants Management

  • Release version: Australia
  • Updated March 12, 2026
  • 2 minutes to read

    • Define announcement removal and proposal close dates and publish the program announcement to the Grants Management Portal.

    Before you begin

    Role required: grant program admin, director, manager

    About this task

    Procedure

    1. Preview the published announcement, verifying that all of the details are correct, then select Mark Complete.
    2. Preview the proposal content as it will be viewed by applicants on the portal, then select Mark Complete.
    3. Submit a request to the internal program team or the grant program director to review and approve the grant proposal and choose Mark Complete to move to the next activity.
      Based on the configured approval groups and roles in the Internal Program Team activity during program set-up, the approval request is assigned to the designated approver.
    4. Select one of the following actions to complete the review:
      • Request Approval- Submit a request to the designated internal program team approver or the grant program director to review and approve the grant proposal. You can publish the grant program only after it is approved by the internal program team or the grant program director.
      • Skip approval- Move to the next activity without requesting an approval from the internal program team approver or the grant program director.

      For more information on how to approve a pending grants program as a designated approver, see Approve publishing of a grant opportunity.

      After the approval is complete, you can either publish the grant program immediately, or schedule the date that you want the program to be displayed live.

    5. Select one of the following options.
      Publication OptionDescription
      Publish Now Set the grant program to publish immediately.
      Schedule Publication Set the date that you want the program to be displayed live.
      Note:
      The two-digit year format (yy) isn't supported. Use the dd/mm/yyyy format.
    6. Configure the following details:
      Announcement removal date The date on which the grant or the catalog item is removed from the announcement page.
      Proposal close date The date when the proposal is closed.
    7. Select Publish to create the grant catalog item and publish the grant to the Grants Management Portal either immediately, or on the scheduled date.
    8. Select one of the following actions to complete the review:
      • Request Approval- Submit a request to the internal program team or the grant program director to review and approve the grant proposal. You can publish the grant program only after it is approved by the internal program team or the grant program director.
      • Skip approval- Move to the next activity without requesting an approval from the internal program team or the grant program director.
    9. Either publish the grant program immediately, or schedule the date that you want the program to be displayed live.
      Configure the following details:
      • Announcement removal date- The date on which the grant or the catalog item is removed from the announcement page.
      • Proposal close date- The date when the proposal is closed.
    10. Choose Publish to create the grant catalog item and publish the grant to the Grants Management portal.

    Result

    Your grant program has been published (or scheduled to be published) and ready to begin the application process.

    What to do next

    Once the grant program is published, applicants can begin submitting proposals for the program through the Grants Management Portal. For more information on how to view and manage all the grant proposals submitted for your grant program, see .