Enter actual spends for an investment

  • Release version: Yokohama
  • Updated January 30, 2025
  • 1 minute to read

    • Enter actual spends for your investments to track fund utilization.

    Before you begin

    Role required: sn_invst_pln_v2.investment_user

    About this task

    You can use funds in your investments to execute business activities or allocate funds to other investments to meet business goals. You can record the amount spent as actual spends ("actuals") in the respective investment. Tracking actuals enables you to do the following:
    • Track where and how you spent your funds.
    • Add up to the parent investment actuals.

    Actual cost incurred for projects or demands will be summed up and displayed in the Investment Funding grid automatically if there is a single funded source. If there are multiple sources, you need to perform the following steps to enter the actuals manually.

    Note:
    • (For customers upgraded from legacy Investment Funding plugin to the ServiceNow Store application) If you have entered actuals manually prior to upgrade, then the same does not match with the actuals posted in the project post-upgrade.
    • If the Budget field on the cost plan breakdown of a project or demand has been edited post funding, the CapEx and OpEx budgets do not match the amount funded from the Investment Funding flow.

    Procedure

    1. Navigate to All > Investment Funding > My Funds.
    2. Open an investment for which you want to enter actuals.

      If you want to open a different investment, access the drop-down menu next to the name of the currently displayed investment. Either search for another investment by entering its name in the Search My Investments field or choose it from the five most recently visited investments.

    3. Click the View/Request Funds tab.
    4. Select a working period and click Apply.
    5. In the Request Funds list, specify the actual amount spent under the Actual CapEx and Actual OpEx columns for your investments.
      Note:
      If you do not see the Actual CapEx and Actual OpEx columns in the list, click the configuration icon (Configuration) and select them.

    Result

    • The entered amount is updated as actual funds spent through the investment.
    • The amount rolls-up to its parent investment, which in turn rolls-up until the top-level investment.