Strategic Spend Tracking for PPM dashboard

  • Release version: Yokohama
  • Updated January 30, 2025
  • 3 minutes to read
    • Summarize
    Summarized using AI
    This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete.

    Summary of Strategic Spend Tracking for PPM dashboard

    The Strategic Spend Tracking for PPM dashboard enables business planners to visualize and analyze the financial performance of projects aligned with organizational goals and strategies. It provides insights into planned costs, actual costs, and benefits over time, helping organizations track how expenditures and returns relate to their strategic objectives.

    Show full answer Show less

    Available from version 1.1.0 in the Next experience UI Framework, the dashboard can be accessed via All > Strategic Spend Tracking for PPM > Analytics. Users can explore total expenses, drill down into cost contributors, and identify spending by departments and business units.

    Key Features

    • Role-based access: Designed primarily for business planners requiring visibility into project and demand alignment with strategies and goals.
    • Indicators for Strategies and Goals: Includes counts of aligned and unaligned projects, planned costs, total benefits, and actual costs, enabling comparison between aligned and unaligned entities.
    • Breakdowns: Data can be segmented by Strategy, Goal, Project, Cost, Benefit, and Actuals for detailed analysis.
    • Data Visualizations:
      • For Strategies: Bar charts display planned and actual project costs and benefits over fiscal periods; pie charts show project distribution, planned cost, and planned benefit distribution by strategy.
      • For Goals: Similar bar and pie charts provide corresponding views for goals.

    Key Outcomes

    By using this dashboard, ServiceNow customers can:

    • Gain accurate and comprehensive insights into the financial alignment of projects with organizational strategies and goals.
    • Identify spending patterns and cost drivers across departments and business units to inform budgeting and resource allocation.
    • Track and compare planned versus actual costs and benefits to improve financial planning and strategic decision-making.

    The Strategic Spend Tracking for PPM dashboard provides comprehensive visualization to the business planners to help them understand how the planned costs, actual costs, and benefits for projects aligned to the organization's goals and strategies trend over time. It helps you to accurately understand the financial performance of your organization.

    Note:
    Starting with version 1.1.0, the Strategic Spend Tracking for PPM dashboard is available in the Next experience UI Framework which can be accessed by navigating to All > Strategic Spend Tracking for PPM > Analytics.

    You can analyze the total expenses, and drill down to what is contributing to the cost, and which departments and business units are spending.

    Figure 1. Strategy Overview tab
    The Strategy Overview tab
    Figure 2. Strategy Detail tab
    The Strategy Detail tab
    Figure 3. Goal Overview tab
    The Goal Overview tab
    Figure 4. Goal Detail tab
    The Goal Detail tab

    End user and roles

    End user and goal Required role
    Business Planner: Needs visibility into strategies and goals for projects and demands in the organization. business_planner

    Indicators

    The dashboard contains the following indicators for strategies:
    Projects
    Comparison of aligned and unaligned projects for strategies.
    Aligned Projects
    Count of the projects aligned to strategies.
    Unaligned Projects
    Count of the projects not aligned to strategies.
    Planned Cost
    Comparison of aligned and unaligned planned cost for strategies.
    Planned Cost - Aligned Projects
    Total planned cost for all projects aligned to strategies.
    Planned Cost - Unaligned Projects
    Total planned cost for all projects not aligned to strategies.
    Total Benefit
    Comparison of aligned and unaligned benefit amount for strategies.
    Total Benefit - Aligned Projects
    Total benefit amount for all projects aligned to strategies.
    Total Benefit - Unaligned Projects
    Total benefit amount for all projects not aligned to strategies.
    Actuals
    Comparison of aligned and unaligned actual cost for strategies.
    Actuals - Aligned Projects
    Total actual cost for all projects aligned to strategies.
    Actuals - Unaligned Projects
    Total actual cost for all projects not aligned to strategies.
    The dashboard contains the following indicators for goals:
    Projects
    Comparison of aligned and unaligned projects for goals.
    Aligned Projects
    Count of the projects aligned to goals.
    Unaligned Projects
    Count of the projects not aligned to goals.
    Planned Cost
    Comparison of aligned and unaligned planned cost for goals.
    Planned Cost - Aligned Projects
    Total planned cost for all projects aligned to goals.
    Planned Cost - Unaligned Projects
    Total planned cost for all projects not aligned to goals.
    Total Benefit
    Comparison of aligned and unaligned benefit amount for goals.
    Total Benefit - Aligned Projects
    Total benefit amount for all projects aligned to goals.
    Total Benefit - Unaligned Projects
    Total benefit amount for all projects not aligned to goals.
    Actuals
    Comparison of aligned and unaligned actual cost for goals.
    Actuals - Aligned Projects
    Total actual cost for all projects aligned to goals.
    Actuals - Unaligned Projects
    Total actual cost for all projects not aligned to goals.

    Breakdowns

    The dashboard includes the following breakdowns:
    • Strategy
    • Goal
    • Project Cost
    • Project Benefit
    • Actuals

    Data visualizations

    The dashboard includes the following visualizations for strategies:
    Title Type Description
    Project Cost Bar chart Bar chart Comparison of total planned and actual costs for all projects grouped by fiscal period for strategies.
    Project Benefit Bar chart Bar chart Comparison of total planned and actual benefits for all projects grouped by fiscal period for strategies.
    Project Distribution Pie chartPie chart Breakdown of the distribution of projects by strategy.
    Planned Cost Distribution Pie chartPie chart Breakdown of the distribution of planned cost of projects by strategy.
    Planned Benefit Distribution Pie chartPie chart Breakdown of the distribution of planned benefit of projects by strategy.
    The dashboard includes the following visualizations for goals:
    Title Type Description
    Project Cost Bar chart Bar chart Comparison of total planned and actual costs for all projects grouped by fiscal period for goals.
    Project Benefit Bar chart Bar chart Comparison of total planned and actual benefits for all projects grouped by fiscal period for goals.
    Project Distribution Pie chartPie chart Breakdown of the distribution of projects by goals.
    Planned Cost Distribution Pie chartPie chart Breakdown of the distribution of planned cost of projects by goals.
    Planned Benefit Distribution Pie chartPie chart Breakdown of the distribution of planned benefit of projects by goals.