Roles installed with Privacy Management
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Summary of Roles Installed with Privacy Management
The GRC: Privacy Management application includes specific roles designed to facilitate effective privacy compliance management across an organization. Each role has distinct responsibilities to ensure privacy regulations are met and maintained.
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Key Features
- Privacy Analyst: Manages the privacy compliance for their processing activities, including conducting privacy impact assessments and monitoring control effectiveness.
- Privacy Manager: Oversees the organization’s overall privacy compliance, develops policies, and reports compliance status to management.
- Privacy Admin: Configures privacy management solutions and automates privacy assessment processes.
- Privacy Assessment Responder: Engages in privacy assessments and can submit privacy requests.
- Privacy Business User: Edits assigned processing activities and responds to assessments.
- Privacy Developer: Creates custom scripts related to privacy management.
- Privacy Employee User: Allows employees to request privacy assessments and report violations via the Employee Center.
- Lite Operator Roles: Provide limited access for responding to assessments and managing processing activities within the GRC: Privacy Lite User application.
Key Outcomes
By utilizing these roles effectively, ServiceNow customers can ensure compliance with privacy regulations, streamline privacy management processes, and foster a culture of accountability and awareness regarding data privacy within their organizations. Each role contributes to a structured approach to managing privacy risks and maintaining compliance, ultimately enhancing the organization’s overall privacy posture.
The GRC: Privacy Management application installs the roles for the privacy analyst, the privacy manager, and the privacy administrator to perform their respective tasks.
| Role title [name] | Description | Contains roles |
|---|---|---|
| Privacy Analyst [sn_privacy.analyst] |
Privacy analysts are responsible for managing the privacy compliance posture
of the processing activities owned by them. They perform the following tasks:
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| Privacy Manager [sn_privacy.manager] |
Privacy managers are responsible for managing the overall organization level
privacy compliance posture. They perform the following tasks:
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| Privacy Admin [sn_privacy.admin] |
Privacy administrators administer the privacy policy and compliance
management. Users assigned this role are responsible for configuring privacy
management solutions as per the privacy team's requirements. They perform the
following tasks:
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| Privacy assessment responder [sn_privacy.assessment_responder] |
Privacy assessment responders can respond to the privacy assessments as key stakeholders. They can also raise privacy requests from the portal. |
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| Privacy business user [sn_privacy.business_user] |
Privacy business users can edit the assigned processing activities in the Discover state, and also respond to the assessments. |
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| Privacy developer [sn_privacy.developer] |
Privacy developers can write custom scripts | sn_privacy.admin |
| If the Privacy Employee User application is installed, then the following roles are available. | ||
| Privacy employee user [sn_privacy_emp.privacy_employee] |
Enables your employees to perform the following operations from the Employee Center:
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| If the GRC: Privacy Lite User application is installed, then the following roles are considered as lite operators. | ||
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Users with the lite operator role can do the following:
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