Privacy Case overview page

  • Release version: Washingtondc
  • Updated February 1, 2024
  • 2 minutes to read
    • Summarize
    Summarized using AI
    This content was generated using new OpenAI-powered functionality. Results are provided on an as is basis and are not guaranteed to be accurate or complete.

    Summary of Privacy Case Overview Page

    The Privacy Case Overview Page in the Privacy Case Management application provides a comprehensive view of privacy cases, including details such as descriptions, states, schedules, milestones, tasks, and attachments. This page is essential for tracking and managing privacy-related incidents effectively.

    Show full answer Show less

    Key Features

    • Description Section: Includes detailed information for each privacy case, allowing you to document the purpose, actions, timelines, regulations, and related evidence necessary for understanding the case context.
    • State Section: Displays the workflow states of a privacy case, such as New, Triage, Investigate, Resolve, Post-case review, and Close. Administrators can configure these states as needed.
    • Case Schedules and Milestones Section: Outlines key events throughout the case lifecycle, including creation, discovery, occurrence, closure, milestones, and breach analysis dates. Users can filter events based on specific timelines.
    • Case Tasks Overview Section: Provides insights into total tasks, overdue tasks, and those due within seven days, categorized by state and type.
    • Tracking Section: Displays the number of open and overdue issues, as well as those due in the next seven days.
    • Attachments Section: Allows users to upload and manage files related to the case, ensuring all relevant documents are accessible.

    Key Outcomes

    By utilizing the Privacy Case Overview Page, ServiceNow customers can efficiently manage privacy cases, track progress through various states and milestones, and ensure compliance with relevant regulations. This organized approach facilitates timely resolutions and enhances overall case management effectiveness.

    The Privacy case overview page shows details, such as description, state, schedule and milestones, case tasks, and issues related to the case in the Privacy Case Management application.

    The Privacy Case Management overview related list includes the following sections:
    • Description
    • State
    • Case schedules and milestones
    • Case tasks overview
    • Tracking
    • Attachments

    Description section

    The Description section includes the detailed information that you can fill in when you’re creating a privacy case. For example, you can add the purpose, action being taken, time line, applicable rules and regulations, and any relevant evidence or documents. By using this section, you can understand the context of the case and take the necessary steps to resolve it.

    State section

    The State section includes the workflow states of a privacy case. For example in this section, you see various stages of the privacy case, such as New, Triage, Investigate, Resolve, Post case review, and Close. These states determine the status of the case. A privacy case administrator can configure these states in the Privacy Case Management application. For more information, see Define the workflow states for a privacy case.

    Case schedules and milestones section

    The Case schedules and milestones section includes the details on all the milestones or events during the case life cycle in a time-line range. In this section, you can see an outline of the key events, such as the date when the case was reported, occurred, discovered, or closed. You can also filter the events to view the following options on the time-line range after you select the Show events option:
    Case creation date
    Date when the case was created.
    Date of discovery
    Date when the case was discovered.
    Date of occurrence
    Date when the case occurred.
    Milestone
    Dates related to the investigation remediation milestones.
    Breach
    Dates related to the breach analysis.
    Today
    Current date on the time line.
    Case closure
    Date when the case was closed or met the case closure service level agreement (SLA).
    Case duration
    Date when the case was created to the last milestone date.
    The following example shows the options available after you select the Show events option.
    Figure 1. Case schedules milestones
    Events available in case schedules and milestones.
    Note:
    The options that are displayed after you select the Show events option are limited to the events and milestones that are available for the case.

    Case tasks overview section

    The case task overview section includes the following subsections:
    Tasks
    Total number of case tasks, any overdue case tasks, and case tasks that are due in seven days.
    Ongoing tasks by state
    Number of active case tasks by the states.
    Tasks by type
    Number of active case tasks by the case type.

    Tracking section

    The Tracking section displays the following information:
    • Number of open issues for a privacy case
    • Number of overdue issues
    • Number of issues due in the next seven days

    Attachments section

    The Attachment section enables you to upload a file as an attachment to a case. In this section you can find all the attachments that have been added.