Create a new action task for the alert

  • Release version: Washingtondc
  • Updated February 1, 2024
  • 2 minutes to read

    • Create a new action task for the alert so that you can assign the action tasks to the compliance and risk users and mark a due date for the action tasks.

    Before you begin

    Role required: sn_grc_reg_change.user

    About this task

    The user with the sn_grc_reg_change.user role assigns the selected action task to the users with the sn_compliance.manager and sn_risk.manager roles depending on the action area of the alert such as compliance or risk. Once the compliance and risk users complete the action tasks associated with the alert, the alert and the parent regulatory change task are closed automatically.

    Procedure

    1. Navigate to All > Regulatory Change Management > Compliance Workspace.
      The Regulatory Change Management application in the Compliance Workspace is displayed.
    2. In the List view, navigate to Lists > Regulatory Alerts > Assigned Alerts view.
    3. Complete one of the following tasks depending on the type of the alert.
      FieldDescription
      Regulatory event alert Select the regulatory event alert for which the regulatory change task is in the In progress state and the Action tasks related list is displayed in the alert UI page.
      Source document alert Select the source document alert for which the source document import task is in the In progress state and the Action tasks related list is displayed in the alert UI page.
    4. Navigate to the Action Tasks related list and click New.
      Note:
      Only when the regulatory task is in Respond state, you can create a new action task.
      Table 1. Action tasks form
      Field Description
      Regulatory Task Unique identification number for the regulatory task. This field is automatically set to display the regulatory task identification number.
      Due date Due date of the action task. This field is automatically set to display the due date.
      Category: Compliance
      Compliance action target Category type of the action task. When the selected category is Compliance, select the Compliance action target from the available options. Specific GRC object to be selected related to compliance such as authority document, citation from the list menu, and the associated document.
      Category: Risk
      Risk action target When the selected category is Risk, select the Risk action target from the available options. Specific GRC object to be selected related to risk such as risk statement.
      Assignment
      Assignment Group Group that is assigned the action task. This field is automatically set to display the assignment group.
      Assigned to User who is assigned the task. This field is automatically set to display the assignee of the task.
      Priority Priority of the action task such as planning, low, moderate, high, and critical. This field is automatically set to display the priority of the task.
      Short description Short description of the action task.
      Instructions Instructions related to the action task.
      Activity Journal
      Watch list List of users who receive notifications about the updates.
      Work notes Log of the work notes.
      Worknotes list List of the users who receive notifications about the work notes.
      Attachments
      Attachments Attachments related to the task.
    5. In the action tasks form, verify that the mandatory fields such as Category, Compliance action target, Short description, and Instructions are updated.
      The action task is marked for the sn_compliance.manager or the sn_risk.manager users.
    6. To save the changes, click Save.

    Result

    The action task is marked for the users with the sn_compliance.manager or the sn_risk.manager roles.

    What to do next

    Complete the action task associated with the alert