Expense line fields for Enterprise Asset Management
Summarize
Summary of Expense Line Fields for Enterprise Asset Management
This document provides a comprehensive description of the expense line fields in the Enterprise Asset Management application, specifically for the Washingtondc release version updated on February 1, 2024. Understanding these fields helps customers effectively track and manage expenses associated with enterprise assets.
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Key Features
- Number: Automatically generated unique identifier for each expense line.
- Date: Automatically set to the current date when creating an expense line.
- Inherited: Indicates if the expense line is derived from a parent expense line; enables inheritance of certain fields.
- Source ID: Links to the specific enterprise asset associated with the expense line, auto-populating related fields.
- Amount: Represents the cost of the enterprise asset; can be set to a negative value for credits and supports multiple currencies.
- Process Date: Records the date and time when the expense line is processed.
- State: Indicates the current state of the expense line.
- Summary Type: Categorizes the expense line into one of three types: Grow Business, Run Business, or Transform Business.
- Short Description: Provides a brief overview of the expense line.
- Asset: Connects the expense line to the relevant enterprise asset.
- Fixed Asset: Contains the selected enterprise asset if applicable.
- Contract: Links the expense line to the associated contract for the enterprise asset.
- User: Identifies the user assigned to the enterprise asset.
- Configuration Item: Associates the expense line with the relevant configuration item (CI).
- Task: Links the expense line to a specific task.
- Cost Center: Specifies the cost center responsible for the enterprise asset's expenses.
Key Outcomes
By utilizing these expense line fields, ServiceNow customers can accurately track and categorize their enterprise asset expenses, ensuring better financial management and reporting. This structured approach aids in identifying the purpose and impact of expenses on business operations, facilitating informed decision-making and strategic planning.
A detailed description of all expense line fields in the Enterprise Asset Management application.
Expense Line
| Field | Description |
|---|---|
| Number | Unique number that is used to identify and track the expense line. This field populates automatically. |
| Date | Date on which you are creating the expense line. This field is automatically set to the current date. |
| Inherited | Option that indicates if the expense line is inherited from a parent expense
line. If you enable this option, the Parent field
appears below the Inherited field. In the
Parent field, search for and select the parent expense
line that this expense line is inherited from. The following fields are then
inherited from the parent expense line and can no longer be modified:
|
| Source ID | Enterprise asset that you want to associate with the expense line. Based on the enterprise asset that you select, the corresponding fields in the Source form section populate automatically. |
| Amount | Cost of the enterprise asset that you want to associate with the expense
line. To indicate that you have received a credit towards the enterprise asset,
enter a negative number. Note: You can set this field to any currency of your
choice. |
| Process date | Date and time at which the expense line is processed. |
| State | State of the expense line. |
| Summary type | Expense line category. Select one of the following options:
|
| Short description | Brief description of the expense line. |
Source
| Field | Description |
|---|---|
| Asset | Enterprise asset that you want to associate with the expense line. |
| Fixed asset | Fixed asset that contains the selected enterprise asset. A fixed asset is a container that holds one or more individual assets. If the enterprise asset that you selected in the Asset field is contained within a fixed asset, the Fixed asset field populates automatically. |
| Contract | Contract that the selected enterprise asset is associated with. |
| User | User who the selected enterprise asset is assigned to. |
| Configuration item | Configuration item (CI) that is associated with the expense line. |
| Task | Task that is associated with the expense line. |
| Cost center | Cost center that is financially responsible for the selected enterprise asset. |