Review and update missing general ledger details in playbook

  • Release version: Washingtondc
  • Updated February 1, 2024
  • 1 minute to read

    • Review and update missing General Ledger (GL) accounting details through the procurement playbook. If a shopper checks out multiple products from a single supplier, multiple Purchase Requisition Lines (PRLs) are generated, some of which could potentially contain missing GL accounting details.

    Before you begin

    Role required: Fulfiller, agent

    Review and update missing general ledger details in playbook

    Procedure

    1. Navigate to All > Procurement Case Management > Procurement Workspace.
    2. Select the List icon (List icon.) and select All team work > Cases.
    3. Find a procurement case by setting the filter criteria to [Assignment group][is][ General Ledger Accounting] and State set to In review.
    4. In the review PRLs with missing GL account information playbook card, select a PRL.
    5. Review the missing GL accounting details and update them.
      Some examples of possible missing information include Capex, expense and pre-payment accounts.
    6. Select Save.
      The PRL is updated with GL accounting details.
    7. After you’ve confirmed that the GL account details are valid and approved, select Mark complete.

    Result

    The playbook card displays the confirmation message Please verify that all PRL accounting fields are filled. The procurement case is updated with valid GL account details and the playbook is closed.