---
sourceDocument: Yokohama Finance and Supply Chain
sourceDocumentLink: https://servicenow-prod.fluidtopics.net/r/yokohama/source-to-pay-operations

 Release :

    - yokohama

ft:locale :

    - en-US

ft:publication_title :

    - Yokohama Finance and Supply Chain

ft:clusterId :

    - stpop

bundleId :

    - stpop

workflow :

    - Employee


---

# Add a supplier

# Add a supplier {#ariaid-title1}

* Release version: Yokohama
* 
* Updated January 30, 2025
* 
* ![](https://www.servicenow.com/docs/portal-asset/ico-clock) 3 minutes to read

Add suppliers and their products to populate your primary data.

## Before you begin

Role required: sn_shop.shopping_hub_admin or sn_shop.procurement_administrator

## About this task

You can add a supplier to the primary data and add products under that supplier. The suppliers that you add, appear on the Shopping Hub portal under Suppliers.

## Procedure

1. Navigate to AllShoppingHubPrimary DataSuppliers.  
   You can also navigate to Sourcing and Purchasing AutomationPrimary DataSupplier.
2. Select New.
3. On the form, fill in the fields.  
   {#create-supplier__table_hjz_1fd_flb__entry__2}

   | Field | Description |
   |-|-|
   | Number | System-generated unique identifier for the supplier. |
   | Legal name | Legal name of the supplier that corresponds to its operating location. |
   | ERP supplier code | Company code of the supplier in the ERP system. |
   | Parent entity | Parent organization of the supplier. |
   | Global company | Global company that the supplier is linked to. |
   | Punchout | Whether the supplier is a third-party punchout. Note: This option is only available for Procurement Specialists using the Purchasing view. |
   | Industry | Industry to which the supplier belongs. |
   | Image | Image of the supplier's logo. |
   | Description | Detailed description of the supplier. |
   [Table 1. Supplier form]

   {#create-supplier__table_hjz_1fd_flb}
4. To add an image of the supplier's logo, select Select to add....
5. Select the Relationship Summary tab and fill in the fields.  
   {#create-supplier__table_gwq_wgd_flb__entry__2}

   | Field | Description |
   |-|-|
   | Onboarded | Status of whether the supplier is onboarded into the ERP system. The options are Yes or No. |
   | Valid NDA | Status of whether the supplier has a valid non-disclosure agreement. The options are Yes or No. |
   | Valid risk assessment | Status of whether a valid risk assessment has been performed for the supplier. The options are Yes or No. |
   | Tiering assessment needed? | Whether a tiering assessment is required for the supplier. |
   | Customer number | Unique identifier for the organization to the supplier. |
   | On-boarded by | The person responsible for onboarding the supplier. |
   | On-boarded date | Onboarding date of the supplier. |
   | Off-boarded date | Termination date of the supplier from the organization. |
   | Relationship manager | Person responsible for managing the relationship with this supplier. |
   | Relationship status | Business relationship that is designated to the supplier. The options are Strategic, Valued, Tactical, or Excluded. |
   | Preferred | Whether the supplier is preferred. The options are Yes or No. |
   [Table 2. Relationship Summary form]

   {#create-supplier__table_gwq_wgd_flb}
6. Select the Contact Information tab and fill in the fields.  
   {#create-supplier__table_rcf_nhd_flb__entry__2}

   | Field | Description |
   |-|-|
   | Street address | Street where the supplier is located. |
   | PO box number | Post office box number where the supplier correspondence and payments are made. |
   | City | City where the supplier is located. |
   | State/Province | State or province where the supplier is located. |
   | County/District | County or district where the supplier is located. |
   | Zip/Postal code | Zip code or postal code where the supplier is located. |
   | Country | Country where the supplier is located. |
   | Region | Region where the supplier is operating. Options are AMS, APAC, EMEA, or LATAM. |
   | Primary phone number | Phone number of the primary contact from the supplier side. |
   | Fax number | Number to which documents can be faxed to the supplier. |
   | Website | Website of the supplier. |
   [Table 3. Contact Information form]

   {#create-supplier__table_rcf_nhd_flb}
7. Select the Purchasing Automation tab and fill in the fields.  
   {#create-supplier__table_uwl_13d_flb__entry__2}

   | Field | Description |
   |-|-|
   | Shipping time in days | Estimated number of days to ship products to the delivery location. For more information, see [Lead time calculations](https://servicenow-prod.fluidtopics.net/40wy_yJfGu3me9QiKLATgw "Lead time (in days) of a supplier product consist of the time for sourcing, supplier onboarding, purchasing, and shipping for a supplier product, product model, or a product category. Each of these durations are used to calculate the total lead time which determines the number of days to execute a purchase order."). |
   | Shipping estimates for products from this supplier (percent of negotiated price) | Default shipping estimate from the supplier. |
   | Incoterm | Set of 11 internationally recognized rules that define the responsibilities of sellers and buyers. It specifies who is responsible for paying for and managing the shipment, insurance, documentation, customs clearance, and other logistical activities. Select one of these options: * Carriage and Insurance Paid to (CIP) * Carriage Paid to (CPT) * Cost and Freight (CFR) * Cost, Insurance, and Freight (CIF) * Delivered at Place (DAP) * Delivered at Terminal (DAT) * Delivered Duty Paid (DDP) * Ex Works (EXW) * Free Alongside Ship (FAS) * Free Carrier (FCA) * Free on Board (FOB) {#create-supplier__ul_vwl_13d_flb} |
   | Goods shipped from | Location from where the supplier ships out the products. |
   | Supplier delivers to | Approved shipping countries for the supplier. |
   | Purchasing entities | Purchasing entities that are allowed to purchase from this supplier. |
   | Legal entities | Legal entities that are allowed to buy from this supplier. |
   [Table 4. Purchasing Automation form]

   {#create-supplier__table_uwl_13d_flb}
8. Select the Accounting Details tab and fill in the fields.  
   {#create-supplier__table_pvh_33d_flb__entry__2}

   | Field | Description |
   |-|-|
   | Payment term | Agreed time and conditions for paying the supplier. |
   | Tax jurisdiction | Taxation authority that imposes the taxes. |
   | Accepted purchasing currency | Currency value in which purchase orders for this supplier must be created. |
   | General ledger account | Accounts payable reconciliation account for this supplier. |
   [Table 5. Accounting Details form]

   {#create-supplier__table_pvh_33d_flb}
9. Select Submit.
{#create-supplier__steps_lfw_n2d_flb}

## What to do next

* Use the related lists of the supplier form to view the supplier products and contracts that are associated with this supplier.
* Add a supplier product. For more information, see [Add a supplier product](https://servicenow-prod.fluidtopics.net/MdfsEyelhGf3DoKH~BPa4w "Add supplier products to populate the primary data.").
{#create-supplier__ul_a41_s3d_flb}

*[\>]: and then